Church Administrator

This new and exciting role would greatly support the administrative work of the church and seek to support the life of the church with its growing needs.

14hrs a week

• 50% - Finances (7hrs)
• 30% - Bookings & Buildings (c.4hrs)
• 20% - Staff Support

Experience:

• Familiar with accounting software such as XERO, Equals, essential.
• Excellent administrative skills, proofreading, and a keen eye for attention to detail.
• Familiar with Microsoft 365 programmes, word processing, Excel spreadsheets, etc.
• Working with database platforms such as Church Suite, desirable.
• Good at working in a team, happy to pick up admin tasks as they arise.

Key Responsibilities

• Finance & Treasury
• Ledger Management: Maintain accurate financial records, including ledger entry and treasury work.
• Reconciliation: Perform regular reconciliation of all expense accounts to ensure financial accuracy.
• Accounts Payable: Work alongside the Church Treasurer and Head of Church Life to process invoices and payments in a timely manner.
• Oversight: Maintain day-to-day oversight of church finances, ensuring all transactions align with internal controls.
• Buildings & Bookings
• Committee Support: Provide administrative support to the Buildings Committee, including minuting meetings and ensuring all action points are completed.
• Contractor Management: Serve as the primary point of contact for contractors; schedule and oversee essential maintenance (e.g., PAT testing, pest control, boiler servicing).
• Compliance: Ensure the church premises consistently meet UK Health & Safety standards and denominational requirements.
• Project Support: Provide administrative assistance for large-scale building projects and capital works as required.
• Diary Oversight: Manage the master church calendar, ensuring all internal services and external events are coordinated.
• Relationship Management: Maintain positive relationships with existing hirers and handle all one-off and regular booking enquiries.
• Business Development: Proactively seek new hire opportunities to grow income, ensuring all external partners align with the church’s purpose, vision, and values.
• Administration: Manage the end-to-end booking process, including logistics, producing hire agreements, and chasing invoices.
• General Admin: Provide ad-hoc administrative support to the Clergy and staff team, including liaising with the Diocese of Southwark.
• Safeguarding Administration: Act as the lead administrator for DBS checks, ensuring all staff and volunteers have valid certification and maintaining accurate records.
• Policy Upkeep: Responsible for the systematic review and storage of all church policy documents to ensure they remain current and compliant.
• Communications: Together with the ‘Head of Church Life’, monitoring the central inbox and providing timely, professional responses to members and external organisations.
• Secretarial Support: Assist in the planning and logistics of church meetings, including attending at the Vicar's request to record minutes and track follow-up actions.