Executive Assistant

Executive Assistant (Recruitment)

Newcastle United

Permanent

Newcastle Upon Tyne

Competitive Salary

We are the heartbeat of the city. Come and be a part of a long and proud history where we strive to be the best in everything we do, on and off the pitch. Bringing the people and communities together, join the Newcastle United Family, as we embark on the next steps of our exciting journey.

About the role

We\’re looking for a highly organised, proactive Executive Assistant to support our Player Recruitment Team. Working primarily with the Head of Recruitment and with other staff, processes, working groups and protocols within the recruitment department, this is a unique opportunity to work at the heart of elite football, helping shape the future of our club by enabling world-class recruitment operations.

In this role, you\’ll be the go-to person for our player Recruitment Team, making sure everything runs smoothly behind the scenes.

From managing diaries and coordinating travel to preparing presentations and handling communications, you\’ll play a key part in keeping our recruitment efforts sharp and efficient—both here in the UK and across the globe.

You\’ll be trusted with confidential information, liaise with internal and external stakeholders, and help prepare for high-level meetings, including those with the Board. You\’ll also be instrumental in keeping our records accurate, our reporting on point, and our systems up to date.

Your impact

We\’re after someone with solid experience supporting senior leaders—ideally in a fast-paced, high-profile environment. You\’ll need to be politically and culturally aware, with a collaborative and empathetic approach to communication. Organisation is your superpower, and you\’re confident juggling complex schedules and priorities.

You\’ll be tech-savvy, comfortable with both Microsoft and Apple software, and able to produce high-quality presentations. Flexibility is key, you\’ll be calm under pressure, open to travel, and happy to work outside standard hours when needed.

Experience in elite sport or football operations is a bonus, as is knowledge of match scheduling or data protection legislation.

You will possess A-levels, Excel Level 3 and a project management qualification or equivalent.

About the team

Our Player Recruitment Team work tirelessly to recruit the very best players from across the globe to ensure first team success.

Location

This role is based in Newcastle upon Tyne, with an expectation of working 4 days per week from the office. Please note, if you are not located in the Northeast and unable to relocate, we regret that we will not be able to progress your application.

Why choose us?

We\’ve got a range of great benefits and rewards, from flexible ways of working, participation in our non-contractual employee bonus scheme, NUFC life assurance, free parking, discount at Shearers Bar and the Club Shop, Helping Hand – where you can access free GP appointments, Wellbeing Resources, Legal and Financial Support, pension contribution, free lunch and the best part, free tea and coffee. In addition, we run a salary sacrifice scheme which includes, tech, car, cycle to work and many more.

United As One

We\’re committed to equality, diversity and inclusion and believe in equal opportunities for all. We recognise that the diversity of our people is one of our greatest strengths. We work together to reflect the communities we serve and to maintain an inclusive environment in which everyone can be their authentic self and is enabled to achieve their full potential.

Safeguarding

We\’re committed to being a place where everyone is safe, heard, valued and able to thrive so we place high value on the safeguarding and welfare of everyone we engage with.

How to apply

To access the full job description for this role please click here.

For further information on this role and about the club and our values please visit our careers page.

Please apply as soon as possible as this vacancy may close early should we receive a high volume of suitable candidates.

Recruitment Agencies – please note that we do not accept unsolicited / speculative candidate details or applications. Any candidates supplied, unless formally requested, will be taken as a direct / free candidate.