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For Companies At a Glance
- Tasks: Support the Academy Recruitment Director with project management, communications, and travel arrangements.
- Company: Join a vibrant club with global ambitions and strong community ties.
- Benefits: Competitive salary, supportive team, and opportunities for personal growth.
- Why this job: Make a real impact in a fast-paced environment while developing your skills.
- Qualifications: Strong organisational skills and a proactive approach to communication.
- Other info: Be part of a diverse team committed to equality and inclusion.
The predicted salary is between 30000 - 40000 £ per year.
Permanent position based in Newcastle Upon Tyne with a competitive salary. Be part of something bigger. We are the heartbeat of the city, a club with bold ambitions on a global stage and deep roots in our community. If you’re driven to raise the bar and make an impact, you’ll find the platform, the people and the pride to do your best work here. This is a great opportunity to develop, learn and make a real contribution in a fast-paced and exciting environment.
About the role
To provide an effective project management, administration and communication support service to the Academy Recruitment Team, supporting the Academy Recruitment Director. The role includes:
- Complex diary management
- Internal and external communications
- UK and European travel and expense arrangements
- Document management and record keeping
- Meetings and event administration
- Budget support
What you’ll do
- Provide full inbox and diary management for the Academy Recruitment Director, prioritising, responding and escalating communications appropriately.
- Act as the first point of contact between recruitment leadership, executives, internal colleagues and external partners.
- Manage recruitment team communications, proof-reading and sense-checking documentation in line with brand and risk procedures.
- Arrange complex UK and European travel and accommodation, managing expenses, invoices and reconciliations in line with policy.
- Prepare meeting agendas, packs, minutes and presentations for recruitment and Board-level meetings.
- Support project management activities across the recruitment function, implementing effective systems and processes.
- Maintain accurate physical and electronic filing systems and manage office administration requirements.
The team
You’ll be part of a friendly, supportive and dedicated Academy Recruitment team who will help you settle in and succeed. We value curiosity, teamwork and a positive approach.
United As One
We’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.
Safeguarding
We’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with. This position is UK based and requires proof of the right to live and work in the UK. All job offers are conditional upon background checks, including reference history, DBS checks, and verification of your eligibility to work. Please note, we do not sponsor applicants without the right to work in the UK.
Executive Assistant (Academy Recruitment Director) in Newcastle upon Tyne employer: Newcastle United
Contact Detail:
Newcastle United Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Academy Recruitment Director) in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and the role. We want you to show off your knowledge about the Academy Recruitment Team and how you can contribute. Practice common interview questions and think of examples that highlight your skills.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We love seeing candidates who are proactive!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always looking for passionate individuals who want to be part of something bigger.
We think you need these skills to ace Executive Assistant (Academy Recruitment Director) in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your project management, communication, and diary management skills to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background makes you an ideal candidate. Don’t forget to mention your enthusiasm for supporting the Academy Recruitment Director!
Showcase Your Attention to Detail: In a role that involves complex diary management and document handling, attention to detail is key. Make sure your application is free from typos and errors, and consider including examples of how you've demonstrated this skill in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows us you’re keen to be part of our team!
How to prepare for a job interview at Newcastle United
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant position. Familiarise yourself with complex diary management, communication protocols, and project management tasks. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As the first point of contact for the Academy Recruitment Director, strong communication skills are essential. Prepare examples of how you've effectively managed communications in previous roles. Be ready to discuss how you handle internal and external correspondence, as well as your approach to proof-reading and documentation.
✨Demonstrate Your Organisational Prowess
This role requires excellent organisational skills, especially when it comes to managing travel arrangements and expenses. Bring examples of how you've successfully organised complex schedules or events in the past. Highlight any systems or processes you've implemented to improve efficiency.
✨Emphasise Teamwork and Inclusivity
The Academy Recruitment team values curiosity and teamwork. Be prepared to discuss how you've collaborated with others in a supportive environment. Share your thoughts on diversity and inclusion, and how you can contribute to maintaining an inclusive workplace where everyone feels valued.