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- Tasks: Support the employee lifecycle with efficient admin and maintain accurate records.
- Company: Join a vibrant People and Culture team in a supportive Glasgow office.
- Benefits: Enjoy perks like free lunches, hybrid working, and an annual bonus scheme.
- Why this job: Make a real difference in people's careers while developing your HR skills.
- Qualifications: 1+ years in HR admin or similar role; strong organisational and communication skills.
- Other info: Dynamic environment with opportunities for growth and fun group challenges.
The predicted salary is between 30000 - 42000 £ per year.
The People Administrator is a key member of the People and Culture Department, responsible for delivering efficient, accurate, and confidential administrative support throughout the employee lifecycle. Reporting to the People Manager, this role suits someone who is highly organised, people-centred, and comfortable handling sensitive information.
This position is based at our Glasgow Head Office and follows a Monday–Friday working pattern of 35 hours per week. Given the nature of the role, the successful candidate must demonstrate a strong understanding of confidentiality and will be required to sign a Non-Disclosure Agreement due to their access to employee records.
Main responsibilities:- People Administration
- Maintain accurate and up-to-date employee records, ensuring compliance with data protection legislation and internal policies.
- Prepare employment documentation, including contracts, letters, and onboarding materials.
- Support the administration of the full employee lifecycle, covering onboarding, contractual changes, and offboarding processes.
- Manage the People & Culture department inbox, responding to routine queries and escalating issues where appropriate.
- Meetings and Employee Support
- Conduct return-to-work meetings in line with company policy, ensuring a supportive and consistent approach.
- Attend probation review meetings for junior team members, providing clear, accurate, and impartial note-taking.
- Record Keeping and Compliance
- Maintain absence, holiday, and sickness records, ensuring accuracy and timely reporting.
- Scan, file, and organise employee documents to maintain a well-structured and compliant filing system.
- Ensure adherence to GDPR, confidentiality requirements, and all relevant company policies.
- Schedule probation reviews, appraisals, and return-to-work interviews.
- Develop and maintain efficient processes to ensure all employee files remain current and complete.
- Strong organisational skills with excellent attention to detail.
- Proficient in Microsoft 365 (Outlook, Teams, Word, Excel).
- Confident communicator with the ability to handle sensitive conversations professionally.
- Familiarity with HRIS or people management systems.
- High level of confidentiality and professionalism.
- Ability to take clear and accurate notes during meetings.
- Understanding of basic employment law and best practice.
- Excellent written and verbal communication skills.
- 1+ years in an HR Admin Assistant role or equivalent.
- 2+ years’ experience in an office-based role.
- Group Life Insurance
- Employee Loan Scheme
- Pension Scheme, including salary sacrifice enhanced pension scheme.
- Annual Bonus Scheme
- Fully paid staff lunch once a month
- Hour back vouchers
- Extra 15 minutes for lunch when it's warm and sunny
- Complimentary birthday off
- Free breakfast roll and 12.30pm finish on Bank Holiday weekends
- In-house coffee machine
- Additional complimentary festive leave
- Hybrid working available after passing probation period
- Group challenges throughout the year with prizes up for grabs!
- Enhanced parental leave (maternity, paternity, adoption leave)
- Sick Pay
- Bereavement leave
Human Resources Administrator employer: Newton Property Management Ltd
Contact Detail:
Newton Property Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common HR scenarios. Think about how you'd handle sensitive situations or support employees during their lifecycle. We want you to shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've maintained records or managed processes in previous roles. This will demonstrate your fit for the People Administrator position.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Human Resources Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Human Resources Administrator role. Highlight your organisational skills and experience in handling sensitive information, as these are key for us at StudySmarter.
Craft a Compelling Cover Letter: Your cover letter should reflect your passion for people administration. Share specific examples of how you've maintained employee records or supported managers in previous roles to show us you're the right fit.
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure your written application is clear and professional. Use proper grammar and structure to demonstrate your excellent written communication skills.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Newton Property Management Ltd
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a People Administrator. Familiarise yourself with employee lifecycle processes and data protection legislation. This will help you answer questions confidently and show that you're serious about the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed records or coordinated processes. Be ready to discuss how you maintain accuracy and attention to detail in your work.
✨Practice Sensitive Conversations
As a People Administrator, you'll handle sensitive information and conversations. Think of scenarios where you've had to communicate professionally in difficult situations. Practising these conversations can help you feel more comfortable during the interview.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, team dynamics, or how they support professional development. This shows your interest in the role and helps you determine if it's the right fit for you.
