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- Tasks: Support executives with high-level PA duties and manage their schedules effectively.
- Company: Join Newcastle Building Society, a trusted and inclusive employer.
- Benefits: Competitive salary, flexible working, generous leave, and great perks.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be the backbone of executive operations and make a real impact.
- Qualifications: Strong communication skills and experience in stakeholder management required.
The predicted salary is between 31566 - 41418 £ per year.
We have an exciting opportunity to join Newcastle Building Society as an Executive Coordinator, supporting a number of Executives with high‐level, proactive PA support to ensure they can perform their roles effectively. This is a highly visible and trusted role, requiring exceptional organisation, professionalism, and discretion. You will work with flexibility and sound judgement to manage competing priorities, maintain strict confidentiality, and ensure seamless executive support. With a strong focus on efficiency and detail, you will put robust processes in place for diary, document, and email management, enabling the Executive team to operate at their best.
Key responsibilities:
- Act as the primary point of contact between your Executives and key internal and external stakeholders.
- Provide high‐quality scheduling, diary, and email management, ensuring priorities are managed effectively.
- Support the preparation and circulation of agendas and meeting packs, as well as minute‐taking and action tracking as required.
- Manage and triage day‐to‐day queries from multiple sources, prioritising urgent requests and identifying appropriate solutions.
- Plan and arrange travel, accommodation, events, and meeting venues in line with business priorities.
- Process expenses accurately in accordance with internal policies.
- Represent the Society’s values and behaviours in all aspects of the role.
- Proactively identify and implement opportunities to improve efficiency and service delivery.
This requires a minimum of 3 days on site (Cobalt Business Park), with travel to branch locations on occasion.
About you
You will be a highly effective communicator, confident engaging with internal and external senior stakeholders at all levels and adept at building resilient and trusting professional working relationships. You thrive in a fast‐paced environment and are comfortable working under pressure and to tight deadlines, using sound judgement to take calm, accurate action and resolve issues effectively. You are confident navigating multiple systems and programmes and can present information clearly, professionally, and with attention to detail. A strong team player, you will work collaboratively within an Executive Support team to ensure the needs of the senior management team are fully met. You will have proven experience in senior stakeholder management, ideally within a financial services or regulated environment.
The Newcastle Building Society Group comprises of Newcastle Building Society, Manchester Building Society, Newcastle Financial Advisers and Newcastle Strategic Solutions. Our purpose, connecting our communities with a better financial future inspires and directs our activities. As an inclusive employer and member owned mutual, we aim to reflect the diverse communities we serve and encourage applications from candidates of all backgrounds. We believe everyone should feel valued, respected, and celebrated for who they are, we want colleagues to feel this is a place they belong. A place to be you.
Includes:
- Financial
- Corporate bonus scheme (on target 5%, up to a maximum 10%)
- Pension scheme (up to 9% employer contribution)
- Annual performance related pay reviews
- Colleague mortgage scheme
- Electric car salary sacrifice scheme
- Life assurance (4x salary) and income protection
- Access to our financial advisers
- Access to a range of high street and online discounts
Work/Life Balance
- A 35-hour weekly contract - We are happy to talk flexible working and welcome discussions
- 25 days’ annual leave
Executive Coordinator - 12 months fixed term employer: Newcastle Financial Advisers Limited
Contact Detail:
Newcastle Financial Advisers Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Coordinator - 12 months fixed term
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their values. We want to see you shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. The more you rehearse, the more natural you'll feel when it’s time to impress the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Coordinator - 12 months fixed term
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Coordinator role. Highlight your experience in managing diaries, scheduling, and supporting senior stakeholders, as these are key aspects of the job.
Showcase Your Communication Skills: Since this role involves engaging with various stakeholders, it's essential to demonstrate your communication prowess. Use clear and professional language in your application to reflect how you would interact in the role.
Emphasise Your Organisational Skills: This position requires exceptional organisation and attention to detail. Share specific examples from your past experiences where you've successfully managed competing priorities or implemented efficient processes.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure your application is seen by the right people and gives us a chance to get to know you better!
How to prepare for a job interview at Newcastle Financial Advisers Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Coordinator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Prepare Examples of Your Experience
Think of specific examples from your past work that demonstrate your organisational skills, ability to manage competing priorities, and experience with senior stakeholders. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly and effectively.
✨Practice Your Communication Skills
As a key communicator in this role, it’s essential to showcase your communication skills during the interview. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with speaking about your experiences.
✨Show Enthusiasm for the Company
Research Newcastle Building Society and be ready to discuss why you want to work there. Highlight their values and how they resonate with you. Showing genuine interest in the company can set you apart from other candidates and demonstrate that you’re a good cultural fit.