At a Glance
- Tasks: Manage and improve the company's Management System while ensuring compliance and document accuracy.
- Company: Join Network Plus, a leading provider of essential utility and infrastructure services in the UK.
- Benefits: Competitive salary, full benefits package, and a commitment to diversity and inclusion.
- Other info: Dynamic work environment with opportunities for growth and collaboration across departments.
- Why this job: Be a key player in enhancing safety and quality across various sectors while developing your skills.
- Qualifications: Experience in document management, understanding of ISO9001, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
The Management System Coordinator is a key member of the Group HSEQ Support function, responsible for ensuring the integrity, accessibility, and continual improvement of the company’s Management System. This role builds on existing document control experience and expands into system development, compliance support, and cross‑functional collaboration. Acting as the central point of contact for management system and document queries, the Management System Coordinator ensures that all controlled information is accurate, up‑to‑date, compliant, and aligned with business needs. The role also supports the HSEQ Team in delivering improvements, communications, audit readiness, and reporting.
Key Responsibilities
- Document & Information Management
- Maintain and manage all controlled documents, including policies, procedures, forms, templates, and guidance materials in the integrated management system.
- Ensure robust version control, including classification, indexing, traceability, and timely updates.
- Oversee the full document lifecycle from creation and review through to approval, publication, distribution, and archiving.
- Support the creation, formatting, and improvement of documents as directed by the HSEQ Team.
- Compliance, Quality & Audit Support
- Verify that documents comply with internal standards, corporate formatting, and ISO 9001 requirements.
- Support internal and external audits, and certifications by preparing document sets, retrieving evidence, and ensuring audit readiness.
- Generate periodic compliance reports, including Management System performance, HSEQ Communications, and audit findings.
- Support the compilation of weekly and monthly reports.
- System Administration & Continuous Improvement
- Administer the electronic document management systems (MOD+, SharePoint), ensuring accurate data organisation.
- Identify opportunities to improve document workflows, system usability, and information structure.
- Contribute to the ongoing development and enhancement of the Management System, including process standardisation and alignment with best practice.
- Provide insights that help the HSEQ Team identify gaps, risks, and opportunities for improvement.
- Communication & Collaboration
- Coordinate document review cycles, approvals, and cross‑departmental collaboration.
- Issue HSEQ Communications in line with agreed processes and ensure attendance/acknowledgement is tracked.
- Provide guidance and support to employees on document management procedures, retention policies, and system use.
- Act as a trusted Coordinator to colleagues, helping them navigate the Management System effectively.
Experience and Qualifications
- Proven experience in document management and high-accuracy record keeping.
- Experience managing large volumes of documentation in a structured environment.
- Understanding of ISO9001 and the structure of integrated management systems.
- Experience with SharePoint document management platforms.
- Proficient using Microsoft office packages including Word, Excel and PowerPoint.
- Experience supporting audits or certification processes (desirable).
Requirements/Behaviours
- Develop & maintain good working relationships with colleagues and third party contacts.
- Record keeping – demonstrate records of work undertaken and completed as well as work in progress.
- Document presentation – demonstrate the ability to create documentation and communications in the Corporate format.
- Self-organisation and prioritising – demonstrate the ability to organise their work in such a way that tasks are completed accurately and on time.
- Use of work tools – demonstrate competence using all work tools, e.g. computers, photocopiers etc.
- Initiative and confidence – demonstrate a willingness to contribute new ideas to improve things.
- Able to work under pressure and meet deadlines.
Salary and Benefits
We offer a competitive salary based on experience along with a full benefits package.
Network Plus is proud to be an Equal Opportunity Employer. We celebrate diversity and do not discriminate based on race, religion, colour, nationality, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. We are Armed Forces-friendly. We welcome applications from ex-Armed Forces personnel, reservists, armed forces veterans, cadet instructors and military spouses/partners.
We understand that privacy and the security of your personal information is extremely important. By applying for this role, you agree to the terms of our privacy policy.
About Network Plus
Network Plus is an award-winning business delivering essential utility and infrastructure services for the UK’s major providers of gas, power, telecoms, transport, water, and wastewater. We value the variety of experience, perspective, and other points of difference our workforce, clients, and supply chain offer. We are actively working with colleagues across the Network Plus Group to develop an inclusive environment – we want all our employees to feel valued and included to enable everyone to thrive at work and understand the value of their contribution matters no matter their background, identity, or circumstances.
HSEQ Management System Coordinator in Manchester employer: Network Plus
Network Plus is an exceptional employer that prioritises employee growth and inclusivity, offering a dynamic work culture where every voice is valued. As a Management System Coordinator, you will benefit from a competitive salary and comprehensive benefits package while contributing to vital infrastructure services in the UK. The company fosters continuous improvement and collaboration, ensuring that you have the opportunity to develop your skills and advance your career in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land HSEQ Management System Coordinator in Manchester
✨Tip Number 1
Network with people in the industry! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to document management and compliance. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 3
Showcase your skills during the interview! Bring examples of documents you've managed or improved. This will demonstrate your experience and how you can add value to the HSEQ team.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re a perfect fit!
We think you need these skills to ace HSEQ Management System Coordinator in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in document management and compliance. We want to see how your skills align with the key responsibilities of the HSEQ Management System Coordinator role.
Showcase Your Experience:Don’t just list your previous jobs; give us examples of how you've managed large volumes of documentation or supported audits. We love seeing real-life applications of your skills, so be specific!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your achievements and how they relate to the role. Avoid jargon unless it's relevant!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Network Plus
✨Know Your Documents Inside Out
As a Management System Coordinator, you'll be dealing with a lot of documentation. Make sure you’re familiar with the types of documents the company uses, their formats, and how they’re managed. Brush up on ISO 9001 standards too, as this will show your understanding of compliance and quality.
✨Showcase Your Organisational Skills
During the interview, highlight your ability to manage large volumes of documentation. Share specific examples of how you've maintained version control and ensured document accuracy in previous roles. This will demonstrate your attention to detail and organisational prowess.
✨Prepare for Compliance Questions
Expect questions about compliance and audit support. Be ready to discuss your experience with internal and external audits, and how you’ve prepared document sets in the past. This will help the interviewers see that you can handle the responsibilities of the role effectively.
✨Emphasise Collaboration and Communication
Since this role involves cross-departmental collaboration, be prepared to talk about how you’ve worked with different teams in the past. Share examples of how you’ve coordinated document reviews or communicated important updates, showcasing your ability to build good working relationships.
