Merchandising Administration Assistant

We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK. By living our values – we play to win, customer obsessed, we are one and it starts with me – we deliver That New Look Feeling for our customers and each other.

The Role: As a Merchandising Admin Assistant, you’ll play a key role in helping us get the right products in the right places at the right time. This is a great first step into Merchandising, where you’ll build core skills in numbers, analysis and day-to-day trading. You’ll support the team with essential admin and reporting, keeping track of sales, stock levels and key performance data across all our channels and markets. Working closely with Buying, you’ll help ensure our ranges land in the right stores and online at the right moment to maximise sales and profit. It’s a fast-paced role that’s perfect for someone organised, curious, and confident working with numbers. You’ll learn how our products move through the business, develop strong analytical skills and become an important part of the team that keeps everything running smoothly.

WHATS IN IT FOR YOU:

• 40% staff discount plus friends & family discounts throughout the year
• Access to our reward platform for external discount and offers
• Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
• All employees are covered by our life assurance policy from day one
• Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year
• Enhanced maternity, paternity and adoption leave, and shared parental leave. (Eligible after 2 years service)
• Spread the cost of your commute with interest-free season ticket loans
• Do your bit for the environment and save money with our Cycle2Work scheme

What you’ll be doing:

• Achieving department KPI’s in line with strategy and department plan, maximising sales and profit
• Awareness of the Brand Vision
• Managing daily/weekly tasks in line with ways of working
• Preparation for Departmental Meetings
• Taking ownership and finding solutions
• Supporting commitment management through the weekly team updates, reviewing this daily and actioning all amends
• Intake Management
• Management of intake and relationships with Suppliers to ensure products are delivered on time, Quality issues are dealt with in a timely manner, slippage is communicated to all relevant parties and compliance charges are followed through
• Purchase Orders
• Creating, maintaining and managing PO’s, ensuring they are kept up to date and accurate
• Weekly UDA (User Defined Attributes) management ensuring all are kept up to date and are correct
• Completing ratio on orders, ensuring the correct ratio is purchased to optimise sales
• Highlighting opportunities or where risks could arise on markdowns, promotions and/or repricing
• Reporting
• Producing daily sales reports, feeding back to the Team, reviewing sales figures and advising on appropriate actions, such as repeat buying/increasing commitment; extending product further down the chain; and increasing replenishment to the best performing stores
• Distribution
• Maintaining an effective working relationship with the Branch Merchandising Assistant, ensuring they are updated with delivery changes and managing the distribution plan alongside Branch Merchandising to maximise sales and manage risk, along with reporting back to the Team
• An understanding of the New Look Customer
• Basic understanding of our Customer Insight and Market Share

Who you are:

• Relevant education or experience in fashion merchandising (This could include working in fashion related degree, placements, or internships within merchandising.
• Strong numerical and analytical skills
• PC literate – Intermediate / Advanced Excel, Word, Powerpoint, Outlook.
• An understanding of fashion trends and knowledge of the high street
• Accuracy is key

Why New Look? We care about you and the planet and believe fashion should be a force for positive change. We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values. We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals. We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.