Clinical Trials Coordinator at Newcastle University in Newcastle upon Tyne

This full time on site position offers great opportunities for career growth. The role is located at Newcastle, GB and is a fixed term contract. Salary ranges from £36,636 to £38,784 with progression to £46,049 per annum. Closing date for applications is 24 June 2026.

Benefits include a generous holiday package, the option to purchase additional leave, a strong pension scheme and health and wellbeing initiatives to support staff.

You will join a globally recognised team leading translational research and early-phase clinical trials in neuromuscular disease at the John Walton Muscular Dystrophy Research Centre. You will coordinate a diverse portfolio of studies, from natural history research through to complex gene therapy trials, working closely with clinicians, researchers, industry partners and international collaborators. Your work supports national infrastructures such as the Duchenne Hub and the Northern Alliance Advanced Therapy Treatment Centre.

• Early stage engagement with national and international sponsors and academic collaborators on study design, logistics and regulatory requirements.
• Prepare and track submissions for ethical, Health Research Authority and other relevant approvals, including Site Specific Assessments, University/NHS Trust Research permissions and NIHR portfolio adoption for observational, interventional and gene therapy trials.
• Understand NHS and University costing processes to coordinate complex costings for trials and grant applications, facilitate negotiations with funder representatives and ensure adequate funding is secured.
• Take responsibility for areas of process improvement and contribute to wider multidisciplinary networks for study set‑up, delivery and participant safety oversight.
• Use advanced communication skills throughout the study life cycle.
• Work with numerous internal and external stakeholders simultaneously to ensure sponsorship, costings, regulatory compliance, timely study opening, recruitment targets and ongoing progress reporting.
• Prepare, submit and disseminate study amendments, ensuring timely and accurate implementation.
• Manage study systems and documentation in accordance with Good Clinical Practice (GCP), including master files, site files, databases, version control and document tracking.
• Prepare for, facilitate and action‑plan audits and inspections from internal and external parties, presenting documentation in compliance with GCP.
• Take responsibility for continuous improvement of research administrative processes and target achievement in line with changing regulations and institutional strategy.
• Contribute to sharing best practice within local and national clinical trial coordinator networks.
• Develop SOPs, communication plans, guidance and protocols for set‑up, delivery and communication of clinical trials, supporting the work within relevant JWMDRC networks.
• Identify own learning needs and those of the research team, selecting appropriate courses to maintain up‑to‑date knowledge of regulations governing clinical research and data management.
• Undertake other reasonable duties or responsibilities as requested.

• Previous experience in a relevant clinical research role.
• Knowledge of UK clinical research regulatory requirements, local and national governance and management processes.
• Experience with national and international clinical trials.
• Experience working to Good Clinical Practice standards.
• Understanding of ethical issues surrounding research and patients.
• Knowledge of NIHR processes, including portfolio adoption and expressions of interest/feasibility.
• Experience assisting clinical trial recruitment, recording and tracking using LPMS and CPMS.
• Experience preparing and presenting information at meetings and/or scientific conferences.
• Demonstrable understanding of requirements for setting up natural history studies, standard CTIMP trials and gene therapy trials.

• Advanced oral and written communication skills.
• Ability to prioritise workload, use initiative and work under pressure independently, while knowing when to seek advice.
• Excellent attention to detail and organisation.
• Strong communicator.
• Occasional work outside core hours and national or occasional international travel required.
• Proven track record working as part of a multidisciplinary team.

• First degree in a relevant subject or relevant experience in clinical research.
• Formal training in GCP.

Newcastle University is a global university committed to dignity and respect for all. We actively recruit, support and retain colleagues from diverse backgrounds. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We hold the Gold Athena Swan award, a Race Equality Charter Bronze award and are a Disability Confident employer, offering disability confidence support and interview opportunities for disabled applicants who meet the essential criteria.