Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support executives with high-level PA duties and manage competing priorities.
- Company: Join Newcastle Building Society, a member-owned mutual with a community focus.
- Benefits: Competitive salary, bonus scheme, flexible working, and generous leave policies.
- Other info: Enjoy a supportive culture with opportunities for personal and professional growth.
- Why this job: Be the backbone of executive operations and make a real impact in a dynamic environment.
- Qualifications: Strong communication skills and experience in senior stakeholder management required.
The predicted salary is between 31566 - 41418 £ per year.
About the role
We have an exciting opportunity to join Newcastle Building Society as an Executive Coordinator, supporting a number of Executives with high‑level, proactive PA support to ensure they can perform their roles effectively. This is a highly visible and trusted role, requiring exceptional organisation, professionalism, and discretion. You will work with flexibility and sound judgement to manage competing priorities, maintain strict confidentiality, and ensure seamless executive support. With a strong focus on efficiency and detail, you will put robust processes in place for diary, document, and email management, enabling the Executive team to operate at their best.
Key responsibilities:
- Act as the primary point of contact between your Executives and key internal and external stakeholders.
- Provide high‑quality scheduling, diary, and email management, ensuring priorities are managed effectively.
- Support the preparation and circulation of agendas and meeting packs, as well as minute‑taking and action tracking as required.
- Manage and triage day‑to‑day queries from multiple sources, prioritising urgent requests and identifying appropriate solutions.
- Plan and arrange travel, accommodation, events, and meeting venues in line with business priorities.
- Process expenses accurately in accordance with internal policies.
- Represent the Society’s values and behaviours in all aspects of the role.
- Proactively identify and implement opportunities to improve efficiency and service delivery.
This requires a minimum of 3 days on site (Cobalt Business Park), with travel to branch locations on occasion.
About you
You will be a highly effective communicator, confident engaging with internal and external senior stakeholders at all levels and adept at building resilient and trusting professional working relationships. You thrive in a fast‑paced environment and are comfortable working under pressure and to tight deadlines, using sound judgement to take calm, accurate action and resolve issues effectively. You are confident navigating multiple systems and programmes and can present information clearly, professionally, and with attention to detail. A strong team player, you will work collaboratively within an Executive Support team to ensure the needs of the senior management team are fully met. You will have proven experience in senior stakeholder management, ideally within a financial services or regulated environment.
About Us
The Newcastle Building Society Group comprises of Newcastle Building Society, Manchester Building Society, Newcastle Financial Advisers and Newcastle Strategic Solutions. Our purpose, connecting our communities with a better financial future inspires and directs our activities.
As an inclusive employer and member owned mutual, we aim to reflect the diverse communities we serve and encourage applications from candidates of all backgrounds. We believe everyone should feel valued, respected, and celebrated for who they are, we want colleagues to feel this is a place they belong. A place to be you.
What do you get in return?
As well as receiving a competitive annual salary based on above-market pay scales, our reward package includes:
- Financial Corporate bonus scheme (on target 5%, up to a maximum 10%)
- Pension scheme (up to 9% employer contribution)
- Annual performance related pay reviews
- Colleague mortgage scheme
- Electric car salary sacrifice scheme
- Life assurance (4x salary) and income protection
- Access to our financial advisers
- Access to a range of high street and online discounts
- Work/Life Balance
- A 35-hour weekly contract - We are happy to talk flexible working and welcome discussions
- 25 days’ annual leave + bank holidays
- The option to buy and sell up to 5 days’ holiday
- Hybrid working
- Above statutory family leave entitlement - 3 months full pay, 3 months half pay, regardless of gender or route to parenthood
- Health and Wellbeing
- Access to a health cash plan through a Medicash scheme
- Access to an employee assistance programme
- Free onsite gym at our Cobalt head office and access to discounted gyms
- Two paid volunteering days each year
- Cycle to work scheme
Recognising there’s no one-size-fits-all approach to recruitment, we’re committed to ensuring every candidate has the opportunity to showcase their full potential throughout the recruitment process. We strive to make our processes as accessible as possible, if there are any ways in which we can provide support or make adjustments, we would love to discuss this with you, you can contact your Recruiter for this vacancy at Charlie.mcelhinney@newcastle.co.uk
Executive Coordinator - 12 months fixed term employer: Newcastle Building Society
Contact Detail:
Newcastle Building Society Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Coordinator - 12 months fixed term
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the company and its values, especially how they align with your own. Practise common interview questions and think about how your skills can support their executives effectively.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed competing priorities in the past. Whether it's through a portfolio or just anecdotes, make sure you highlight your ability to keep things running smoothly.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in being part of the Newcastle Building Society team!
We think you need these skills to ace Executive Coordinator - 12 months fixed term
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Coordinator role. Highlight your experience in managing diaries, scheduling, and supporting senior stakeholders, as these are key aspects of the job.
Showcase Your Communication Skills: Since this role involves engaging with various stakeholders, it's essential to demonstrate your communication prowess. Use clear and professional language in your application to reflect how you would interact in the role.
Emphasise Organisation and Efficiency: We want to see how you manage competing priorities and maintain attention to detail. Share examples from your past experiences where you've implemented processes that improved efficiency or service delivery.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. This way, we can easily track your application and ensure it reaches the right people!
How to prepare for a job interview at Newcastle Building Society
✨Know Your Executives
Before the interview, take some time to research the executives you'll be supporting. Understand their roles, priorities, and any recent news about the Newcastle Building Society. This will help you demonstrate your proactive approach and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
As an Executive Coordinator, organisation is key. Prepare examples of how you've successfully managed competing priorities in the past. Be ready to discuss specific tools or methods you use for diary and email management, as well as how you ensure efficiency in your work.
✨Demonstrate Discretion and Professionalism
This role requires a high level of discretion. Be prepared to discuss situations where you've had to handle sensitive information or maintain confidentiality. Highlight your understanding of professionalism in communication, especially when dealing with senior stakeholders.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the challenges the executive team currently faces or how they measure success in this role. This shows your interest in contributing positively to the team and helps you gauge if the role aligns with your career goals.