Production Coordinator

The Production Coordinator works with New Road’s Directors on the management of specific productions managed by the company and supports all aspects of production and administration.

KEY RESPONSIBILITIES INCLUDE:

• Being actively involved in the day-to-day running of specific productions;
• Negotiating cast, stage management, production and technical staff and other personnel engagements in line with budget and relevant union agreements;
• Assisting with the recruitment of stage management, production and technical personnel;
• Drafting and managing show-related paperwork, including contracts, schedules, contact sheets, HR policies and other materials;
• Communicating and collaborating with the productions’ creative teams, casts, production and technical personnel, and ensuring that all decisions made for productions are carried out in a timely manner, keeping the Directors updated about any significant developments;
• Liaising with marketing and PR teams and attending marketing and press meetings as required;
• Overseeing show-related financial administration, including the management and timely payment of invoices, credit card and petty cash reconciliation;
• Coordinating, collating and filing production-related paperwork;
• Arranging and booking travel, accommodation and per diems for the company and its productions as required;
• Overseeing visas and work permits in connection with international touring productions and foreign personnel involved in UK productions;
• Booking and organising meeting, audition and rehearsal space;
• Liaising with casting directors to coordinate functional, efficient, smooth-running audition rooms;
• Liaising with the company managers to coordinate functional, efficient, smooth-running rehearsal rooms;
• Coordinating opening nights, including guest lists, tickets, parties and gifts, and other events as reasonably required;
• Producing investment financial details and documents;
• Coordinating and compiling accurate production programmes with the Production Assistant;
• Regularly attending productions as required, during rehearsal and in performance in London and on tour in the UK and abroad, including show watches and as a representative of the company;
• Engaging with the development process of specific productions and coordinating readings and workshops in conjunction with the Directors;
• Providing general support for the Directors and production teams as required;
• Ensuring the office is efficiently run and acting as an ambassador for the company, providing a welcoming atmosphere and hospitality for colleagues and visitors;
• Providing general holiday and out of office cover for other members of the company as required;
• Any other duties as reasonably requested.

ESSENTIAL SKILLS AND EXPERIENCE:

• At least three years' relevant experience in a similar role in the commercial theatre industry;
• Knowledge of all relevant union agreements relating to West End and touring theatre;
• Excellent communication skills;
• Experience and confidence in contract negotiation;
• Excellent attention to detail, time management and multitasking;
• Highly skilled in written, numeracy and verbal communication and computer literacy, with advanced skills in Microsoft Word, Outlook and Excel;
• Ability to work under pressure, independently and to multitask;
• A commitment to equality, diversity and inclusion;
• The ability to keep information confidential and deal with sensitive matters discreetly and tactfully;
• A passion for theatre;
• Knowledge of theatre venue contracts, and touring theatre, is desirable but not essential;
• A positive attitude and a desire to work to the highest standards in a fun, fast-paced environment.

ROLE DETAILS

• Full time, initially on a 1 year fixed term basis, subject to possible extension;
• £35,000 - 37,000 per year, dependent on experience;
• 20 days’ holiday per year;
• Hours: 10am to 6.30pm, Monday to Friday, with some work in the evenings, weekends and public holidays;
• London-based company, working in our Covent Garden office.