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- Tasks: Support the Rating team with admin tasks, invoicing, and client communication.
- Company: Join Newmark, a global leader in real estate advisory services.
- Benefits: Enjoy flexible hours, remote work options post-training, and a supportive team environment.
- Why this job: Gain valuable experience in a dynamic office while contributing to impactful projects.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: This is a 6-month fixed-term contract with opportunities for growth.
The predicted salary is between 24000 - 36000 £ per year.
As Newmark, we offer expansive reach through a global platform. We provide independent, intelligent, and relevant advice based on detailed market knowledge and sector understanding. Our expertise covers capital markets, planning and development, valuation, corporate real estate advisory, asset management, lease consultancy, building consultancy, property management, and business rates services.
Our Leeds office currently comprises 12 Surveyors, an Office Administrator, and a team of Rating Managers and Rating Administrators. We are seeking an Administrator to join our Rating team on a 6-month FTC basis to support increased workload. This role will provide general administrative and secretarial services to the Leeds office and assist the Office Administrator with tasks related to their recent office relocation.
Responsibilities:
- Entering new instructions, clients, and contacts onto the CRM database.
- Maintaining accurate and up-to-date rating information on the firm’s extensive database.
- Keeping records of departmental billing, both YTD and forecast.
- Preparing and generating invoices and billing guides from the invoicing system.
- Pursuing rates refunds and issuing Notices from the Valuation Office Agency and Billing Authorities.
- Preparing Valuation, Proof of Evidence, and other reports as required.
- Tracking invoices and ensuring prompt payments.
- Generating regular and ad-hoc financial/rating reports (internal and client-facing).
- Liaising directly with clients on administrative issues.
- Drafting correspondence under the guidance of Partners or Associates.
- Copy typing using Word 2010.
- Handling incoming calls and managing mail.
- Filing, photocopying, and binding documents.
- Performing general office duties as assigned by the Office Administrator to ensure smooth department operations.
- Working closely with the Office Administrator to support the team efficiently.
- Covering secretarial duties during holiday periods.
- Organising diaries via Outlook, scheduling meetings and travel, and arranging refreshments for meetings.
Working Hours:
Full-time hours are 36.25 per week (7.25 hours per day). The position involves initial in-office work 5 days a week during training, then 4 days a week post-training. Flexibility around core hours (10:00 a.m. to 4:00 p.m.) is available, with start and end times adjustable to meet the 7.25-hour daily requirement. Out-of-hours work may be necessary.
We promote equal opportunities and encourage applications from minority groups.
Working Conditions: Normal, agreeable working conditions.
Note: This description outlines general responsibilities and is not exhaustive.
Rating Team Administrator – 6 Month Fixed Term Contract employer: Newmark
Contact Detail:
Newmark Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rating Team Administrator – 6 Month Fixed Term Contract
✨Tip Number 1
Familiarise yourself with CRM systems, as you'll be entering and maintaining data. Highlight any previous experience you have with similar software during your conversations.
✨Tip Number 2
Show your organisational skills by discussing how you've managed multiple tasks or projects in the past. This role requires juggling various administrative duties, so examples will help you stand out.
✨Tip Number 3
Prepare to demonstrate your communication skills. Since you'll be liaising with clients and drafting correspondence, practice articulating your thoughts clearly and concisely.
✨Tip Number 4
Research Newmark's services and recent projects. Being knowledgeable about the company will not only impress but also allow you to ask insightful questions during your discussions.
We think you need these skills to ace Rating Team Administrator – 6 Month Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the responsibilities listed in the job description. Emphasise your proficiency in CRM systems, invoicing, and general office duties.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses why you are interested in the Rating Team Administrator role at Newmark. Mention your ability to handle administrative tasks and your experience with client communication and report generation.
Highlight Relevant Skills: In your application, focus on key skills such as attention to detail, organisation, and proficiency in Microsoft Word and Outlook. These are crucial for the role and should be evident in your application materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Newmark
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Rating Team Administrator. Familiarise yourself with tasks like maintaining databases, preparing invoices, and liaising with clients. This will help you answer questions confidently and demonstrate your enthusiasm for the role.
✨Showcase Your Organisational Skills
As this role involves managing various administrative tasks, be prepared to discuss your organisational skills. Share examples of how you've successfully managed multiple priorities in the past, especially in a busy office environment.
✨Familiarise Yourself with CRM Systems
Since entering new instructions and maintaining accurate records on a CRM database is crucial, it’s beneficial to have some knowledge of CRM systems. If you’ve used one before, be ready to talk about your experience and how it can apply to this role.
✨Prepare Questions for Your Interviewers
Having thoughtful questions ready shows your interest in the company and the role. Ask about the team dynamics, the office relocation process, or how success is measured in this position. This not only helps you gauge if it's the right fit but also leaves a positive impression.
