At a Glance
- Tasks: Support our Rating team with admin tasks and keep everything running smoothly.
- Company: Join Newmark, a dynamic firm in the heart of Leeds.
- Benefits: Gain valuable experience, work in a supportive environment, and enjoy flexible hours.
- Other info: Opportunity to grow and develop your skills in a vibrant team.
- Why this job: Perfect for those looking to kickstart their career in a collaborative office setting.
- Qualifications: Strong organisational skills and a willingness to learn.
The predicted salary is between 25000 - 30000 £ per year.
Newmark's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators. We are looking for an Administrator to join our Rating team on a 12-month FTC basis to help support additional workload. This role will provide general administrative and secretarial services to the Leeds office and support the Office Administrator with tasks in relation to their recent office relocation. The role is required a minimum of three days a week in our Leeds office.
Main responsibilities:
- Entering new instructions, clients and contacts onto the CRM database.
- Entering and maintaining accurate up-to-date rating information on the firm’s extensive rating database.
- Maintaining accurate up-to-date record of departmental billing, both YTD and forecast.
- Preparing and generating invoices and billing guides from the firm’s computerised invoicing system.
- Pursuing rates refunds and issue of Notices from the Valuation Office Agency and Billing Authorities.
- Preparation of Valuation, Proof of Evidence and other reports as required.
- Tracking issued invoices and ensuring prompt payment.
- Regular and ad-hoc financial/rating reporting (internal and client facing).
- Liaising directly with clients on admin issues.
- Drafting correspondence under the direction of the Partners or Associates concerned.
- Copy typing using Word 2010.
- Taking and dealing with incoming telephone calls.
- Dealing with incoming and outgoing mail.
- Filing, photocopying, binding.
- General office duties as allocated by the Office Administrator to ensure the smooth running of the department.
- Working closely with the Office Administrator to provide an efficient support team for the office.
- Covering the Office Administrator and other secretarial duties over holiday periods.
- Organising diaries for the team (via Outlook), making meeting and travel arrangements, organising refreshments as meetings, as necessary.
Team Administrator – 12 Month Fixed Term Contract in Leeds employer: Newmark
At Newmark, we pride ourselves on being an excellent employer, offering a fast-paced and entrepreneurial work environment that fosters collaboration and support among team members. Our commitment to employee growth is evident through competitive salaries, discretionary bonuses, and opportunities for professional development, all while ensuring a positive response to the needs of our building occupiers in a well-managed facility. Join us in a role where your contributions directly impact the quality of our services and the satisfaction of our clients.
