Executive Assistant to the National Leader

Executive Assistant to the National Leader

New Wine Trust London or Worcester

Description of Job

The Executive Assistant provides the coordination, administration and organisational support that enables the National Leader and Leadership Community to flourish.

Working closely with the National Leader, this role supports the smooth running of leadership activities by coordinating communications, meetings, travel, projects and events.

This is an exciting opportunity for someone who enjoys organising people and priorities, building relationships and making things happen behind the scenes. You will gain experience across leadership support, event planning, project coordination and organisational administration while helping create the infrastructure that enables local churches to change nations.

Roles and Responsibilities

Executive support to the National Leader

• Manage and coordinate the diary of the NL, helping prioritise competing demands, arranging meetings, coordinating travel arrangements and organising involvement in events, conferences and gatherings
• Manage requests, messages and emails received by the NL, exercising sound judgement in prioritising correspondence, coordinating responses, and acting as a trusted point of contact where appropriate.
• Coordinate, organise and plan meetings, preparing agendas and briefing materials, ensuring good communication and meeting hospitality, and where attending, taking notes, producing minutes and tracking follow-up actions
• Coordinate the schedule of the NL at key New Wine events, including at “New Wine Festival” and the annual “New Wine Leadership Conference”
• Ensure excellent hospitality for those meeting with the NL during meetings and at events
• Build and maintain positive working relationships with New Wine staff, those in structural leadership roles, Trustees and external contacts on behalf of the NL.
• Support the National Leader in coordinating key priorities and initiatives, monitoring actions, deadlines and commitments to help ensure progress and delivery
• Handle other administrative tasks on behalf of the NL, including expenses.

Administrative support to the Leadership Community

• Coordinate, organise, plan and attend Leadership meetings, ensuring effective communication and coordination across the Leadership Community, together with meeting hospitality, minutes and action tracking where required.
• Provide administrative support to both the “New Wine Festival” and “New Wine Leadership Conference” planning groups
• Provide administrative and project coordination support to specific roles, projects or strategic initiatives as agreed by the NL, tracking actions and supporting delivery where appropriate.

Person Specification

• Vision driven and action-oriented
• Demonstrates emotional intelligence
• Responsible self-starter who is highly organised and takes initiative
• Excellent interpersonal skills
• High level of discretion and wisdom
• An inherent desire to achieve exceptional results
• Excellent organisational and administrative skillsStrong interpersonal and communication abilities, with a collaborative mindset
• Ability to perform and prioritise multiple tasks with excellent attention to detail
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Strong time-management skills and an ability to coordinate multiple projects and deadlines
• Commitment to the mission and values of New Wine
• A proactive approach to problem-solving and innovation

Preferred

• Proficiency with digital tools such as ChurchSuite and email communication platforms
• Experience as an Executive Assistant
• Experience working in a Christian organisation
• Knowledge and experience of using Microsoft 365 and Microsoft Teams

Role Particulars

Working Pattern

Part-time, 17.5 hours per week, one of which must be a Tuesday. Bi-monthly travel, or as required, to the London office on a Tuesday, with a minimum of once a month for the staff team day. The nature of this role means that some travel and working away from home will be required, as agreed in advance. Specifically, the post holder must be available to go full time for the annual leadership conference and the New Wine summer festival.

Places of Work

This role is eligible for hybrid and flexible working.

Supervision

The post holder will receive regular supervision from the National Leader.

This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010.

This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is not intended to include all duties an individual in this position might be asked to perform or all capabilities that may be required now or in the future. New Wine reserves the right to revise the duties outlined in this job description at its discretion.

New Wine is a Christian charity based in London operating all over England actively working with local churches to change nations.

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