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For Companies At a Glance
- Tasks: Assist in managing properties and enhancing customer experience through various facilities management duties.
- Company: Join Newmark, a growing team focused on property management excellence.
- Benefits: Gain valuable experience while completing a Level 3 apprenticeship in facilities management.
- Other info: Dynamic work environment with opportunities for personal and professional development.
- Why this job: Kickstart your career in facilities management with hands-on experience and professional growth.
- Qualifications: GCSEs in Maths and English, strong communication skills, and a proactive attitude.
The predicted salary is between 800 - 1400 £ per month.
About the Team
This is an ambitious and growing department. The team comprises Property Managers, Facilities Management and an accounts department who manage a portfolio of properties throughout the UK. The candidate will be working as part of the team with an overall purpose to enhance the customer experience by carrying out a range of duties relating to the maintenance of property, management of contractors and health and safety compliance. You will work for the Head of Facilities Management, alongside the Property and Asset Management (PAM) team.
This role will be responsible for assisting with all aspects of the day‐to‐day management and service delivery for a portfolio of properties. The role involves learning about project management, budget management, contractor management and health, safety and environmental compliance. The key focus of the role will be on providing high standards of service delivery to all stakeholders, for example tenants, clients and the PAM team with regards to all aspects of facilities management. Over the course of 18 months, you will be able to complete a Level 3 apprenticeship in facilities management supervision. The start date for this role will be January 2026.
Responsibilities
- General
- Assist with budget and cost control and an awareness of the property budget and client objectives.
- Assist with the management of service contracts, the assessment of quotes and fees to ensure best value and deliverability.
- Assist with progress monitoring meetings, with the services maintenance contractors to monitor compliance with the contract scope of works and progress with the planned preventative maintenance activity.
- Assist with the maintenance audit regimes and safe systems of work, and actively manage continuous improvement by the contractor.
- Financial
- Assist with the preparation and monitoring of the service budgets, in consultation with the Property & Asset Manager.
- Maintain proper records of expenditure and spending commitments, using appropriate technology provided.
- Making sure that works are complete so invoices can be paid.
- Contractors and Staff
- Assist with regular meetings and inspections with both contractors and consultants.
- Seek greater efficiencies and better work practices in order to improve the quality of service delivery to occupiers.
- Assist with the monitoring and assess the performance of contractors at the property and take effective early action to address any shortcomings.
- Assist with preparation of contractor health and safety information exchange information.
- Occupiers
- Maintain good relations with all occupiers.
- Assist with preparation of ad‐hoc reports as required for issue to internal and external parties.
- Health & Safety
- Report on condition of Health and Safety compliance within your building(s) – following procedure and checklist.
- Ensure you, and any on‐site staff, are fully conversant with Newmark, Safety, Health & Environmental (SHE) policies and any operational procedures made under these relevant to their role.
- Undertake regular checks of contractor site logbooks and ensure all H&S records are being correctly maintained and are fully up to date and complete at all times.
- If required, to co‐operate fully and promptly with any accident investigation.
About You
- Active team player
- Strong communication skills, both verbal and written
- Good numerical skills including computer literacy (Excel, Word, MS Outlook)
- Ability to work alone or as part of a team
- Good level of organisational and administrative skills
- Attention to detail
- Able to use initiative and take responsibility
Experience / Education / Qualifications
- GCSE or equivalent Maths and English (Grade 4 and above)
- Preferred Driving Licence
Qualifications
Alongside your day‐to‐day duties, you will complete the Facilities Management Supervisor Level 3 Apprenticeship: This apprenticeship prepares an individual for managing a facilities management service, or a group of services, which can be labelled as 'hard' (estate/building management) or 'soft' (catering/cleaning/administration/security). The apprentice will have to provide customer service skills and be proactive in finding solutions to problems. All apprentices will be required to supervise others; to understand the contractual requirements and service delivery targets between their employing organisation and the client/customer in order to achieve service targets. On and off the job training and location to be confirmed.
Seniority Level Internship
Employment Type Full‐time
Job Function Management and Manufacturing
Facilities Coordinator Apprentice in London employer: Newmark
Contact Detail:
Newmark Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator Apprentice in London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can give you a recommendation.
✨Tip Number 2
Prepare for interviews by researching Newmark and understanding their values and projects. Tailor your answers to show how your skills align with their goals. Practise common interview questions and think of examples that highlight your problem-solving abilities.
✨Tip Number 3
Show off your enthusiasm! When you get the chance to speak with potential employers, let them know why you're excited about the Facilities Coordinator Apprentice role. Your passion can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Newmark and ready to kickstart your career in facilities management.
We think you need these skills to ace Facilities Coordinator Apprentice in London
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for facilities management shine through! We want to see that you're excited about the role and eager to learn. A bit of personality can go a long way in making your application stand out.
Tailor Your CV: Make sure your CV is tailored to the Facilities Coordinator Apprentice role. Highlight any relevant experience or skills that match the job description. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. Use straightforward language and avoid jargon. We appreciate when candidates communicate effectively, as it reflects the strong communication skills we value in our team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our company there.
How to prepare for a job interview at Newmark
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Coordinator Apprentice role. Familiarise yourself with the responsibilities like budget management and contractor oversight. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Team Spirit
Since this role involves working closely with various teams, be prepared to discuss your experiences as a team player. Share examples of how you've collaborated effectively in the past, whether in school projects or part-time jobs. This will highlight your ability to fit into their ambitious and growing department.
✨Demonstrate Your Attention to Detail
Given the focus on health and safety compliance, it's crucial to convey your attention to detail. Prepare to discuss any relevant experiences where you had to follow strict procedures or maintain accurate records. This will reassure them that you can handle the meticulous aspects of facilities management.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the types of projects you'll be involved in. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values.