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- Tasks: Support top executives with diary management and administrative tasks in a dynamic publishing environment.
- Company: Join HarperCollins, a leading name in the publishing industry.
- Benefits: Enjoy a hybrid work model, 28 days holiday, and a competitive salary.
- Other info: Perfect for those passionate about books and eager to grow in a creative industry.
- Why this job: Be at the heart of publishing, connecting with authors and shaping literary success.
- Qualifications: Strong organisational skills and previous administrative experience are essential.
The predicted salary is between 29000 - 29000 £ per year.
We are looking for a Personal Assistant to provide key support to and work closely with the Managing Director for HarperNonFiction and HarperNorth, the Managing Director for HarperFiction and Associate Publisher for our HarperFiction, HarperNonFiction, Avon, One More Chapter and HarperNorth divisions. This is an integral role responsible for complex diary management and admin support for three individuals as well as some divisional administrative responsibilities, and also acts as a key point of contact for internal and external stakeholders. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.
Key Tasks & Accountabilities
- Diary management for MDs and Associate Publisher, ensuring effective management of time with no diary clashes
- Scheduling and organising external and internal meetings, including preparing agendas, ordering hospitality and taking minutes for meetings
- Administrative support (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)
- General office management (stationery, display shelving etc.) and point of contact for Facilities
- Key point of contact for authors and agents as well as internal stakeholders
- Key liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and events
- Maintaining accurate and up to date email distribution lists
- Replying to unsolicited correspondence (customer comments, manuscripts etc.)
- Creating PowerPoint presentations
- Overseeing prize submissions, award ceremonies and Bookseller submissions
Skills Required
- Excellent organisational skills – able to handle and prioritise multiple tasks
- High level of accuracy and attention to detail
- Excellent IT skills, including Outlook, Word, PowerPoint and Excel
- Ability to work calmly and effectively under pressure and meet deadlines
- Ability to communicate confidently at all levels, discreet and sensitive in communication
- Highly proactive with a strong sense of initiative
- Proven previous administrative experience
- Knowledgeable in handling sensitive and confidential information
Benefits
- Hybrid working model (3 days in the office)
- 28 days holiday plus
PA to Managing Director x2 and Associate Publisher in London employer: News Corporation
Contact Detail:
News Corporation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Managing Director x2 and Associate Publisher in London
✨Tip Number 1
Network like a pro! Reach out to people in the publishing industry, especially those connected to HarperCollins. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing about their recent projects or values will help you stand out and show that you're genuinely interested in being part of the team.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be confident and articulate. Try mock interviews with friends or family to get comfortable with discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the HarperCollins family.
We think you need these skills to ace PA to Managing Director x2 and Associate Publisher in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your organisational skills and any relevant experience in diary management or admin support. We want to see how you can bring your unique flair to the PA role!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for publishing and how your skills align with the job description. We love seeing enthusiasm, so let your personality come through!
Be Detail-Oriented: Since this role involves a lot of admin tasks, make sure your application is free from typos and errors. We appreciate attention to detail, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining the StudySmarter family!
How to prepare for a job interview at News Corporation
✨Master the Diary Management
Since this role involves complex diary management, be prepared to discuss your experience with scheduling and prioritising tasks. Bring examples of how you've successfully managed multiple calendars or appointments in the past.
✨Show Off Your Communication Skills
As a key point of contact for various stakeholders, it's crucial to demonstrate your communication prowess. Practice articulating your thoughts clearly and confidently, and think of instances where you’ve effectively liaised between different parties.
✨Get Familiar with the Publishing World
Having a passion for publishing is essential. Do some research on HarperCollins and its divisions. Be ready to discuss recent publications or trends in the industry that excite you, showing your genuine interest in the field.
✨Prepare for Administrative Scenarios
Expect questions about administrative tasks like travel arrangements and expense reports. Brush up on your organisational skills and be ready to explain how you would handle specific scenarios, ensuring you highlight your attention to detail.