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- Tasks: Support the Leasing and Estates team with day-to-day property operations and administration.
- Company: Join New Look, a leading retail brand focused on customer experience.
- Benefits: Gain valuable experience in a dynamic environment with potential for growth.
- Why this job: Be at the heart of property decisions that impact our stores and customers.
- Qualifications: Organised, detail-oriented, and confident communicator with a proactive approach.
- Other info: Perfect for those looking to kickstart their career in retail property.
The predicted salary is between 30000 - 42000 £ per year.
At New Look, our property decisions play a vital role in how our customers experience the brand. We’re looking for an organised and proactive Estates Assistant to join our Leasing and Estates team on a 12-month maternity cover FTC, supporting the day-to-day delivery of our UK property operations during a key period for the estate. This role sits at the heart of the property function, working closely with Retail, Finance, Legal and external advisers to ensure our stores are trading from the right space, in the right locations, at the right cost.
WHAT YOU’LL BE DOING:
- Providing day-to-day administrative and operational support to the Leasing and Estates team
- Managing property inboxes and acting as a key point of contact for landlords, agents and solicitors
- Supporting lease administration, including tracking documentation, signatories and post-completion filing
- Raising and processing purchase orders, invoices and one-off property payments via SAP
- Maintaining accurate trackers covering fees, SDLT, MCC appeals, BID ballots and turnover certificates
- Coordinating property inspections and audits across the estate
- Liaising with Finance, Retail and external advisors to ensure changes to lease terms, rent and costs are accurately communicated
- Supporting cost control by tracking spend and chasing outstanding fees
- Escalating issues appropriately in the absence of senior team members
ABOUT YOU:
- Highly organised with strong attention to detail
- Confident communicator, both written and verbal, with a professional telephone manner
- Comfortable working with multiple stakeholders in a fast-paced environment
- Able to manage competing priorities and work independently using your own initiative
- Proficient in Microsoft Office, particularly spreadsheets and document management systems
- Previous experience in property, legal, estates or a similar administrative role is desirable
- A positive, team-focused approach with a willingness to learn
This is an excellent opportunity to gain exposure to a busy retail property function and play a key role in keeping the estate running smoothly during a period of change.
Estates Assistant (Maternity Cover) in Weymouth employer: New Look
Contact Detail:
New Look Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Assistant (Maternity Cover) in Weymouth
✨Tip Number 1
Network like a pro! Reach out to people in the property and retail sectors on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching New Look and its property operations. Show us that you understand our brand and how your skills as an Estates Assistant can make a difference in our Leasing and Estates team.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team.
We think you need these skills to ace Estates Assistant (Maternity Cover) in Weymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Estates Assistant role. Highlight your organisational skills and any relevant experience in property or administrative roles. We want to see how you can support our Leasing and Estates team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and ability to manage multiple stakeholders, as these are key for us at New Look.
Show Off Your Communication Skills: Since you'll be liaising with landlords, agents, and solicitors, it's important to showcase your written communication skills. Keep your application clear and professional, just like you'd communicate in the role!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any updates from us. Good luck!
How to prepare for a job interview at New Look
✨Know Your Stuff
Before the interview, make sure you understand New Look's property operations and how they impact customer experience. Familiarise yourself with key terms related to leasing and estates, as well as the role's responsibilities. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a fast-paced environment.
✨Communicate Clearly
As a confident communicator, practice articulating your thoughts clearly and professionally. You might be asked to explain complex information, so think about how you can simplify it for different stakeholders. A good tip is to use the STAR method (Situation, Task, Action, Result) when answering behavioural questions.
✨Be Proactive and Positive
Demonstrate your proactive approach by discussing times when you took the initiative to solve a problem or improve a process. Highlight your willingness to learn and adapt, as this aligns with the team-focused attitude they're looking for. A positive mindset can really set you apart!