Administrative Coordinator-12 Month Contract in London

About Neuberger: Neuberger was founded in 1939 to deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients.

As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission.

Position Overview: We are seeking an experienced Administrative Coordinator. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative, being pro-active and anticipating the needs of your client base.

Primary Responsibilities:

• Provide administrative support for members of the team
• Schedule internal and external meetings and conference calls; coordinate room bookings, luncheons, etc.
• Anticipate full range of needs for client visits and coordinate internally as appropriate
• Provide phone coverage for entire team as needed
• Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages
• Coordinate travel arrangements, including flight, hotel and ground transportation
• Apply for Visa’s where needed for travellers
• Serve as key liaison for the team with internal groups and support areas across the firm
• Maintain, organize and review calendar entries for team members
• Process business expenses for the team and perform monthly reconciliation of the team’s corporate card statements
• Maintain and manage the log of annual general partner meetings and other industry conferences
• Register team members to conferences and events as applicable and coordinate all associated logistics
• Coordinate print jobs with internal or external printers, as applicable
• Maintain office supplies
• Liaise with IT on video conference set up’s when needed or other matters requiring IT support
• Assist in yearly archiving for the office
• Temporary cover for other team Executive Assistant as necessary

Key Requirements / Qualifications:

• Experience as executive or support assistant or other related relevant experience within the financial services industry
• Ability to perform in fast paced environment
• Ability to effectively work with senior level individuals throughout the firm
• Excellent organizational skills
• High level of attention to detail
• Strong time management skills; ability to prioritize multiple tasks efficiently
• Resourceful and able to handle multiple and changing priorities
• Proactive in following up on details, anticipating issues, and closing loops on all requests
• Must have excellent manners on the phone and in person, and a strong customer service focus in an intense work environment
• Ability to exercise discretion when managing confidential information
• Must be teamwork oriented and also be able to work independently with minimal guidance
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship. Neuberger is an equal opportunity employer.