At a Glance
- Tasks: Lead payroll and timekeeping operations, ensuring accuracy and compliance across the organisation.
- Company: Join a dynamic company focused on continuous improvement and employee experience.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Collaborative environment with a focus on team development and career advancement.
- Why this job: Make a real impact by streamlining processes and enhancing employee satisfaction.
- Qualifications: Experience in payroll leadership and strong knowledge of UK payroll legislation required.
The predicted salary is between 40000 - 50000 € per year.
The Payroll & Timewriting Lead is responsible for delivering accurate, timely, and compliant payroll and timekeeping operations across the organisation. The role oversees end-to-end payroll processing, ensures adherence to statutory requirements, maintains high-quality data integrity, and provides expert guidance to managers and employees. The postholder leads continuous improvement in payroll and timekeeping processes, working closely with HR, Finance, Commercial and operational teams.
Key Responsibilities:
- Payroll Operations: Oversee end-to-end payroll processing for all employee groups (monthly, weekly, offshore, workshop, site, office). Ensure all salaries, allowances, overtime, shift premiums, bonuses, and deductions are processed accurately and on time. Validate payroll inputs including new starters, leavers, contractual changes, statutory payments, and benefits. Proactively manage the relationship with the payroll provider to ensure compliance with PAYE, NI, pensions, and statutory reporting requirements. Reconcile payroll outputs and collaborate with Finance and commercial as required. Maintain accurate payroll records and ensure GDPR compliance.
- Timekeeping & Workforce Data: Oversee time and attendance systems, ensuring accurate capture of hours, overtime, leave, and absence. Support operational leaders in resolving timekeeping discrepancies and ensuring compliance with working time rules. Conduct regular audits of timekeeping data to ensure accuracy and identify trends or issues. Support Commercial Lead with monthly reconciliations queries.
- Leadership & Stakeholder Management: Lead and develop the payroll/timekeeping team, providing coaching, training, and performance support. Act as the primary point of contact for payroll queries, providing expert advice on pay, allowances, and statutory entitlements. Build strong relationships with HR, Finance, operational managers, and external payroll providers.
- Compliance & Governance: Ensure payroll and timekeeping processes comply with employment legislation, HMRC requirements, pension regulations, and internal policies, and are documented appropriately as BMS Level 3 Procedures and Level 4 Work Instructions. Maintain consistent application of terms and conditions across all employee groups. Support internal and external audits, providing documentation and explanations as required. Ensure Commercial terms are followed as instructed by Commercial Lead.
- Continuous Improvement: Identify opportunities to streamline payroll and timekeeping processes, improve accuracy, and enhance employee experience. Lead system upgrades, configuration changes, and process enhancements. Produce accurate HR and payroll metrics for leadership reporting.
Skills & Qualifications:
Essential: Proven experience in payroll leadership or senior payroll specialist roles. Strong knowledge of UK payroll legislation, HMRC requirements, and pension administration. Experience managing time and attendance systems. High attention to detail and strong numerical accuracy. Ability to interpret complex pay rules and communicate them clearly and to problem solve efficiently. Strong stakeholder management, communication skills and team player. Experience coaching or supervising team members. Ability to write effective communication to the business and employees. Strong Commercial & Risk experience understanding all Contract Terms across business.
Desirable: Experience in multi-site, operational, or offshore environments. Knowledge of reward structures, allowances, and shift-based pay. Experience with continuous improvement or system implementation projects.
Key Competencies: Accuracy & Compliance, Leadership & Team Development, Problem Solving & Analytical Thinking, Customer Service Orientation, Confidentiality & Professional Integrity, Process Improvement Mindset.
The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.
Payroll and Timekeeping Lead in Inverurie employer: nexos
As a Payroll and Timekeeping Lead, you will thrive in a dynamic work environment that prioritises accuracy, compliance, and continuous improvement. Our company fosters a collaborative culture where your expertise will be valued, and you will have ample opportunities for professional growth through training and development initiatives. Located in a vibrant area, we offer competitive benefits and a supportive atmosphere that encourages innovation and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll and Timekeeping Lead in Inverurie
✨Tip Number 1
Network like a pro! Reach out to your connections in the payroll and finance sectors. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on UK payroll legislation and compliance. Be ready to discuss how you've handled payroll challenges in the past, as this will show your expertise and problem-solving skills.
✨Tip Number 3
Don’t forget to showcase your leadership skills! If you’ve led teams or improved processes, make sure to highlight these experiences during interviews. We want to see how you can drive continuous improvement in payroll operations.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Payroll and Timekeeping Lead in Inverurie
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Payroll and Timekeeping Lead role. Highlight your experience with payroll processing, compliance, and team leadership. We want to see how your skills match what we're looking for!
Showcase Your Achievements:Don’t just list your responsibilities; showcase your achievements in previous roles. Did you streamline a process or improve accuracy? Let us know! We love seeing how you've made a difference.
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible and avoid jargon. We appreciate straightforward communication, especially when it comes to complex topics like payroll!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. We can’t wait to hear from you!
How to prepare for a job interview at nexos
✨Know Your Payroll Stuff
Make sure you brush up on UK payroll legislation and HMRC requirements before the interview. Being able to discuss these topics confidently will show that you’re not just familiar with the basics, but that you truly understand the complexities of payroll operations.
✨Showcase Your Leadership Skills
Since this role involves leading a team, be prepared to share examples of how you've coached or developed team members in the past. Highlight specific situations where your leadership made a difference, as this will demonstrate your capability to manage and inspire others.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving skills, especially related to timekeeping discrepancies or payroll errors. Think of real-life scenarios where you successfully resolved issues and be ready to explain your thought process and the outcome.
✨Build Relationships
The role requires strong stakeholder management, so come prepared to discuss how you've built relationships with HR, Finance, and operational teams in previous roles. Share specific examples of how collaboration led to successful outcomes, as this will highlight your ability to work cross-functionally.
