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- Tasks: Support the Sr. Facility Manager in daily operations and ensure a well-maintained building.
- Company: Join a dynamic team focused on creating safe and efficient environments.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Make a real difference in building management while developing valuable skills.
- Qualifications: Strong communication skills and a proactive attitude towards problem-solving.
- Other info: Be part of a supportive team with a focus on safety and quality.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Responsible for supporting Sr. Facility Manager’s efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the building occupiers, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.
ESSENTIAL DUTIES
- Responsible for the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
- Manages the preparation and coordination of health & safety, fire, life safety and other safety programs. Ensures that policies and procedures are followed.
- Manages office services functions such as post, pantry & receptionist.
- Manages the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
- Responsible to assure full compliance with standards established within the service agreement.
- Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
- Works with staff in the planning and organization of internal and building-to-building moves. Manages the movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
- Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. Coordinates activities and planning of maintenance staff & vendors to coordinate completion of requests.
- Provides direction and communicates effectively with direct reports & vendors.
- Ensures all records are maintained accurately such as statutory compliance tracking.
- Reviews CMMS system regularly to ensure work orders are closed to comply with SLA.
- Responsible for the day-to-day financial management of the property and maintenance of financial records, not limited to, preparation of the budget, financial reviews and monthly management reports.
- Responsible for the positive and prompt response to requests from building tenants and client.
- Continues ongoing communications with the Owner Representative to ensure needs are being met.
- Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Report all issues to the Management as needed.
- May perform other duties as assigned.
Other Job functions
- On-call 24/7 to respond to property events, emergencies or incidents.
- May review leases to ensure compliance with lease provisions.
- Actively participate in the development and management of the property.
Assistant Facilities Manager in Sutton Coldfield employer: Newmark
Contact Detail:
Newmark Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager in Sutton Coldfield
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join online forums to meet potential employers and get your name out there.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want you to show how your skills align with their goals. Think about specific examples from your past experiences that demonstrate your ability to manage operations and respond to tenant needs effectively.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation. It keeps you on their radar and shows your enthusiasm for the role. We love seeing candidates who are proactive!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we often have exclusive roles listed there that you won’t find anywhere else. Let’s get you that Assistant Facilities Manager position!
We think you need these skills to ace Assistant Facilities Manager in Sutton Coldfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Assistant Facilities Manager role. Highlight any relevant experience in operational management, health and safety programs, and vendor coordination to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our goals at StudySmarter. Be sure to mention specific examples from your past roles.
Showcase Your Communication Skills: As an Assistant Facilities Manager, effective communication is key. In your application, demonstrate your ability to communicate clearly and effectively, whether it's through your writing style or by providing examples of successful interactions with teams and vendors.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Newmark
✨Know Your Stuff
Make sure you understand the key responsibilities of an Assistant Facilities Manager. Brush up on policies, procedures, and safety programs relevant to facilities management. Being able to discuss these topics confidently will show that you're serious about the role.
✨Showcase Your Communication Skills
Since this role involves liaising with various teams and vendors, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in challenging situations. This will demonstrate your ability to manage relationships and ensure smooth operations.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to property management, such as handling emergencies or tenant complaints. Think through your responses ahead of time, focusing on your problem-solving skills and how you prioritise tasks under pressure.
✨Demonstrate Your Financial Acumen
Since financial management is a key part of the job, be prepared to discuss your experience with budgeting and financial reporting. Bring examples of how you've managed budgets in the past, and be ready to explain how you ensure compliance with financial standards.