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- Tasks: Coordinate daily operations and support the offshore team with essential administrative tasks.
- Company: Join a dynamic logistics team in a fast-paced environment.
- Benefits: Full-time hours, competitive pay, and opportunities for professional growth.
- Other info: Fast-paced environment with potential travel to support business operations.
- Why this job: Be part of a crucial team ensuring smooth operations and making a real impact.
- Qualifications: Previous admin experience and strong Microsoft Office skills required.
The predicted salary is between 25000 - 35000 £ per year.
Facilitating operational daily activities within the Resourcing Hub offshore team by providing high quality administrative and coordination support.
Key Responsibilities:
- Liaising with offshore/onshore/office personnel confirming check-in details, booking hotels, arranging PPE, arranging inductions and any other travel arrangements, as required.
- Ensuring Fusion application is updated with correct job details for sending to personnel to accept their job as part of the mobilisation requirements.
- Liaising with client aviation ensuring seat bookings is accurate, notification of changes and processing of check in information.
- Maintaining Onboard Tracker system to provide accurate reporting of current mobilised POB.
- Managing stock PPE levels for distribution.
- Raising of hotel and travel provider PO’s, checking and processing of related invoices for finance.
- Face fitting and eye fitting of offshore personnel ensuring accurate certification in place.
- Liaising with human resources team and recruitment, ensuring full alignment through onboarding process.
- Assigning training courses as per company and client training matrix.
- Proactively interfacing with onshore Client Aviation & Construction Team to ensure full awareness of all movements of offshore personnel.
- Attending meetings as and where required.
- Participating with on-call out of hours rota.
Skills & Qualifications:
- Essential: Previous administrative experience in a busy, operational environment.
- Good working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc.).
- Excellent attention to detail, diligence and self-discipline.
Key Competencies:
- Strong communication and interpersonal skills.
- Excellent attention to detail, diligence and self-discipline.
- Ability to work under pressure, with changing priorities, and meet strict deadlines.
Work Environment/Conditions:
- Office: Determined by assigned project/contract. May require travel to other Aberdeen facilities to support business operations.
- Full-Time: 37.5-hours per week + on-call rota.
The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.
Logistics Coordinator in Aberdeen employer: nexos
Contact Detail:
nexos Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Coordinator in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to people in the logistics field, especially those who work in similar roles. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to logistics coordination. Think about your past experiences and how they relate to the responsibilities listed in the job description. We want you to shine!
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your administrative experience and attention to detail. This can really set you apart from other candidates when you’re in front of hiring managers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Logistics Coordinator in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience and any relevant skills that match the job description. We want to see how your background fits with the Logistics Coordinator role, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the key responsibilities listed in the job description, and let us know why you’re excited about this opportunity.
Show Off Your Attention to Detail: Since this role requires excellent attention to detail, make sure your application is free from typos and errors. We appreciate diligence and self-discipline, so take the time to proofread everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter family!
How to prepare for a job interview at nexos
✨Know Your Stuff
Make sure you understand the logistics industry and the specific responsibilities of a Logistics Coordinator. Brush up on terms like 'PPE', 'mobilisation', and 'Onboard Tracker'. This will show that you're not just interested in the job, but that you’re genuinely engaged with the field.
✨Show Off Your Skills
Highlight your administrative experience and proficiency with Microsoft Office. Prepare examples of how you've used these skills in previous roles, especially in busy environments. This will help demonstrate your ability to handle the demands of the position.
✨Communicate Clearly
Strong communication is key for this role. Practice articulating your thoughts clearly and concisely. You might be asked about how you would liaise with different teams, so think of scenarios where effective communication made a difference in your past experiences.
✨Be Ready for Pressure
The job requires working under pressure and managing changing priorities. Prepare to discuss times when you successfully navigated tight deadlines or unexpected changes. This will show that you can thrive in a dynamic environment, which is crucial for a Logistics Coordinator.