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- Tasks: Assist in coordinating speakers for exciting events and ensure smooth logistics.
- Company: Join NEW MEDIA CONCEPT SP. z o.o., a fast-growing events company in London.
- Benefits: Earn £25 per hour, work part-time, and enjoy a hybrid work environment.
- Other info: This is a temporary role lasting 2 months, perfect for students seeking hands-on experience.
- Why this job: Be part of a dynamic team creating memorable experiences at high-profile events.
- Qualifications: Experience in event coordination or speaker logistics is preferred; strong communication skills are essential.
Location: London-Hybrid
Type: Temporary Contract
Rate: £25 per hour
Duration: 2 months Part time
Start Date: July
Our client, a dynamic and fast-growing Events company, is looking for a highly organised and proactive Speaker Logistics Assistant to support their content team in delivering top-tier speaker experiences for flagship in-person events and virtual Retail Meetup programs. This temporary role is perfect for someone who thrives on coordination, clear communication, and attention to detail - ensuring every speaker interaction is seamless from onboarding to live delivery.
Key Responsibilities
- Support the Senior Speaker Logistics Manager in day-to-day speaker coordination
- Onboard speakers by collecting bios, headshots, and contact details
- Maintain a well-organised, up-to-date database of all speaker information
- Communicate with speakers via email and phone in a professional, timely manner
- Create and manage data merges to support speaker communications and marketing
- Act as the primary point of contact for speakers, supporting show flows and logistics
- Liaise with third-party providers (e.g., A/V teams) to ensure smooth event execution
- Make regular edits and updates to the event website
- Maintain accurate speaker and agenda information across the show app
- Ensure consistency and accuracy of speaker details across all platforms and documentation
- Coordinate with an in-house artist to produce custom speaker caricatures
- Assist with speaker registration and manage speaker enquiries
- Perform general admin, auditing, and other duties as needed
Your Experience & Skills
- Experience in speaker logistics, event coordination, or a related administrative role
- Confident in working with senior-level stakeholders (VP, C-suite)
- Strong understanding of conference content and agenda structures
- Exceptional attention to detail and organisational skills
- Proactive, reliable, and able to manage multiple tasks independently
- Comfortable in a fast-paced, dynamic environment
What's On Offer
- Competitive hourly rate of £25
- Join a collaborative and close-knit content team (2-4 people)
- Contribute to the success of high-profile, industry-leading events
- Take ownership of meaningful responsibilities in a supportive team culture
If you're an organised, detail-focused communicator who enjoys working behind the scenes to create outstanding event experiences, we'd love to hear from you.
Temporary Speakers Logistics Assistant employer: Newmedia
Contact Detail:
Newmedia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Speakers Logistics Assistant
✨Tip Number 1
Familiarise yourself with the event industry and current trends. Understanding the dynamics of speaker logistics and event coordination will help you speak confidently about your knowledge during interviews.
✨Tip Number 2
Network with professionals in the events sector. Attend industry meetups or webinars to connect with potential colleagues and learn more about the role, which can give you an edge when applying.
✨Tip Number 3
Prepare to discuss your organisational skills and attention to detail. Think of specific examples from past experiences where you successfully managed multiple tasks or coordinated events, as these will resonate well with the hiring team.
✨Tip Number 4
Research the company culture at NEW MEDIA CONCEPT SP. z o.o. Tailoring your approach to align with their values, especially around collaboration and support, can make a strong impression during your interactions.
We think you need these skills to ace Temporary Speakers Logistics Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in speaker logistics or event coordination. Use specific examples that demonstrate your organisational skills and attention to detail, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention how your skills align with the responsibilities listed in the job description, particularly your ability to manage multiple tasks and communicate effectively.
Highlight Relevant Skills: In your application, emphasise skills such as communication, organisation, and the ability to work under pressure. Provide examples of past experiences where you successfully managed logistics or coordinated events.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Temporary Speakers Logistics Assistant role.
How to prepare for a job interview at Newmedia
✨Show Your Organisational Skills
As a Speaker Logistics Assistant, you'll need to demonstrate your ability to stay organised. Bring examples of how you've successfully managed multiple tasks or events in the past, and be ready to discuss your methods for keeping everything on track.
✨Communicate Clearly and Professionally
Since you'll be liaising with speakers and stakeholders, it's crucial to showcase your communication skills. Practice articulating your thoughts clearly and professionally, both verbally and in writing, as this will be key in your role.
✨Familiarise Yourself with Event Logistics
Understanding the ins and outs of event logistics can set you apart. Research common challenges faced in speaker coordination and think about how you would address them. This knowledge will show your proactive approach and readiness for the role.
✨Highlight Your Attention to Detail
Attention to detail is essential for this position. Prepare to discuss specific instances where your meticulous nature has led to successful outcomes, whether in previous jobs or projects. This will reassure the interviewers of your capability to maintain accuracy in speaker information.