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For Companies At a Glance
- Tasks: Help organise and deliver exams, ensuring everything runs smoothly.
- Company: Join New College Swindon, a supportive environment focused on student success.
- Benefits: Enjoy 25 days holiday, pension contributions, gym access, and more perks!
- Why this job: Be the calm in the exam storm and make a real impact on students' success.
- Qualifications: Attention to detail, great communication skills, and proficiency in Microsoft Office required.
- Other info: Full-time role with opportunities for personal development and training.
The predicted salary is between 28000 - 42000 £ per year.
Job Description
Assistant Exams Officer
Location: Queens Drive Campus, Swindon
Salary: £25,086 per annum
Closing Date: 28/09/2025
Love a good checklist? You might be our next Assistant Examinations Officer.
If your idea of a good day involves colour-coded spreadsheets, perfectly aligned paperwork and the satisfaction of knowing everything is exactly where it should be, this role was made for you.
We're looking for an Assistant Exams Officer to help keep out exam operations running like a well-oiled machine. You'll be the go-to person for making sure students are entered correctly, papers are in the right place at the right time and results are delivered without a hitch. In short, you'll be the calm in the exam-season storm.
You will be part of a supportive team that values precision, planning and people. You will play a key role in student success (without having to sit the exams yourself!), and you will enjoy a varied role, responsibility and the satisfaction of knowing you're the reason everything works.
You will:
- Support the organisation and delivery of exams across the academic year
- Help students and staff navigate exam entries, fees and regulations
- Coordinate the practical side of exams – room bookings, seating plans, invigilators and more
- Ensure exam materials are secure, scripts are sent off correctly and results are issued smoothly
- Keep systems updated, records accurate and everyone informed
You will need:
- A sharp eye for detail and a love of organisation
- Great communication skills – you'll be dealing with everyone from students to senior staff
- Confidence with Microsoft Office and a knack for learning new systems
- A calm, can-do attitude (especially when things get busy)
- A commitment to confidentiality, compliance and doing things right the first time
This role is full time (Monday-Friday) working all year.
Benefits
- 25 days holiday entitlement
- 21.7% College pension contribution to LGPS
- Health care cash plan
- Free car parking
- Discounted Hair & Beauty
- On-site gym
- Staff development & training
- Pluxee Retail Discount Scheme, and more!
To Apply
If you feel you are a suitable candidate and would like to work for New College Swindon, please click apply to be redirected to their website to complete your application.
We are an equal opportunities employer and welcome applications from all sectors of the community.
Please note that this vacancy may close before the published closing date if sufficient applications are received so if you are interested, please apply as soon as possible. To apply, you MUST have Right to Work in the UK.
Safeguarding Statement
New College Swindon is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. References will be sought on shortlisted candidates before interview and by agreement.
Assistant Exams Officer employer: New College Swindon
Contact Detail:
New College Swindon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Exams Officer
✨Tip Number 1
Familiarise yourself with the exam processes and regulations in your area. Understanding the ins and outs of exam administration will not only boost your confidence but also show us that you're proactive and serious about the role.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel. Since you'll be dealing with spreadsheets and data management, demonstrating your proficiency in these tools during any discussions or interviews can set you apart from other candidates.
✨Tip Number 3
Network with current or former exams officers if possible. They can provide valuable insights into the role and the challenges you might face, which can help you prepare better for any conversations with us.
✨Tip Number 4
Showcase your organisational skills in practical ways. If you have examples of how you've successfully managed projects or events in the past, be ready to discuss them. This will demonstrate your ability to handle the responsibilities of the Assistant Exams Officer role.
We think you need these skills to ace Assistant Exams Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and attention to detail. Include any relevant experience with exam coordination or administrative roles, and emphasise your proficiency with Microsoft Office.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the job description. Mention your ability to handle busy periods calmly and your commitment to confidentiality and compliance.
Showcase Communication Skills: Since the role involves interacting with students and staff, provide examples in your application of how you've effectively communicated in previous positions. This could be through managing inquiries or coordinating with different teams.
Highlight Relevant Qualifications: If you have any qualifications or training related to administration, education, or project management, make sure to include these in your application. This will demonstrate your preparedness for the responsibilities of the Assistant Exams Officer.
How to prepare for a job interview at New College Swindon
✨Show Your Organisational Skills
Since the role requires a love for organisation and detail, be prepared to discuss your previous experiences where you successfully managed multiple tasks or projects. Bring examples of how you’ve used checklists or spreadsheets to keep things on track.
✨Demonstrate Communication Abilities
You'll be interacting with students and staff alike, so highlight your communication skills. Prepare to share instances where you effectively communicated complex information or resolved misunderstandings in a professional setting.
✨Familiarise Yourself with Exam Processes
Research the typical processes involved in exam organisation and delivery. Being knowledgeable about exam entries, regulations, and the logistical aspects will show your commitment and readiness for the role.
✨Exude Calmness Under Pressure
The interviewers will likely assess how you handle stress, especially during busy periods. Share examples of how you've maintained composure in challenging situations, demonstrating your calm, can-do attitude.