At a Glance
- Tasks: Support the school's financial operations and ensure compliance with regulations.
- Company: Join a vibrant school community dedicated to student success.
- Benefits: Competitive salary, term-time hours, and opportunities for professional growth.
- Other info: Dynamic environment with a focus on teamwork and student engagement.
- Why this job: Make a difference in education while developing your finance skills.
- Qualifications: AAT/NVQ Level 3 or equivalent experience in finance.
The predicted salary is between 28443 - 30675 € per year.
Under the direction of the School Business Manager, the Finance Assistant will provide comprehensive financial support, ensuring compliance with statutory requirements and contributing to the school's ethos.
Responsibilities:
- Assist with operation and maintenance of the school's manual and computerised financial systems, update financial records and assist in the production of financial information and reports for the School Business Manager and Headteacher.
- Be responsible for the collection of all monies due to the school and issuing receipts for educational visits/workshops, after school clubs, etc.
- Record all income collected in the school's financial information system/spreadsheets and prepare necessary paperwork for banking on a weekly basis.
- Responsible for the security of all cheque books and pre-printed stationery.
- Responsible for filing, security and retrieval and backup of financial records.
- Responsible for the recording, monthly reconciliation and security procedures for the petty cash account.
- Undertake routine accounting operations including receiving and processing orders, checking and processing invoices and staff purchase reimbursements and raising cheques for suppliers on the school's financial system (SIMS/FMS).
- Produce cost centre reports for budget holders and give advice regarding the monitoring of these budget figures on a timely basis.
- Assist teachers/Teaching Assistants in preparing the costings for external educational visits and in school workshops, arrange transport where required, and prepare a summary sheet for each completed trip/workshop to show full costs and income analysis.
- Maintain the records for the equipment/asset register for the school and comply with the LA/Audit requirements.
- Assist the School Business Manager in ensuring health and safety documents for the school are reviewed/updated regularly to meet the requirements of the annual Health and Safety Return.
- Assist with procurement of educational materials, equipment and services as required, ensuring value for money and competitive prices; check deliveries and chase up outstanding deliveries.
- Manage/market the school's lettings process, including issuing receipts and proactively chasing up outstanding debtors; ensure premises left in good condition and look to maximise future income generation for lettings.
- Assist the School Business Manager with annual, quarterly and monthly statutory reports/returns (e.g. SFVS) and help prepare supporting documentation to meet deadlines.
- Analyse income paid via the parent pay system to enable prompt recording onto the school's financial information system (SIMS/FMS) or other system.
- Undertake any clerical and general office duties, including filing, duplicating, photocopying, attending to visitors/parents at the main reception desk and covering for reception as and when required to assist in the efficient operation of the school.
- Be responsible for arrangements in preparation for the school parents evening.
- Undertake any other administrative duties appropriate to the grading of the post as required.
- Comply with and assist with development of policies and procedures, and report all concerns to an appropriate person in respect of safeguarding, health, safety and security, confidentiality and data protection.
- Ensure that the school's administrative systems contribute to the school's commitment to equality of access to opportunities to learn and develop for all pupils.
- Liaise with SLT and teaching staff to contribute to ensuring equality of access to learning opportunities for all pupils.
- Undertake these duties within agreed school objectives, policies and procedures and promote the Council's Equal Opportunities Policy.
Abilities:
- Operate a full range of specialist ICT and other resources and equipment.
- Use proficiently standard office computer software, including word-processing, spreadsheet, database and Internet systems.
- Absorb and understand a wide range of information concerning the functions of the school.
- Build and form working relationships with pupils, parents/carers and colleagues, work flexibly across operational boundaries, and work as a member of a team.
Skills:
- Verbal and written communication skills appropriate to communicating effectively with colleagues and parents/carers.
Knowledge:
- Full working knowledge of relevant policies, procedures and codes of practice, and awareness of relevant legislation.
Education and Professional Qualifications – Essential to the Post:
- AAT/NVQ Level 3, or equivalent level of attainment through qualification or experience in a relevant discipline.
- Successful experience of development, management and operation of administrative systems in an office environment.
Location and Salary:
- Location: Harlesden Road, London NW10 3RN
- Department: Finance Department
- Responsible to: School Business Manager
- Hours: 36 Hours, 39 weeks – Term time plus 2 weeks
- Salary: Scale 5 Point 12 £28,443 pa – Scale 5 Point 17 £30,675 pa – pro rata including London Weighting
Finance Admin Assistant employer: Newman Catholic College
As a Finance Admin Assistant at our school located in Harlesden Road, London, you will be part of a supportive and collaborative work culture that prioritises the growth and development of its staff. We offer competitive salaries, opportunities for professional development, and a commitment to fostering an inclusive environment where every employee can thrive. Join us in making a meaningful impact on the educational experience of our students while enjoying the benefits of working in a vibrant community.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who work in finance roles. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the school and its financial practices. Show us you understand their ethos and how you can contribute to their goals. Tailor your answers to reflect their values and needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common finance assistant questions and get comfortable discussing your skills and experiences related to financial systems and compliance.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Finance Admin Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Finance Admin Assistant role. We want to see how you can contribute to our school’s ethos and financial operations!
Showcase Your Skills:Don’t forget to mention your proficiency in ICT and office software! We’re looking for someone who can handle spreadsheets and databases like a pro, so let us know about your experience with these tools.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out and are easy to read. This will help us understand your qualifications quickly!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the details you need right there!
How to prepare for a job interview at Newman Catholic College
✨Know Your Financial Systems
Familiarise yourself with both manual and computerised financial systems, especially SIMS/FMS. Be ready to discuss your experience with these systems and how you can contribute to maintaining accurate financial records.
✨Showcase Your Communication Skills
As a Finance Admin Assistant, you'll need to communicate effectively with colleagues and parents. Prepare examples of how you've successfully communicated complex information in the past, whether through reports or face-to-face interactions.
✨Demonstrate Attention to Detail
Highlight your ability to manage financial records and ensure compliance with statutory requirements. Bring examples of how you've handled financial documentation accurately and efficiently in previous roles.
✨Prepare for Scenario Questions
Expect questions about handling specific situations, like managing outstanding debts or preparing for school events. Think through potential scenarios and how you would approach them, showcasing your problem-solving skills and proactive attitude.
