At a Glance
- Tasks: Support the Sr. Facility Manager in daily operations and ensure a well-maintained building.
- Company: Join a dynamic team focused on creating safe and efficient environments.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Other info: Be part of a supportive team with a focus on safety and quality.
- Why this job: Make a real difference in building management while developing valuable skills.
- Qualifications: Strong communication skills and a proactive approach to problem-solving.
The predicted salary is between 30000 - 40000 £ per year.
JOB DESCRIPTION / PURPOSE
Responsible for supporting Sr.
Facility Manager’s efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the building occupiers, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.
ESSENTIAL DUTIES
- Responsible for the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
- Manages the preparation and coordination of health & safety, fire, life safety and other safety programs. Ensures that policies and procedures are followed.
- Manages office services functions such as post, pantry & receptionist.
- Manages the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
- Responsible to assure full compliance with standards established within the service agreement.
- Participates in the selection of contract services, vendor negotiation of service agreements.
Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
- Works with staff in the planning and organization of internal and building-to-building moves.
Manages the movers and other necessary specialty trade contractors/vendors.
Liaison to various in-house support groups for moves.
- Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate.
Coordinates activities and planning of maintenance staff & vendors to coordinate completion of requests.
- Provides direction and communicates effectively with direct reports & vendors
- Ensures all records are maintained accurately such a statutory compliance tracking
- Reviews CMMS system regularly to ensure work orders are closed to comply with SLA
- Responsible for the day-to-day financial management of the property and maintenance of financial records, not limited to, preparation of the budget, financial reviews and monthly management reports.
- Responsible for the positive and prompt response to requests from building tenants and client.
- Continues ongoing communications with the Owner Representative to ensure needs are being met.
- Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade.
Report all issues to the Management as needed.
- May perform other duties as assigned
- Other Job functions
- On-call 24/7 to respond to property events, emergencies or incidents
- May review leases to ensure compliance with lease provisions.
- Actively participate in the development and management of the
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Facilities Manager in Richmond
✨Networking in the Right Circles
Dive into communities focused on building systems and supply engineering. Join LinkedIn groups, attend industry-specific trade shows, and don’t shy away from local meetups. These are golden opportunities to connect with industry professionals who could help you land that full-time role at places like Newmark.
✨Showcase Your Projects
If you've worked on any projects—big or small—related to building systems, make sure to showcase them! Creating a portfolio or a detailed case study on your approach can do wonders. It’s all about showing prospective employers, like Newmark, that you’ve got hands-on experience and a solid understanding of the field.
✨Leverage University Resources
Are you still connected with your university? Tap into their career services! Many universities have relationships with firms in the building systems sector and can provide leads on exclusive job openings. This could be your ticket to landing the full-time job you want.
✨Get Involved in Professional Bodies
Consider joining professional organisations related to building systems and supply engineering. These often have job boards, career development events, and networking opportunities. Engaging with these can significantly increase your visibility to firms like Newmark and may help you secure that full-time position sooner!
We think you need these skills to ace Assistant Facilities Manager in Richmond
Some tips for your application 🫡
Showcase Your Engineering Skills:In the building systems supply engineering field, make sure to highlight your technical skills in your CV. Include any relevant software certifications or engineering tools you’re proficient with. Demonstrating your ability to use industry-specific technologies can really set you apart!
Quantify Your Achievements:Employers love to see how you've made an impact in your previous roles. When detailing your work experience, try to include quantifiable achievements—like how you improved a system’s efficiency by a percentage or managed a project that saved your last company X amount. This shows you're results-driven and could help us at Newmark.
Tailor Your Cover Letter:Don’t just reuse the same old cover letter! Personalise it for the Assistant Facilities Manager role at Newmark. Talk about your passion for building systems and why this position excites you. We want to see your personality shine through and how you envision contributing to our team.
Include Relevant Projects:If you’ve worked on specific projects related to building systems supply engineering, don’t forget to mention them! Include any reports or case studies that showcase your problem-solving abilities and project management skills. This portfolio of work can really illustrate your expertise to us.
How to prepare for a job interview at Newmark
✨Know Your Technical Stuff
For a role in building systems supply engineering, make sure you're clued up about the latest technologies and tools in the field. Brush up on your knowledge of HVAC systems, plumbing, electrical layouts, and any relevant software used in modelling or design.
✨Showcase Real Projects
Since this is a full-time position, the interviewers will be keen to see your relevant experience. Bring along a portfolio that highlights the projects you've worked on, focusing on your role and the impact you had. Be ready to discuss the challenges faced and how you overcame them.
✨Prepare for Scenario-Based Questions
Expect some scenario-based questions during your interview. They may ask how you would approach a specific design challenge or troubleshoot an existing system. Think about examples from your past work where you successfully tackled problems, and be ready to articulate your thought process.
✨Understand the Industry Landscape
It's crucial to have a good grasp of the current trends affecting building systems, like sustainable engineering practices or smart technology integration. Familiarise yourself with recent advancements and be prepared to discuss how they might influence your work at Newmark.
