CHURCH ADMINISTRATOR in London

Church Administrator

This new and exciting role would greatly support the administrative work of the church and seek to support the life of the church with its growing needs.

• Work Hours
• 14hrs a week
• Roles and Hours Breakdown
• 50% - Finances (7hrs)
• 30% - Bookings & Buildings (c.4hrs) – including all maintenance, pest control, regular maintenance work, new bookings and regular bookings, any staff events, or regular events
• 20% - Staff support, attend weekly staff meeting and be involved in leading the staff in prayer and where appropriate lead the staff bible study.
• Line Manager: Head of Church Life
• Pay

Experience

• Familiar with accounting software such as XERO, Equals, essential.
• Excellent administrative skills, proof reading, and a keen eye for attention to detail.
• Familiar with Microsoft 365 programmes, word processing, Excel spreadsheets etc.
• Working with database platforms such as Church Suite, desirable.
• Good at working in a team, happy to pick up admin tasks as they arise.

Key Responsibilities

• Finance & Treasury
• Ledger Management: Maintain accurate financial records, including ledger entry and treasury work.
• Reconciliation: Perform regular reconciliation of all expense accounts to ensure financial accuracy.
• Accounts Payable: Work alongside the Church Treasurer and Head of Church Life to process invoices and payments in a timely manner.
• Oversight: Maintain day‑to‑day oversight of church finances, ensuring all transactions align with internal controls.
• Buildings & Bookings
• Committee Support: Provide administrative support to the Buildings Committee, including minuting meetings and ensuring all action points are completed.
• Contractor Management: Serve as the primary point of contact for contractors; schedule and oversee essential maintenance (e. g., PAT testing, pest control, boiler servicing).
• Compliance: Ensure the church premises consistently meet UK Health & Safety standards and denominational requirements.
• Project Support: Provide administrative assistance for large‑scale building projects and capital works as required.
• Diary Oversight: Manage the master church calendar, ensuring all internal services and external events are coordinated.
• Relationship Management: Maintain positive relationships with existing hirers and handle all one‑off and regular booking enquiries.
• Business Development: Proactively seek new hire opportunities to grow income, ensuring all external partners align with the church’s purpose, vision, and values.
• Administration: Manage the end‑to‑end booking process, including logistics, producing hire agreements, and chasing invoices.
• Staff & Clergy Support
• General Admin: Provide ad‑hoc administrative support to the Clergy and staff team, including liaising with the Diocese of Southwark.
• Safeguarding Administration: Act as the lead administrator for DBS checks, ensuring all staff and volunteers have valid certification and maintaining accurate records.
• Policy Upkeep: Responsible for the systematic review and storage of all church policy documents to ensure they remain current and compliant.
• Communications: Together with the ‘Head of Church Life’, monitoring the central inbox and providing timely, professional responses to members and external organisations.
• Secretarial Support: Assist in the planning and logistics of church meetings, including attending at the Vicar's request to record minutes and track follow‑up actions.
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