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- Tasks: Support senior leaders and ensure smooth office operations while greeting guests with warmth.
- Company: Join the dynamic Xantura team in a vibrant London office.
- Benefits: Enjoy a competitive salary, life assurance, and 25 days holiday plus bonuses.
- Why this job: Be the face of our office and make a real impact on team success.
- Qualifications: Previous admin experience and exceptional organisational skills are a must.
- Other info: Engage in a full social calendar and enjoy dedicated career development.
The predicted salary is between 30000 - 33000 £ per year.
We are looking for a highly competent individual to provide personal assistant support to senior stakeholders and offer comprehensive admin assistance to the Xantura team. The candidate will be the face that greets every guest to 9MR with warmth and professionalism, ensuring the day‑to‑day running of our London Office is smooth and efficient.
Responsibilities
- Work closely with the Executive Support function to deliver effective support to senior leaders, driving best practice.
- Manage diaries of senior Xantura leaders, coordinate travel and accommodation, and support the wider team with large meetings.
- Foster team communication and collaboration, welcome new joiners, and support onboarding and agenda planning for team meetings.
- Support governance for key meetings and ensure required reports are produced.
- Monitor holiday cover inbox to maintain support for team members.
- Handle ad‑hoc administrative tasks to support the effective running of the Xantura team.
Reception & Facilities Support
- Staff the London Office reception desk daily, greet visitors, and manage deliveries and collections.
- Act as the onsite facilities presence and first point of call for office queries, directing as appropriate.
- Ensure shared working spaces, including the ground floor meeting suite, are clean, tidy and fit for purpose.
- Maintain supplies of stationery and refreshments in shared spaces.
- Hold First Aider and Fire Marshall responsibilities.
- Manage access to the building and room bookings.
Qualifications & Capabilities
- Previous experience in an administration role.
- Experience of diary management, coordinating and booking meetings.
- Ability to think ahead and anticipate needs before they arise.
- Methodical coordination skills and logical thinking with exceptional attention to detail and deadlines.
- Exceptional organisational skills: ability to multi‑task and organise others.
- Excellent oral and written communication skills, team‑player attitude.
- Calm under pressure in a high‑paced environment, adaptable to changing priorities.
- Proficient use of Teams, Outlook, Word, Excel, PowerPoint (and Co‑Pilot), and quick learning of new IT systems.
- Discretion and confidentiality guaranteed.
- Capability to filter information, assess priorities, and bring additional value to the team.
Benefits
- Competitive salary (£30,000–£33,000).
- Life Assurance, Income Protection, pension contributions and 25 days holiday (plus bank holidays).
- Profit share scheme: bonus based on company performance, paid in March and September.
- Full social calendar: Autumn and Spring activity days, Christmas events, 2‑day Summer event and 4 sponsored weekends a year.
- Dedicated Development Manager and regular appraisals.
Location
London, England, United Kingdom – 9 Marshalsea Road (9MR). Five days a week on site; occasional travel to Oxfordshire office.
Personal Assistant and Receptionist employer: Newton
Contact Detail:
Newton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant and Receptionist
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Xantura. Check out their website and social media to understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Personal Assistant and Receptionist. Highlight your organisational skills and ability to handle multiple tasks – these are key for this position!
✨Tip Number 3
Dress to impress! First impressions matter, especially when you're the face of the office. Choose an outfit that’s professional yet comfortable, so you can focus on showcasing your personality and skills during the interview.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Personal Assistant and Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your previous admin experience, diary management skills, and any relevant software proficiency. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for the Xantura team. Don’t forget to mention your organisational skills and ability to handle pressure.
Showcase Your Communication Skills: Since this role involves a lot of interaction with guests and team members, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Newton
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant and Receptionist. Familiarise yourself with diary management, travel coordination, and the importance of being the first point of contact for visitors. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and ability to prioritise effectively, as these are crucial skills for the position.
✨Practice Your Communication Skills
Since excellent oral and written communication is key for this role, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask the interviewer about team dynamics or office culture, showing that you're engaged and interested.
✨Demonstrate Adaptability
The job requires someone who can stay calm under pressure and adapt to changing priorities. Think of a time when you had to adjust your plans on the fly and be prepared to discuss it. This will show that you can handle the fast-paced environment at Xantura.