At a Glance
- Tasks: Support senior leaders and ensure smooth office operations while greeting guests with warmth.
- Company: Join the dynamic Xantura team in a vibrant London office.
- Benefits: Enjoy a competitive salary, life assurance, and 25 days holiday plus bonuses.
- Other info: Engage in a full social calendar and enjoy dedicated career development.
- Why this job: Be the face of our office and make a real impact on team success.
- Qualifications: Previous admin experience and exceptional organisational skills are a must.
The predicted salary is between 30000 - 33000 £ per year.
We are looking for a highly competent individual to provide personal assistant support to senior stakeholders and offer comprehensive admin assistance to the Xantura team. The candidate will be the face that greets every guest to 9MR with warmth and professionalism, ensuring the day‑to‑day running of our London Office is smooth and efficient.
Responsibilities
- Work closely with the Executive Support function to deliver effective support to senior leaders, driving best practice.
- Manage diaries of senior Xantura leaders, coordinate travel and accommodation, and support the wider team with large meetings.
- Foster team communication and collaboration, welcome new joiners, and support onboarding and agenda planning for team meetings.
- Support governance for key meetings and ensure required reports are produced.
- Monitor holiday cover inbox to maintain support for team members.
- Handle ad‑hoc administrative tasks to support the effective running of the Xantura team.
Reception & Facilities Support
- Staff the London Office reception desk daily, greet visitors, and manage deliveries and collections.
- Act as the onsite facilities presence and first point of call for office queries, directing as appropriate.
- Ensure shared working spaces, including the ground floor meeting suite, are clean, tidy and fit for purpose.
- Maintain supplies of stationery and refreshments in shared spaces.
- Hold First Aider and Fire Marshall responsibilities.
- Manage access to the building and room bookings.
Qualifications & Capabilities
- Previous experience in an administration role.
- Experience of diary management, coordinating and booking meetings.
- Ability to think ahead and anticipate needs before they arise.
- Methodical coordination skills and logical thinking with exceptional attention to detail and deadlines.
- Exceptional organisational skills: ability to multi‑task and organise others.
- Excellent oral and written communication skills, team‑player attitude.
- Calm under pressure in a high‑paced environment, adaptable to changing priorities.
- Proficient use of Teams, Outlook, Word, Excel, PowerPoint (and Co‑Pilot), and quick learning of new IT systems.
- Discretion and confidentiality guaranteed.
- Capability to filter information, assess priorities, and bring additional value to the team.
Benefits
- Competitive salary (£30,000–£33,000).
- Life Assurance, Income Protection, pension contributions and 25 days holiday (plus bank holidays).
- Profit share scheme: bonus based on company performance, paid in March and September.
- Full social calendar: Autumn and Spring activity days, Christmas events, 2‑day Summer event and 4 sponsored weekends a year.
- Dedicated Development Manager and regular appraisals.
Location
London, England, United Kingdom – 9 Marshalsea Road (9MR). Five days a week on site; occasional travel to Oxfordshire office.
Personal Assistant and Receptionist employer: Newton
At Xantura, we pride ourselves on being an exceptional employer, offering a vibrant work culture in the heart of London. Our commitment to employee growth is evident through dedicated development managers and regular appraisals, ensuring that every team member has the opportunity to thrive. With competitive salaries, generous benefits, and a full social calendar, we create a supportive environment where you can make a meaningful impact while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant and Receptionist
✨Get Involved in Industry Events
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✨Showcase Your Leadership Skills
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We think you need these skills to ace Personal Assistant and Receptionist
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Newton.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Newton. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Newton
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Newton, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Newton, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Newton could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Newton as they’re likely seeking a candidate who can enhance their workplace culture.
