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For Companies At a Glance
- Tasks: Support daily office operations and manage postal and delivery services.
- Company: Join a dynamic team in a vibrant London office.
- Benefits: Full training, IOSH certification, and opportunities for career growth.
- Why this job: Kickstart your career in facilities with hands-on experience and training.
- Qualifications: Office experience, strong communication skills, and a proactive attitude.
- Other info: Friendly environment with a focus on health, safety, and teamwork.
The predicted salary is between 30000 - 42000 £ per year.
A fantastic opportunity for someone who has some office experience but is looking to start their career within a facilities role. My client is looking to enhance their team with this new addition. You will have full training and will be eligible to gain your IOSH with the company.
The Role
This role supports the smooth day-to-day operation of our London office, with a primary focus on managing postal and delivery services. It also provides broader facilities and workplace support across Health & Safety, office coordination, and ad-hoc projects to ensure a safe, efficient, and welcoming workplace. The role involves some manual handling; full training and risk assessments will be provided.
Postal & Delivery Management
- Manage relationships with postal and courier providers
- Coordinate deliveries, loading bay access, and building security
- Receive, distribute, log, scan, and securely handle incoming and outgoing post
- Maintain accurate delivery, courier, and cost recharge logs
- Manage confidential post and secure document destruction
- Escalate delivery or service issues when required
- Ensure compliance with Health & Safety and manual handling procedures
Workplace & Facilities Support
- Support workplace projects, office moves, events, and meeting room setup
- Manage facilities ticketing system and inbox
- Conduct daily floor walks and Health & Safety checks
- Act as Fire Marshal and First Aider (training provided)
- Coordinate contractors and maintenance activity
- Monitor and replenish office supplies
Health, Safety & Compliance
- Identify and escalate safety hazards and incidents
- Support audits, inspections, and emergency responses
- Maintain accurate records and ensure GDPR and data protection compliance
Experience & Skills
- Strong communication and organisational skills
- Proactive, hands-on, and detail-focused approach
- Ability to work independently and collaboratively
- Comfortable dealing with internal teams, suppliers, and building management
- Willingness to learn (training provided for H&S, First Aid, Fire Marshal, and manual handling)
Personal Attributes
- Friendly, professional, and approachable
- Reliable, punctual, and flexible
- Strong work ethic with a positive, can-do attitude
Workplace Coordinator in City of London employer: Next Employment Ltd
Contact Detail:
Next Employment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Workplace Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you show that you're not just a good fit for the role, but for the team too!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions related to facilities management and your ability to handle postal and delivery services. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. Plus, it shows your enthusiasm for the role and the company!
We think you need these skills to ace Workplace Coordinator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Workplace Coordinator role. Highlight any office experience you have, especially in facilities or support roles, to show us you're a great fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your proactive, hands-on approach aligns with our team's needs. Don't forget to mention your willingness to learn and grow with us!
Show Off Your Communication Skills: Strong communication is key in this role. In your application, demonstrate how you've effectively communicated in past roles, whether it's coordinating with teams or managing relationships with suppliers. We want to see your friendly and professional side!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Next Employment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Coordinator. Familiarise yourself with postal and delivery management, Health & Safety compliance, and office coordination tasks. This will help you demonstrate your enthusiasm and readiness to take on the role.
✨Show Off Your Communication Skills
Since strong communication is key for this position, prepare examples of how you've effectively communicated in previous roles. Whether it’s managing relationships with suppliers or coordinating with internal teams, be ready to share specific instances where your communication made a difference.
✨Demonstrate Your Proactive Attitude
Employers love candidates who take initiative. Think of times when you’ve gone above and beyond in your previous jobs or projects. Highlight your proactive approach to problem-solving, especially in situations related to facilities management or office support.
✨Prepare Questions About Training Opportunities
Since the company offers training for IOSH and other skills, come prepared with questions about these opportunities. This shows your eagerness to learn and grow within the role, which aligns perfectly with the company's focus on development and support.
