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- Tasks: Support top executives with diary management, meetings, and administrative tasks in a dynamic publishing environment.
- Company: Join HarperCollins Publishers, a leading name in the publishing industry.
- Benefits: Enjoy hybrid working, generous holiday, private healthcare, and continuous learning opportunities.
- Other info: Join a vibrant team with a focus on wellbeing and career growth.
- Why this job: Be at the heart of publishing, making connections and supporting creative leaders.
- Qualifications: Strong organisational skills, IT proficiency, and previous admin experience are essential.
The predicted salary is between 29000 - 29000 £ per year.
We are looking for a Personal Assistant to provide key support to and work closely with the Managing Director for HarperNonFiction and HarperNorth, the Managing Director for HarperFiction and Associate Publisher for our HarperFiction, HarperNonFiction, Avon, One More Chapter and HarperNorth divisions. This is an integral role responsible for complex diary management and admin support for three individuals as well as some divisional administrative responsibilities, and also acts as a key point of contact for internal and external stakeholders. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.
Key Tasks & Accountabilities
- Diary management for MDs and Associate Publisher, ensuring effective management of time with no diary clashes
- Scheduling and organising external and internal meetings, including preparing agendas, ordering hospitality and taking minutes for meetings
- Administrative support (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)
- General office management (stationery, display shelving etc.) and point of contact for Facilities
- Key point of contact for authors and agents as well as internal stakeholders
- Key liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and events
- Maintaining accurate and up to date email distribution lists
- Replying to unsolicited correspondence (customer comments, manuscripts etc.)
- Creating PowerPoint presentations
- Overseeing prize submissions, award ceremonies and Bookseller submissions
Skills Required
- Excellent organisational skills – able to handle and prioritise multiple tasks
- High level of accuracy and attention to detail
- Excellent IT skills, including Outlook, Word, PowerPoint and Excel
- Ability to work calmly and effectively under pressure and meet deadlines
- Ability to communicate confidently at all levels, discreet and sensitive in communication
- Highly proactive with a strong sense of initiative
- Proven previous administrative experience
- Knowledgeable in handling sensitive and confidential information
Benefits
- Hybrid working model (3 days in the office)
- 28 days holiday plus bank holidays (option to buy and sell holiday days)
- Enhanced pay for maternity, paternity, adoption and shared parental leave
- Private healthcare cover and life assurance
- Summer Hours
- Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
- Season ticket loans (from day 1 for entry level) and cycle to work scheme
- Relocation Rent Support Loan
- Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work
- Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
- Virtual GP and eyecare vouchers
- Gym membership discount
- Onsite physiotherapy (London only)
- Charitable donation matching and 2 volunteering days
- We're a certified Carbon Neutral company
- Free e-books and audiobooks, digital newspaper subscriptions and discounts on books
- Subsidised canteen and retail discounts
- Onsite prayer room
PA to Managing Director x2 and Associate Publisher employer: News Corporation
Contact Detail:
News Corporation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Managing Director x2 and Associate Publisher
✨Tip Number 1
Network like a pro! Reach out to people in the publishing industry, especially those connected to HarperCollins. A friendly chat can open doors and give you insights that might just help you land that PA role.
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to diary management and admin support. We want you to showcase your organisational skills and ability to handle pressure with confidence!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Outlook, Word, PowerPoint, and Excel. Being able to demonstrate your proficiency in these tools during the interview will definitely give you an edge.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the HarperCollins team. Don’t miss out on this opportunity!
We think you need these skills to ace PA to Managing Director x2 and Associate Publisher
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of PA. Highlight your organisational skills and any relevant experience in diary management or admin support. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for publishing and why you’re excited about this role. We love a good story, so make it personal and engaging!
Show Off Your IT Skills: Since the role requires excellent IT skills, don’t forget to mention your proficiency in Outlook, Word, PowerPoint, and Excel. We need someone who can hit the ground running, so let us know what you can do!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at News Corporation
✨Master the Diary Management
Since this role involves complex diary management, be prepared to discuss your experience with scheduling and prioritising tasks. Bring examples of how you've successfully managed multiple calendars or appointments in the past.
✨Show Off Your Communication Skills
As a key point of contact for various stakeholders, it's crucial to demonstrate your communication prowess. Practice articulating your thoughts clearly and confidently, and think of instances where you've effectively liaised between different parties.
✨Get Familiar with the Publishing World
Having a passion for publishing is essential. Do some research on HarperCollins and its divisions. Be ready to discuss recent trends in the industry or notable authors they represent, showing that you’re genuinely interested in the field.
✨Prepare for Administrative Scenarios
Expect questions about handling administrative tasks like travel arrangements or expense reports. Think through how you would approach these tasks and be ready to share your strategies for staying organised and detail-oriented under pressure.