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- Tasks: Manage and maintain employee data in the HRIS while supporting the People Team.
- Company: Fast-growing professional services firm with a dynamic work environment.
- Benefits: Competitive salary, career development opportunities, and a collaborative team culture.
- Why this job: Be a key player in streamlining HR processes and making impactful decisions.
- Qualifications: Experience in HR Ops and familiarity with HRIS platforms, especially Sage People.
- Other info: Opportunity for continuous improvement and professional growth in a supportive team.
The predicted salary is between 36000 - 60000 £ per year.
This fast moving, fast expanding professional services firm are looking for a confident administrator within HR to maintain and manage employee data within the Human Resources Information System (HRIS). You will be responsible for ensuring data accuracy, supporting the wider People Team, generating reports, and assisting with system upgrades or changes. You will play a critical role in enabling informed decision-making and streamlined HR processes across this multi-site professional services firm.
- HRIS Data Management: Liaise with the Advisory Team to maintain accurate and up-to-date employee records within the HRIS. Process changes including job changes, holiday entitlement updates, and personal information updates, including mass uploads. Ensure data integrity by performing regular audits and reconciliations across modules.
- System Maintenance and Optimisation: Support the configuration and day-to-day administration of HRIS, including workflows, automation rules, and organisational hierarchies. Assist in testing and implementing system updates, enhancements, and new features. Liaise with other members of the People team to troubleshoot and resolve system issues promptly.
- Reporting and Data Analytics: Generate standard and ad hoc reports from HRIS ensuring the security and integrity of data. Support data extraction and integration with other systems.
- Process Support and Automation: Streamline HR processes through effective use of HRIS workflows and automation features. Support People activities such as onboarding, offboarding, performance management, and compensation reviews through the platform. Maintain and update standard operating procedures (SOPs) for HRIS-related tasks.
- Compliance and Data Privacy: Ensure data is managed in accordance with GDPR and other relevant data protection regulations. Uphold strict confidentiality and security of all employee information stored in HRIS.
- User Support: Act as the first point of contact for HRIS queries from employees and managers. Create and maintain user manuals and help documentation.
- Collaboration and Continuous Improvement: Identify opportunities to improve system efficiency and enhance the user experience. Participate in projects involving system upgrades, integrations, or policy changes.
You will need:
- Prior experience of working within an HR Ops team is essential.
- Familiarity with HRIS platforms is essential. Sage People is the HRIS used so hands-on experience with Sage People is a definite advantage (cross training will be given).
- Solid understanding of core HR processes (e.g., employee lifecycle, data management, onboarding, absence tracking).
- Knowledge of data protection regulations (e.g., GDPR, UK Data Protection Act).
- Strong Excel skills (e.g., VLOOKUPs, pivot tables, data validation).
- Experience with reporting tools and analytics dashboards is a plus.
- Basic understanding of system configuration or workflow design in HRIS platforms is a plus.
- CIPD Level 3 or 5 (UK) or equivalent HR certification is a plus.
- Excellent verbal and written communication skills to support internal users and stakeholders.
Human Resources Information System Administrator in City of London employer: Next Employment Ltd
Contact Detail:
Next Employment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Information System Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with HRIS platforms, especially Sage People. Share specific examples of how you've improved data accuracy or streamlined processes in previous roles.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of GDPR and data protection regulations. Be ready to discuss how you ensure compliance and maintain confidentiality in your work. This will show you're serious about handling sensitive information.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Human Resources Information System Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the job description. Highlight your experience with HRIS platforms, especially if you've worked with Sage People. We want to see how your skills match what we're looking for!
Show Off Your Data Skills: Since this role involves a lot of data management, don’t shy away from showcasing your Excel skills and any experience with reporting tools. We love seeing candidates who can handle data like pros!
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points where possible to make it easy for us to see your key achievements and experiences. We appreciate clarity!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Next Employment Ltd
✨Know Your HRIS Inside Out
Make sure you’re familiar with the HRIS platform, especially Sage People. Brush up on its features and functionalities, as well as any recent updates or changes. This will show your potential employer that you're proactive and ready to hit the ground running.
✨Showcase Your Data Skills
Prepare to discuss your experience with data management and reporting. Be ready to share specific examples of how you've maintained data accuracy or generated reports in previous roles. Highlight your Excel skills, especially if you can demonstrate using VLOOKUPs or pivot tables.
✨Understand Compliance and Data Privacy
Familiarise yourself with GDPR and other data protection regulations. Be prepared to discuss how you’ve ensured compliance in past roles, as this is crucial for the HRIS Administrator position. Showing that you take data privacy seriously will definitely impress.
✨Be Ready to Collaborate
This role involves working closely with the People Team and other departments. Think of examples where you’ve successfully collaborated on projects or resolved issues. Emphasising your teamwork skills will demonstrate that you can contribute positively to the company culture.