Clinical trial administrator in Newcastle upon Tyne

Overview

Salary: £25,249 with progression to £26,707 per annum (pro rata). Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 29 January 2026

The Role

This role is part time for 30 hours per week based at the Centre for Life. This role is hybrid: campus based with the opportunity to work from home.

Please upload your CV and cover letter evidencing how your skills and experiences align to the person specification as outlined in the job description.

For informal enquiries, we require a Junior Research Administrator for 10 months to support the work of the cancer prevention group at the Translational Research Institute, biomedical West wing, Centre for Life with the service development of the MSI Plus assay. Acting as the liaison between the patient community and the Clinical and Research team.

Key Accountabilities

• Support the senior clinical research administrator, providing comprehensive administrative support for relevant people, including data management and manipulation to meet the aims of the project.
• Act as first point of contact dealing directly with email and telephone enquiries from academics, trial participants, patient groups, healthcare professionals and industry stakeholders directing enquiries to appropriate team members to ensure queries are handled efficiently.
• Provide comprehensive administrative support including formatting documents, managing diaries and devising and maintaining administrative systems, support committees and meetings for the Projects, including organising dates, booking rooms and catering, drafting agendas, circulating papers and taking minutes.
• Support internal and external events related to the Projects, liaising with external stakeholders as required.
• As required, provide support for other events including international conferences and patient events.
• Support the organisation of internal and external meetings (national and international), workshops, online meetings and patient days. This includes maintenance of contact lists, contacting delegates, preparing and circulating agendas and associated documentation, taking minutes and ensuring follow up actions are carried out as well as raising national and international awareness of the study's impact.
• Organise, maintain and continuously review office procedures to ensure support to the project team is maintained effectively. This will include ensuring an efficient and accessible filing system is in place meeting study audit requirements, and maintaining databases.
• Support the maintenance of project and study records to be GCP compliant.
• Maintain the website with information on calls, events and activities, including blogs and twitter feeds as appropriate.
• Maintain mailing lists for effective communication with key groups of colleagues.

The Person

Knowledge, Skills and Experience

• Proven experience of establishing, reviewing and monitoring administrative and operational systems in a research support environment.
• Experience in communication with people affected by genetic/genomic disorders.
• Strong interpersonal skills required to communicate both in person and in writing.
• Excellent planning and organisational skills.
• Experience of data processing, analysis and database management.
• Able to work as part of a team, developing and maintaining close and effective working relationships with internal and external stakeholders.
• Proven ability to adopt an active approach to problem solving.
• Numerate, with good IT skills and able to manipulate and analyse information to meet the needs of the project's aims.
• Ability to handle large volumes of work to tight deadlines, whilst maintaining strong attention to detail.

Desirable

• Experience of working in an international multi-disciplinary environment, and/or understanding of the cultural and political barriers to healthcare implementation.
• Experience of working within the University and NHS and with patient organisations (preferably rare disease patient organisations).
• Ability to work in a wide range of settings and with a wide range of stakeholders.
• Understanding of the communication issues relating to collaborative projects.
• Advanced IT skills, including Newcastle upon Tyne Hospitals NHS Trust patient systems and Northern Genetics Clinical database.

Attributes and Behaviour

• Embracing Change – Comes forward with new ideas and concepts; anticipates change and prepares for it; accepts change and runs with it.
• Communicating – Tailors content of information to the audience, changing style, tone and format appropriately.
• Team Working – Builds team spirit and works across teams; confident in adopting a range of team roles.
• Planning and Organising – Identifies quickly what is important and prioritises accordingly; plans workload and tasks in a systematic way.
• Gathering information – Has an eye for detail, spotting errors and ensuring accurate information.

Qualifications

• Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications.
• Very good level of literacy and numeracy.

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution. We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population. At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme. In addition, we are a member of the Euraxess initiative supporting researchers in Europe.