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- Tasks: Coordinate high-profile events across Europe, ensuring flawless execution and exceptional client experiences.
- Company: Join NetJets, a leader in private aviation, known for luxury and outstanding service.
- Benefits: Enjoy travel opportunities, a dynamic work environment, and the chance to create unforgettable experiences.
- Why this job: Be part of a vibrant team that values creativity and excellence in event management.
- Qualifications: 3+ years in luxury events, strong communication skills, and a flair for organisation required.
- Other info: 30% travel across Europe; ideal for those passionate about high-end event coordination.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Events Specialist (NJE) role at NetJets
Join to apply for the Events Specialist (NJE) role at NetJets
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The Events Specialist supports the execution of multiple Owner and Prospect for UHNWI client events throughout Europe. The Events Specialist will support the department with providing exceptional, money-can’t-buy experiences for existing clients to strengthen relationships and encourage loyalty, always with the NetJets brand front of mind. This will be achieved by pro-actively maintaining and supporting systems; managing invitation guest lists; managing assigned events; providing support on larger events and assist in all other areas of event organisation ensuring that the department runs smoothly and effectively while also executing flawless events, on-brand, on-time and within budget.
This position requires 30% travel to events European-wide.
Tasks And Responsibilities
- Assists in the planning of the largest, most high profile planned events with a constant focus on budget parameters;
- Support Events Leads with the management of larger, high-profile Owner events;
- Manage allocated headline events, smaller partner events and statics to include pre-event and on-site briefings, and all coordination with suppliers and Sales team before the event and on-site;
- Ensures on-site flawless execution supporting pre-event communications, guest arrival process, onsite event management, onsite print, Owner gifts, post-event communication, etc;
- Wrap up of events, including post event reporting and analysis;
- Preparation of all relevant event documentation
- Working with relevant teams across the business to support flawless execution of events;
- Produce clear project plans and event budgets for each event and coordinate with all areas of Marketing and Communications;
- Prepares and ensures contracts are put in place for each event and signed and returned by clients;
- Oversight of respective event budgets related to the project;
- Contribute to all aspects of event management from location selection to catering etc;
- Execute events efficiently and with an eye for detail and continuous improvement;
- Ensure that all aspects of the event are managed in line with NetJets branding;
- Manages Owner communication inbox for events in progress. This is key to the success of the event and allows the team to identify unique opportunities to enhance the Owner experience;
- Demonstrate excellent response skills at all times;
- Ensure all client interaction is first class and beyond expectation;
- This includes but not limited to, raising POs for events and submitting invoices in a timely manner and ensuring invoice tracker is up to date;
- Managing team travel and shipments to events;
- Contracts and AFEs;
- Ensuring pre-event to communicate to the Sales team on which Owners/Prospects are attending and post-event on who attended to give accurate figures for analytics;
- Facilitate solutions regarding any issues that affected an event;
- Problem-solving quickly, efficiently and accurately to provide the best outcome;
- Liaising with the Events Leads to come to the best solution;
- Quick thinking and proactive approach to ensure our customers receive the best results at the events;
- Help in the execution of overall company and event goals and objectives of the Events and Marketing team;
- Follows and executes yearly event goals and objectives set out by the Senior Events and Partnerships Manager;
- Maintaining a can-do attitude with the goal to always improve and adapt to change;
- Contributing to the overall success of the company through the Events programme, for example, providing the Sales Team with a platform to sell to their clients and prospective clients;
- Tracking all flight revenue and new deals input through the events programme;
- Consistently striving for better results and improved systems/processes;
- Research into new projects that could suit the NetJets events programme.
Education
Bachelor\’s in Events Management or related field
Certifications and Licenses
Years Of Experience
2-4 years of experience
Core Competencies
Service-Oriented
Strives For Positive Results
Knowledge, Skills, Abilities and Other (KSAOs)
- Minimum 3 years’ experience in the luxury events industry;
- Fluent in English, both written and verbal;
- Outstanding written and verbal communication skills;
- Excellent presentation;
- Strong vendor relationships;
- Excellent Microsoft Office skills, including Excel, PowerPoint, Word and Outlook;
- Highly organised with excellent planning skills and ability to prioritise tasks;
- Creative thinker, able to keep calm in a busy environment;
- Will have worked end to end on projects, from concept to production and delivery to final reconciliation post event;
Preferred
- Post Grad in Events Management;
- Knowledge of one or more European languages (French, German, Italian preferred);
- Experience with Salesforce;
- Experience of dealing with VVIP/High Net Worth Individuals
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Job function
Marketing
-
Industries
Airlines and Aviation
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Events Coordinator (NJE) employer: NetJets
Contact Detail:
NetJets Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator (NJE)
✨Tip Number 1
Network within the luxury events industry. Attend industry events, join relevant online forums, and connect with professionals on LinkedIn. Building relationships with people in the field can lead to insider information about job openings and recommendations.
✨Tip Number 2
Familiarise yourself with the NetJets brand and its values. Understanding their approach to client experiences will help you align your skills and ideas with what they are looking for in an Events Coordinator.
✨Tip Number 3
Showcase your problem-solving skills during interviews. Prepare examples of how you've handled challenges in past events, especially in high-pressure situations, as this role requires quick thinking and adaptability.
✨Tip Number 4
Research recent events organised by NetJets or similar companies. Being knowledgeable about their past events can give you a competitive edge and allow you to discuss how you could contribute to future projects.
We think you need these skills to ace Events Coordinator (NJE)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the luxury events industry. Focus on your roles in planning and executing high-profile events, showcasing your ability to manage budgets and vendor relationships.
Craft a Compelling Cover Letter: In your cover letter, emphasise your passion for creating exceptional experiences and your understanding of the NetJets brand. Mention specific examples of past events you've managed that align with the responsibilities outlined in the job description.
Showcase Communication Skills: Since outstanding written and verbal communication skills are essential, ensure your application is free from errors and clearly articulates your thoughts. Use professional language and structure your application logically.
Highlight Problem-Solving Abilities: Include examples in your application that demonstrate your quick thinking and proactive approach to problem-solving during events. This will show your potential employer that you can handle challenges effectively.
How to prepare for a job interview at NetJets
✨Showcase Your Event Management Experience
Be prepared to discuss your previous experience in the luxury events industry. Highlight specific events you've managed, focusing on your role in planning, execution, and post-event analysis. This will demonstrate your capability to handle high-profile events.
✨Demonstrate Strong Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated with clients and vendors in past roles, showcasing your outstanding written and verbal skills.
✨Emphasise Your Problem-Solving Abilities
Think of instances where you've faced challenges during an event and how you resolved them. Being able to quickly identify issues and provide solutions is crucial for this role, so be ready to share these experiences.
✨Research the Company and Its Brand
Familiarise yourself with NetJets' brand values and the type of experiences they offer. Understanding their target audience and how to create 'money-can’t-buy' experiences will show your commitment and alignment with their goals.