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- Tasks: Coordinate daily office operations and ensure a welcoming workplace for everyone.
- Company: Join a supportive team in a modern working environment.
- Benefits: Competitive salary, discretionary bonus, and team-building activities.
- Why this job: Make a real impact on workplace safety and comfort while developing your skills.
- Qualifications: Strong customer focus, good communication skills, and IT literacy.
- Other info: Flexible hours and opportunities for professional growth in a dynamic setting.
The predicted salary is between 30000 - 42000 £ per year.
Facilities Coordinator in daily operations of offices. Serve as a point of contact for employees, visitors, vendors, assisting the Facilities Manager, ensuring that the workplace is welcoming, compliant, and functioning at the highest standard.
ESSENTIAL DUTIES:
Facilities & Vendor Coordination
- Support the implementation and maintenance of Facilities Management processes, aligned with global standards.
- Liaise with vendors and contractors for routine maintenance, repairs, and services.
- Log and track all operational and maintenance activities via CMMS system.
- Support the Local FM with data collection for dashboards and reporting, such as environmental and statutory.
Operational & Administrative
- Perform inspections of properties to ensure workplace is in compliance, maintenance is being performed, level of cleaning is at highest standards.
- Assist in budget development.
- Review and assist with invoice review and coding to appropriate budget category.
- Assist Project team with employee moves as applicable.
- Maintain data base of occupancy, ensuring floor plans and seating are current.
- Assist in development of monthly financial and operating reporting.
Health, Safety & Compliance
- Act as support for Health & Safety activities (following training), supporting EHS activities, communications, and policy enforcement.
- Conduct or participate in periodic safety inspections and risk assessments.
- Identify safety issues, notify supervisors, and follow up on corrective actions.
- Maintain documentation related to visitor safety, vendor compliance (e.g., IMSS/SUA documentation), and incident reporting.
- Coordinate with the Occupational Health and Safety Committee and participate in investigations and preventative actions.
Front-of-House & Office Operations (May be asked to assist as a back-up to Receptionist)
- Welcome and register visitors, manage access credentials, and ensure visitors are informed of security protocols.
- Handle incoming calls, direct queries, and maintain records of daily office visits and access logs.
- Manage the reception area, coordinate mail/courier deliveries, and ensure collection schedules align with internal policies.
- Serve as the primary point of contact for all office-related needs and coordinate with internal departments (e.g., HR, IT, Security).
Additional Responsibilities
- Monitor and support Covid-19 related protocols, including temperature checks and incident handling (as applicable) .
- Own and manage internal communications channels (e.g., Slack) for facilities updates and alerts.
- Continuously identify opportunities to enhance workplace safety, comfort, and operational efficiency.
SKILLS, EDUCATION AND EXPERIENCE:
- Outstanding Customer Focus
- Flexible and energized
- On-site presence during working hours
- Good communications skills both oral and written
- IT Literate (MS Suite including Teams, Excel, Word)
- Prior Occupational Health & Safety Training is a plus
WORK SETTING:
- Competitive Salary
- Discretionary bonus
- Modern working environment
- Supportive and customer focused environment
- Team building activities
- Safety culture
Facilities Coordinator employer: Newmark
Contact Detail:
Newmark Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you admire and reach out directly. Show them how you can enhance their workplace operations and safety culture.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of health and safety protocols. Be ready to discuss how you can contribute to maintaining a compliant and welcoming environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for facilities management shine through! We love to see candidates who are genuinely excited about creating a welcoming and efficient workplace.
Tailor Your CV: Make sure to customise your CV to highlight relevant experience that aligns with the role. We want to see how your skills can support our daily operations and enhance our facilities management processes.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your written communication is easy to read and free of jargon. This will help us understand your qualifications quickly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the Facilities Coordinator position.
How to prepare for a job interview at Newmark
✨Know Your Facilities Management Basics
Brush up on the key principles of facilities management. Understand how to coordinate with vendors and contractors, and be ready to discuss your experience with maintenance processes. This will show that you’re not just familiar with the role but also proactive about ensuring a compliant and efficient workplace.
✨Demonstrate Your Customer Focus
As a Facilities Coordinator, you'll be the go-to person for employees and visitors. Prepare examples of how you've provided outstanding customer service in previous roles. Think about specific situations where you resolved issues or improved someone's experience in a workplace setting.
✨Show Off Your IT Skills
Since the job requires proficiency in MS Suite and possibly a CMMS system, be ready to discuss your IT skills. Bring examples of how you've used Excel for data tracking or Teams for communication. If you have any experience with databases or reporting tools, make sure to highlight that too!
✨Prepare for Health & Safety Questions
Given the emphasis on health and safety in the job description, brush up on relevant regulations and best practices. Be prepared to discuss any prior training you have in Occupational Health & Safety and how you’ve contributed to a safe working environment in past roles.