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- Tasks: Support the Executive Director with admin, diary management, and project assistance.
- Company: Join New City College, a leading college group in east London and south-west Essex.
- Benefits: Enjoy flexible hours, on-site gym access, CPD days, and financial perks like interest-free loans.
- Why this job: Be at the heart of strategic initiatives in a dynamic, inclusive environment that values your contributions.
- Qualifications: Organised, detail-oriented, with excellent IT skills and a proactive attitude.
- Other info: This is a fixed-term role covering maternity leave, perfect for gaining valuable experience.
The predicted salary is between 15204 - 16391 £ per year.
Hours: 17.5 hours a week
Contract Term: Fixed Term (1 year, Maternity Cover)
Pay Range: £15,204.50 - £16,391 (pro rata, 0.50 FTE)
The Role:
Are you a dynamic, experienced and capable PA looking for an exciting opportunity for your next step? We are seeking a Personal Assistant to a busy Executive Director with wide-ranging areas of responsibility across communications, marketing and student support services. This role is perfect for someone who thrives in a fast-paced environment and enjoys being at the heart of strategic initiatives. This is an office-based role and you will be required to travel to different New City College campuses when needed.
Who You Are:
You need to be organised and unflappable, confident and proactive. An excellent eye for detail and accuracy is paramount: Perfect spelling and grammar and a good head for figures are a must. You should have superb IT skills including the MS Office suite, OneDrive, etc. You will also need to quickly learn to use internal systems and processes for communication, finance & budgets, HR, data and student enrolments. You will understand why distorted logos and poor-quality clip art are unacceptable. A willingness to work flexibly and to adapt quickly to changing operational needs, to support your manager, your large directorate, and the wider organisation are essential.
Key Responsibilities:
- Administrative Support: Preparing reports, presentations and documents, and managing confidential information with discretion.
- Using college processes and systems: For example budget and other financial administration; HR administration; student enrolments.
- Diary Management: Organising and maintaining the Executive Director's schedule including meetings, appointments, and travel arrangements.
- Personal Support: Email and OneDrive management, ad hoc support depending on what the day brings!
- Communication: Handling correspondence, emails, and phone calls, and acting as a liaison between the Executive Director and internal/external stakeholders. Making sure communications are accurate and up to date.
- Event Support: Assisting in the planning and execution of events and other initiatives.
- Project Support: Supporting various projects and initiatives led by the Executive Director and the wider directorate and college.
What We Offer:
- Pension: New City College provides a career average pension scheme for all staff. Support staff fall under the Local Government Pension Scheme.
- Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube).
- On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks.
- Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Opportunities for career advancement and professional development in a supportive setting.
- Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance programme.
- Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel.
- Technology Access: Office 365 and Adobe Suite available for personal devices.
For further information please contact Human Resources on 020 7510 7712. Email: recruitment@ncclondon.ac.uk.
The closing date given is a guide only. There may be some occasions where we have to close a vacancy once sufficient applications have been received. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
About New City College:
New City College is a sector leading college group with campuses spanning east London and south-west Essex as well as two language schools. When you join NCC, you'll join a forward-thinking, dynamic team, sharing best practice to deliver first class education and skills for the benefit of our students and wider communities.
Our college environment is second to none. We boast industry standard facilities and equipment, expert staff and partnerships with other high-profile organisations which all prepare students for progression to higher education or successful careers. Furthermore we make sure we're a step ahead when it comes to the skills and technology needed for the jobs of tomorrow, so that employers across the region - and nationally - know where to come to update their staff teams' skills and qualifications.
New City College's 7-college merger and our combined skills and expertise places us at the forefront of further education in the UK, spanning sixth form education, adult skills, apprenticeships, ESOL, EFL and SEND. With a turnover of £130m, 20,000 students and 2,000 staff it is one of the strongest and most influential FE organisations in the country.
At New City College we're proud of our inclusive and diverse staff and student community. We are united in our zero tolerance approach to racism and discrimination. As we develop our longer-term vision, we will continue to ensure that we invest in our staff and other resources to provide a distinctive offer and excellent, supportive learning environment which meets the needs of students and employers and prepares local people for their exciting future.
PA to Group Executive Director Communications & Support employer: New City College
Contact Detail:
New City College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Group Executive Director Communications & Support
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role. As a PA, you'll be managing diaries and handling correspondence, so practice your organisational skills by creating mock schedules or managing a small project to showcase your ability to juggle multiple tasks.
✨Tip Number 2
Brush up on your IT skills, especially with MS Office and OneDrive. Consider taking an online course or tutorial to enhance your proficiency, as this will demonstrate your commitment to being tech-savvy and ready for the demands of the role.
✨Tip Number 3
Network with current or former PAs in similar roles. Reach out on LinkedIn or through professional groups to gain insights into their experiences and gather tips on how to excel in a fast-paced environment like New City College.
✨Tip Number 4
Prepare to discuss your adaptability during the interview. Think of examples where you've successfully managed changing priorities or unexpected challenges, as this is crucial for supporting the Executive Director effectively.
We think you need these skills to ace PA to Group Executive Director Communications & Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, particularly in fast-paced environments. Emphasise your organisational skills, attention to detail, and proficiency with IT tools like MS Office and OneDrive.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the organisation. Mention specific examples of how your skills align with the responsibilities outlined in the job description, such as managing schedules or handling confidential information.
Showcase Your Communication Skills: Since the role involves liaising with various stakeholders, demonstrate your strong communication skills in your application. Use clear and concise language, and ensure there are no spelling or grammatical errors.
Highlight Flexibility and Adaptability: The job requires someone who can adapt quickly to changing needs. Include examples in your application that showcase your ability to be flexible and proactive in previous roles, especially in administrative support or project management.
How to prepare for a job interview at New City College
✨Showcase Your Organisational Skills
As a PA, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and keep everything running smoothly.
✨Demonstrate Attention to Detail
Given the importance of accuracy in this role, be ready to discuss how you ensure precision in your work. You might want to bring along samples of reports or documents you've prepared that showcase your attention to detail.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with MS Office and any other software mentioned in the job description. If possible, practice using OneDrive and other internal systems to show your readiness to adapt quickly.
✨Prepare for Scenario-Based Questions
Expect questions about how you'd handle specific situations, such as managing conflicting priorities or dealing with difficult stakeholders. Think through potential scenarios and how you would approach them effectively.
