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For Companies At a Glance
- Tasks: Support our Partners by managing diaries, coordinating meetings, and providing medical secretary support.
- Company: Join Newmedica, a leading NHS ophthalmology service provider with a great workplace culture.
- Benefits: Enjoy a competitive salary, 25 days leave, and perks like free eye tests and discounts.
- Why this job: Make a real difference in patients' lives while developing your skills in a supportive environment.
- Qualifications: Experience as a Personal Assistant or Medical Secretary, with strong IT and organisational skills.
- Other info: Be part of a friendly team dedicated to improving eye health and patient care.
The predicted salary is between 24000 - 36000 £ per year.
Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health. We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK. We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work® for the third year running!
Role overview
We are looking for an experienced and highly organised Executive Assistant to join our team and support the three Partners of Newmedica Suffolk. This will be working 8 hour shifts, over 5 days from Monday - Friday, including evenings and weekends when needed. The Executive Assistant will be responsible for managing diaries, coordinating meetings, arranging travel, and they will coordinate the smooth running of our Partners' schedules. They will also provide medical secretary support, including typing patient letters and handling private correspondence, while maintaining the highest standards of discretion and utmost professionalism.
Essential
- GCSEs (or equivalent) in English and Maths
- Evidence of further education or professional development relevant to administration or secretarial work
- Experience managing complex diaries and coordinating meetings
- Experience handling confidential information with discretion
- Previous experience in a fast-paced environment with competing priorities
- Ability to communicate effectively and professionally at all levels
- High attention to detail and accuracy in all tasks
- Ability to work independently and use initiative
- Strong time-management skills and ability to meet deadlines
- Effective problem-solving and decision-making skills
Desirable
- Secretarial or administrative qualification
- Previous experience in a healthcare or clinical setting
- Experience coordinating events or CPD sessions
- Familiarity with clinical correspondence and patient communication
What we’re offering
- A salary of £30,000.00 (FTE)
- 25 days annual leave plus bank holidays and an extra day of birthday leave!
- A company pension scheme
- A discretionary bonus scheme, paid on a quarterly basis
- Access to a range of benefits including free eye tests, discounted or free glasses, a free 24/7 well-being/counselling/advice service and a retail/technology discount scheme.
- Cycle-to-work scheme
- Death in service cover of 3 x salary
- Monthly all-stop days, with team building and educational sessions included
- An environment where your learning and development is supported through a range of various learning tools, courses and virtual webinars
- Working with a friendly multi-disciplinary team passionate about improving the lives of our patients
- Company-funded staff events
- Fully stocked on-site pantries filled with delicious food and drinks
- A bright, spacious and modern working environment, built to the highest standards
Please note: All staff are subject to a DBS check. We are unable to offer employment to any candidate whose criminal record may pose a risk to patient safety. We are also unable to offer sponsorship for this position at this time. If you would like an informal chat about the opportunity or to request a job description, please contact suffolk.hr@newmedica.co.uk. Our employment offers are subject to receipt of satisfactory pre-employment checks. Applicants must have the right to work in the UK and a Disclosure and Barring Service check will be necessary in the event of a successful application which we will pay for. At Newmedica, we actively promote diversity and equal opportunities, and we are committed to this in both the running of our services and how we recruit our staff. We actively encourage applications from everyone with the essential requirements of the job, regardless of any protected characteristics. Newmedica is fully committed to safeguarding the welfare of all people, irrespective of gender, age, disability, sexual orientation, race, language, religion, ethnic or social origin.
Executive Assistant in Ipswich employer: Newmedica
Contact Detail:
Newmedica Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Ipswich
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role at Newmedica. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research Newmedica and understand their mission in ophthalmology services. Be ready to discuss how your skills can help support their Partners and improve patient care. Show them you’re not just any candidate, but the right fit!
✨Tip Number 3
Practice makes perfect! Get comfortable with common interview questions for Executive Assistants. Think about your past experiences managing diaries and handling confidential information, and be ready to share specific examples that highlight your organisational skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Newmedica team. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant in Ipswich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and coordinating meetings, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Showcase Your Skills: Don’t forget to showcase your IT proficiency, especially with Microsoft Office applications. Mention any experience you have with minute-taking and audio typing, as these are essential for the role. We love seeing candidates who can hit the ground running!
Be Professional: Since you'll be handling confidential information, it's crucial to demonstrate your professionalism in your application. Use a clear and formal tone, but don’t be afraid to let your personality shine through. We appreciate authenticity!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets to us directly. Plus, it shows you're keen on joining our team at Newmedica!
How to prepare for a job interview at Newmedica
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Newmedica. Familiarise yourself with the responsibilities like managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries or coordinated meetings in the past. Highlight your time-management skills and any tools you use to stay organised. This is crucial for an Executive Assistant, so make it a key part of your conversation.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's important to convey your understanding of discretion. Share experiences where you've maintained confidentiality and professionalism, especially in fast-paced environments. This will reassure them that you can handle sensitive situations.
✨Prepare for Practical Tests
Given the role's requirements, you might face practical tests during the interview, such as minute-taking or audio typing. Brush up on these skills beforehand and be ready to showcase your proficiency. Practising these tasks can give you a confidence boost and impress your interviewers.
