Position Overview
We are seeking an experienced, friendly, professional Administrative Assistant to support our EMEA General Counsel and Compliance Officer as well as the legal and compliance teams in our growing London office.
The ideal candidate will have prior experience as an Administrative Assistant with excellent secretarial and organisational skills, be a strong team player with exceptional interpersonal and communication abilities, and demonstrate initiative and pro‑activity. They should be diplomatic, discreet, calm under pressure, and able to manage a complex and demanding workload while meeting deadlines and multitasking effectively.
Primary Responsibilities
- Support the General Counsel and Compliance Officer
- Support the Legal and Compliance teams
- Amend legal documents and reports
- Extensive diary management and coordination of meetings and calls in multiple time zones, adapting to changing schedules
- Coordinate travel arrangements, locally and internationally, including visas and itineraries
- Arrange transport, accommodation and restaurants as needed
- Prepare agendas and take minutes in committee meetings (as appropriate)
- Manage and collate reports
- Process expense reimbursements in accordance with company policy
- Handle confidential information and documentation
- Provide telephone cover for the department – taking messages and screening calls where applicable
- Process monthly AMEX bills for team cardholders
- Update contacts in Outlook and sales databases
- Prepare invoices for payment using the Concur system
- Create and periodically update PowerPoint presentations
- Perform printing, photocopying and scanning tasks
- Archive and file documentation/information
- Assist with general management report preparation
- Assist with interview coordination for recruitment within the team
Key Requirements / Qualifications
- Excellent communication and interpersonal skills
- Strong attention to detail
- Experience with Word, particularly amending documents and tracking changes
- Organised and able to follow up on open items
- Good judgement, independent thinker and resourceful
- Calm under pressure, able to prioritise and handle multiple tasks efficiently and effectively
- Knowledge and awareness of corporate culture
- Team player
- Proficient in MS Outlook, PowerPoint, Excel
- Flexible, enthusiastic, professional, driven, discreet and trustworthy
Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.
Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, colour, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact onlineaccommodations@nb.com.
Learn about the Applicant Privacy Notice (https://www.nb.com/en/global/disclosure-privacy-policy).
Administrative Assistant employer: Neuberger
Neuberger Berman is an exceptional employer that fosters a collaborative and inclusive work culture, particularly in the dynamic field of ESG law. With a strong commitment to employee growth, the firm offers opportunities for professional development and the chance to become an expert in a rapidly evolving area of legal practice. Located in EMEA, employees benefit from a global network, working alongside talented colleagues across various jurisdictions, ensuring a rich and rewarding career experience.
