At a Glance
- Tasks: Support finance and facilities management while maintaining confidentiality and accuracy.
- Company: Join a dynamic team in a fast-paced healthcare environment.
- Benefits: Flexible part-time hours, professional development, and a supportive work culture.
- Other info: Opportunity for growth and collaboration with a dedicated team.
- Why this job: Make a real impact in finance and facilities while gaining valuable experience.
- Qualifications: Experience in office environments and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
The post holder will be a member of the administration team working under direct supervision of the Business Manager. This is a varied role with much of the work undertaken being highly confidential and of a sensitive nature. The successful applicant will be an experienced and reliable individual who is able to deliver efficient financial processes for the practice using the Xero cloud based accounting system. They must have experience of banking, petty cash, purchase and sales ledger. A high level of accuracy is essential.
They must also be able to provide efficient and effective administrative and coordination support for premises, facilities and operational compliance; ensuring that all routine maintenance, servicing and regulatory requirements are scheduled, recorded and completed in a timely manner. This role involves working with the Business Manager and the Business Management Assistant, supporting the smooth day‑to‑day running of the organisation encompassing the areas of Finance and Facilities Management. This is a part time position offering between 25 and 28 hours per week. The working pattern is flexible for the role and this will be agreed with the successful candidate.
Main duties of the job
The postholder will provide financial, administrative and operational support. Key responsibilities will include:
- Maintaining accurate financial records
- Processing invoices and reconciliations
- Managing income and expenditure records
- Stock ordering and control
- Supporting private work invoicing
- Assisting with financial reporting
- Coordinating facilities and premises management, including maintenance, servicing, health and safety compliance
- Booking of equipment testing
- Supplier and contractor liaison
- Procurement of supplies
The successful candidate will maintain accurate records and schedules, support audits and projects, provide general administrative assistance, and work collaboratively with colleagues to meet the operational needs of the practice while maintaining confidentiality and professional standards.
Person Specification
Experience
- Experience of working within an office environment
- Experience of working with the general public
- Experience of working in a fast-paced ever changing environment
- NHS/Primary Care General Practice experience
Other Requirements
- An understanding, acceptance and adherence to the need for strict confidentiality
- Full UK driving licence
Skills
- Excellent communication skills (written and oral)
- Strong IT skills (generic) including PowerPoint, Word and Excel
- Ability to prioritise, delegate and work to tight deadlines in a fast‑paced environment
- Xero or other cloud based accounting system skills
- Effective time management (Planning & Organising)
Qualifications
- Recognised AAT or equivalent financial qualifications (or equivalent/demonstrable experience)
- Good standard of education with excellent literacy and numeracy skills
- NVQ 3 or equivalent administration qualifications (or equivalent/demonstrable experience)
Personal Qualities
- Polite and confident
- Flexible and cooperative
- Excellent interpersonal skills
- Motivated and proactive
- Ability to use initiative and judgement
- High levels of integrity and loyalty
- Ability to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Finance & Facilities Assistant in Swadlincote employer: Newhall Surgery
Join a supportive and dynamic administration team as a Finance & Facilities Assistant, where your contributions will directly impact the smooth operation of our practice. We offer flexible working hours, a collaborative work culture, and opportunities for professional growth, all while ensuring a commitment to confidentiality and high standards. Located in a vibrant community, this role not only provides meaningful work but also allows you to develop your skills in finance and facilities management within a respected organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Finance & Facilities Assistant in Swadlincote
✨Connect with Campus Reps
If you're looking for part-time work in banking, try to connect with your university's career services and campus representatives from banks. They often host recruitment events or provide exclusive job listings, which can give you a leg up in the application process.
✨Get Involved in Financial Societies
Join finance or investment clubs at your university. These societies not only provide fantastic networking opportunities but also often collaborate with financial institutions for internships or part-time roles, making it easier for us to land those positions.
✨Use LinkedIn for Hidden Gems
Keep an eye on LinkedIn for part-time opportunities at banks, specifically targeting roles like customer service or administrative support. Companies like Newhall Surgery often post openings there first, so be on the lookout and don’t forget to engage with their content!
✨Showcase Your Skills Directly
When applying for a part-time role, consider creating a simple portfolio that highlights your finance-related skills or projects. Whether it's a personal finance blog, a financial analysis you've done, or any relevant coursework, having this ready can impress hiring managers at Newhall Surgery.
We think you need these skills to ace Finance & Facilities Assistant in Swadlincote
Some tips for your application 🫡
Show Off Your Numbers Game:In the banking and financial services world, it's all about numbers. Highlight any relevant coursework, grades, or certifications, like AAT or CFA, on your CV. If you can point to specific projects or tasks where you managed finances or analysed data, that's a big plus!
Tailor Your Cover Letter to Us:When writing your cover letter, don’t just reiterate your CV. Tell us why you want to work at Newhall Surgery and how this part-time role fits into your career goals. Map your skills and experiences directly to the job spec, and don’t forget to weave in any technical skills you have, like experience with financial software!
Marry Experience with Availability:Since this is part-time, it’s super important to state your availability clearly in your application. Highlight any previous work experience, even if it's not directly in finance, that shows your reliability and ability to juggle various commitments. Flexibility can be a real asset!
Keep It Professional Yet Personal:While you want to keep a professional tone, don’t be afraid to inject a bit of your personality into your application. Especially for a part-time role, we’re looking for someone who's not just skilled but also a good fit for the team at Newhall Surgery. A little light-heartedness can go a long way!
How to prepare for a job interview at Newhall Surgery
✨Brush Up on Your Numbers
For a role in banking and financial services, you’ll likely encounter numerical tests that gauge your analytical skills. So, let’s whip out those maths skills! Practise mental arithmetic and get comfy with basic financial concepts; this'll really help you shine during the assessment stages.
✨Know Your Financial Products
Knowing your stuff about the various financial products and services is crucial. Be prepared to discuss topics like loans, mortgages, investment funds, and credit options. Having a finger on the pulse of current market trends and economic events can also give you an edge—the interviewers will appreciate your insight!
✨Flexibility and Commitment are Key
Since you're aiming for a part-time position, emphasise your flexibility and willingness to commit your time effectively. Highlight your ability to balance studies or other commitments while delivering results at work. This kind of attitude can set you apart from the competition.
✨Showcase Your Portfolio of Experience
Even though it’s a part-time role, companies want to see your motivation and past experience. Bring examples of relevant projects or roles, including internships or coursework that demonstrate your understanding and passion for banking and finance. The more tangible your examples, the more convincing you’ll be!
