At a Glance
- Tasks: Support procurement operations by raising purchase orders and maintaining accurate records.
- Company: Join a dynamic team in a collaborative, employee-owned culture.
- Benefits: Enjoy competitive pay, personal development opportunities, and a positive work-life balance.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Make an impact by ensuring smooth supply chains and excellent customer service.
- Qualifications: Previous admin experience, ideally in procurement, with strong organisational skills.
The Procurement Administration Assistant will report to the Lead Buyer and Procurement Manager and will work closely with all departments across the business, as well as external suppliers and service providers.
The Procurement Administration Assistant plays a key role in supporting the smooth and efficient operation of the procurement function. Working collaboratively with internal departments and suppliers, the role is responsible for raising purchase orders, maintaining procurement records, supporting supplier administration, and ensuring purchasing processes are completed accurately and on time. The successful candidate will help ensure continuity of supply by supporting the purchase of goods, materials, and services while considering quality, cost, and delivery requirements.
As part of the Employee Ownership culture, all employees are expected to contribute to the continued success of the business by demonstrating accountability, collaboration, and a commitment to delivering excellent customer service.
Employee Ownership Expectations
- Take responsibility for delivering exceptional customer experiences and contributing to business profitability
- Work collaboratively as part of a team, embracing the Core Values
- Take opportunities for personal development and continuous improvement
- Support a positive work-life balance and provide support to colleagues where needed
- Promote and actively support Employee Ownership and culture
Key Responsibilities
Procurement Administration
- Raise purchase orders for low-value, repeat, and routine purchases
- Process office supply orders and other day-to-day purchasing requirements
- Maintain accurate procurement records, documentation, and filing systems
- Support contract administration and document management activities
- Assist with resolving invoice queries and liaising with suppliers where required
- Ensure procurement systems, databases, and records are kept accurate and up to date
Supplier Administration
- Coordinate supplier onboarding and setup administration
- Manage supplier compliance documentation, records, and forms
- Maintain accurate supplier information and update records as necessary
- Liaise with suppliers regarding administrative queries and documentation requests
Data Entry & Administrative Support
- Carry out accurate data entry across procurement systems and spreadsheets
- Maintain purchasing records and supplier information
- Organise and update procurement files and documentation
- Provide general administrative support to the Procurement team
Team Support
- Provide day-to-day administrative support to the Procurement Manager and Buyers
- Support continuous improvement initiatives to streamline procurement processes
- Help maintain strong communication and collaboration with internal stakeholders
Key Performance Indicators (KPIs)
- Purchase Order accuracy
- Timely processing of purchase orders
- Accuracy and maintenance of procurement records
- Supplier documentation compliance
- Responsiveness to internal and supplier queries
Qualifications & Knowledge
- Previous administration experience, ideally within a procurement or manufacturing environment
- Understanding of purchasing processes within a manufacturing business
- Awareness and understanding of GDPR requirements
- Knowledge of procurement systems and procedures is advantageous
Skills & Experience
- Experience using MRP/ERP systems
- Strong organisational and time management skills
- Excellent attention to detail and accuracy
- Strong communication and interpersonal skills
- Proficient in Microsoft Office, particularly Excel
- Ability to manage multiple tasks and prioritise workload effectively
- Ability to work independently and as part of a team
Personal Attributes & Behaviours
- Customer-focused with a proactive approach
- Demonstrates Core Values and acts as a positive role model
- Collaborative problem solver with a team-oriented mindset
- Uses initiative and works proactively
- Organised, flexible, and adaptable
- Committed to Continuous Professional Development (CPD)
- Strong verbal and written communication skills
- High level of accuracy and attention to detail
- Professional, reliable, and approachable attitude
Procurement Administrator Assistant in Clevedon employer: New Resource Group
As a Procurement Administration Assistant, you will thrive in a dynamic and supportive environment that champions employee ownership and collaboration. Our commitment to personal development and work-life balance ensures that you can grow your skills while contributing to the success of the team. Join us to be part of a culture that values accountability, exceptional customer service, and continuous improvement, all within a vibrant workplace that fosters strong relationships with colleagues and suppliers alike.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator Assistant in Clevedon
✨Tip Number 1
Network like a pro! Reach out to people in the procurement field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Show us you understand their needs and how you can contribute to their success!
✨Tip Number 3
Practice your communication skills. As a Procurement Administration Assistant, you'll need to liaise with suppliers and internal teams, so being clear and confident is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows us you’re serious about joining our team.
We think you need these skills to ace Procurement Administrator Assistant in Clevedon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Procurement Administrator Assistant role. Highlight your relevant experience in procurement or administration, and show us how you can contribute to our team with your skills.
Show Off Your Attention to Detail:Since accuracy is key in this role, give us examples of how you've maintained precise records or managed data in previous jobs. We love candidates who can demonstrate their meticulous nature!
Be Personable and Professional:In your written application, let your personality shine through while keeping it professional. We value strong communication skills, so make sure your writing reflects that you can engage effectively with both internal teams and suppliers.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at New Resource Group
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement processes, especially in a manufacturing context. Familiarise yourself with terms like purchase orders, supplier compliance, and data entry systems. This will show that you’re not just interested in the role but also knowledgeable about it.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or maintained accurate records. Be ready to discuss how you prioritise your workload and ensure accuracy in your work.
✨Demonstrate Team Spirit
The job emphasises collaboration, so think of instances where you worked effectively within a team. Highlight your ability to communicate well with colleagues and suppliers, and how you contributed to a positive work environment. This will resonate well with their Employee Ownership culture.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and customer service orientation. Prepare for scenarios where you might need to resolve an invoice query or manage supplier documentation. Practising these responses will help you feel more confident during the interview.
