Grants Assistant in Newcastle upon Tyne

Salary £27,319.00 - £28,778.00 per annum

Benefits: Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 19 May 2026

The Role: Based within the Grants & Contracts Team in Research & Innovation, this part‑time (22.2 hours, 0.6 FTE) role undertakes a wide range of clerical tasks to support staff across the University in securing external research funding. The post holder should be able to work independently and as part of a team, managing many conflicting deadlines, with good organisational, interpersonal and communication skills.

Key Accountabilities:

• Maintain applications and awards data, including setting up new funders within the University Research Management System (NUProjects), liaising with Schools, Institutes, Central Professional Services and Principal Investigators (PIs) to ensure information is recorded accurately and consistently for management reports.
• Submit funding applications via electronic submission systems, acting as the liaison with Schools, Institutes, Central Professional Services and PIs regarding established application processes and procedures.
• Build and maintain strong working relationships with research support colleagues in Schools, Institutes, Central Professional Services and PIs to assist them with the University pre‑award processes.
• Process variations to existing awards, including variations in time, value, changes in PI, and transfers of awards in and out of the University under the guidance of the Research Grants Administrators.
• Support the distribution and return of relevant grants and contracts documentation, adopting electronic signatory approvals wherever possible, to facilitate the timely start and effective management of research awards.
• Keep up to date with relevant procedures to inform internal operating processes and propose improvements to the Grants & Contracts Team.
• Act as the primary contact for queries for the Grants & Contracts Team and, where necessary, liaise with others in the Team to address queries in a timely manner.
• Carry out general duties in support of the team, such as specific tasks as necessary during times of pressure.

The Person (Essential):

• Relevant experience in a previous clerical or administrative role.
• Good level of literacy and high level of numeracy skills.
• Ability to work flexibly and cooperatively as part of a team, providing effective support to others.
• Experience of working independently and dealing with unforeseen problems or circumstances.

Attributes and Behaviour:

• Self‑confident with strong interpersonal skills and able to relate to and work effectively with individuals from a wide range of backgrounds.
• Able to work quickly and accurately to tight deadlines, paying close attention to detail.
• Combine attention to detail and thoroughness whilst achieving deadlines.
• Excellent organisational skills and able to manage conflicting priorities.

Qualifications:

• Good level of literacy.
• High level of numeracy skills.

Equality, Diversity and Inclusion: Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution. We are committed to being a fully inclusive university that actively recruits, supports and retains colleagues from all sectors of society, celebrating and thriving on the contributions of all employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. Newcastle University holds a Gold Athena Swan award for gender equality and a Bronze Race Equality Charter award. We are a Disability Confident employer and offer an interview to disabled applicants who meet the essential criteria for the role. We also support researchers through the Euraxess initiative.