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- Tasks: Support the Learning and Development Team with administrative tasks and maintain departmental records.
- Company: Join Bedfordshire Fire and Rescue Service, committed to community safety and equal opportunities.
- Benefits: Enjoy flexible working hours and a supportive team environment.
- Why this job: Be part of a vital team, making a real impact while developing your skills.
- Qualifications: GCSEs in English and Maths at Grade 4 or above; experience in administration required.
- Other info: This is a 12-month fixed-term contract with potential for growth.
The predicted salary is between 11975 - 12774 £ per year.
Salary : Starting at £11, 975 per annum rising to £12,774 per annum
Job Ref: EEQ000372
Closing Date: 17.08.25
Hours: 16 per week – flexible working pattern to suit candidate, ideally to include hours worked on Mondays and Fridays
12-Month Fixed-Term Contract
This is an exciting opportunity for a highly experienced administrator to work as part of the Learning and Development Team.
About the role
In this role, you will be developing and maintaining departmentalsystems and records related to Service personnel. You will also provide administrative support to all members of the Learning and Development Team.
Additionally, you will be required to produce data and audit reports on key departmental performance indicators, and support the promotion and examination processes for operational personnel.
You will play a key role in the day-to-day operations of the department. This includes forward planning and scheduling, addressing issues as they arise through face-to-face, telephone, or email communication, ensuring the availability and distribution of necessary resources, and maintaining accurate records at all times.
About you
You will be confident managing competing priorities in a busy environment, handling sensitive and confidential information with discretion.
You will have:
English Language and Mathematics GCSEs at Grade 4 or above or equivalent
In-depth experience of administrative work including the maintenance of electronic and paper records.
Some experience of direct liaison with a wide range of customers, identifying customer requirements and dealing with customers confidently.
In-depth experience of using a Windows based IT system and Microsoft Office including Word, Excel and Outlook.
Some experience in obtaining and collating data to produce accurate reports on key performance indicators to inform various levels of management.
Good organisational skills with the ability to use own initiative, prioritising workload to meet deadlines and the ability to manage a number of tasks simultaneously.
Excellent communication skills, both oral and written with confidence to deal with individuals over the telephone and by e-mail.
This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) (England and Wales) Order 2023. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act.
The appointment will be made subject to satisfactory pre-employment clearances, including an enhanced Disclosure and Barring Service (DBS) clearance at the level required for the role.
Bedfordshire Fire and Rescue Service’s recruitment and selection procedures reflect our commitment to safer recruitment, and to safeguarding and promoting the welfare of Adults, Children and Young People and all staff and volunteers are expected to share this commitment.
Bedfordshire Fire and Rescue Service is an equal opportunities employer that welcomes applications from all sections of the community.
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Administrative Assistant (Development Support) employer: Networking Women in the Fire Service
Contact Detail:
Networking Women in the Fire Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Development Support)
✨Tip Number 1
Familiarise yourself with the specific administrative systems and records management practices used in the Learning and Development sector. This knowledge will help you demonstrate your understanding of the role during any interviews.
✨Tip Number 2
Practice your communication skills, especially in handling sensitive information. You might be asked to provide examples of how you've managed confidential data in previous roles, so think of relevant experiences to share.
✨Tip Number 3
Get comfortable with Microsoft Office, particularly Excel and Word, as these tools are essential for producing reports and maintaining records. Consider taking a quick online course to brush up on any features you're less familiar with.
✨Tip Number 4
Network with current or former employees of the organisation if possible. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
We think you need these skills to ace Administrative Assistant (Development Support)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Administrative Assistant position. Tailor your application to highlight how your skills and experiences align with these.
Highlight Relevant Experience: In your CV and cover letter, emphasise your in-depth experience in administrative work, particularly in maintaining records and using Microsoft Office. Provide specific examples of how you've successfully managed competing priorities in a busy environment.
Showcase Communication Skills: Since excellent communication skills are crucial for this role, make sure to demonstrate your ability to communicate effectively in both written and oral forms. Use clear and concise language in your application materials.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an administrative role.
How to prepare for a job interview at Networking Women in the Fire Service
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully prioritised workloads and met deadlines, showcasing your organisational prowess.
✨Familiarise Yourself with Key Software
Since the role requires in-depth experience with Microsoft Office, especially Word, Excel, and Outlook, make sure you're comfortable using these tools. Consider brushing up on any specific functions or features that could be relevant to the job, such as creating reports or managing data.
✨Prepare for Customer Interaction Scenarios
You'll likely interact with a variety of customers in this role. Think about past experiences where you effectively identified customer needs and resolved issues. Be ready to discuss these scenarios during the interview to demonstrate your confidence and communication skills.
✨Understand the Importance of Confidentiality
Given the nature of the role, handling sensitive information is crucial. Be prepared to discuss how you've managed confidential data in previous positions and your understanding of why discretion is vital in administrative roles.
