Facility Coordinator

b Overview /b p In this role you will ensure safe, efficient workplace operations and service-focused support for a busy IT services environment. You’ll collaborate with the Facility Manager and cross-functional teams to manage day-to-day facilities, compliance, and supplier activities, driving consistent colleague and client experiences. You will tackle operational, supplier, and budget-related issues with a practical, proactive approach. This is a hands-on role with meaningful impact on workplace safety, cost control, and service quality. /p b Pay / Benefits /b ul li 25 days holidays /li li Private Medical Health care via Vitality /li li Pension contribution /li li Life Assurance /li li Professional certifications supported /li li retail discounts on lifestyle services /li /ul b Responsibilities /b ul li Coordinate day-to-day workplace operations and resolve issues promptly /li li Manage planned and reactive maintenance and follow-up actions /li li Coordinate with landlords, managing agents, contractors and suppliers on operational matters /li li Support onboarding and office events with internal stakeholders /li li Apply Group Facility Management standards and reporting /li li Coordinate contractors and suppliers to meet SLAs and KPIs /li li Monitor service issues and escalate significant matters to the Facility Manager /li li Handle purchase orders, invoice processing and expenditure tracking /li li Support budget follow-up and identify opportunities for value improvement /li li Coordinate health, safety activities including inductions, permits to work, inspections, risk assessments and RAMS /li li Maintain contractor documentation and compliance records for governance and audits /li li Provide regular reporting on supplier performance, compliance, HSE and expenditure /li li Prepare clear communications related to operations, maintenance and HSE /li li Build relationships across Facility Management, HR, IT, Finance, Procurement and other functions /li /ul b Key requirements /b ul li Experience in Facilities Management or Workplace Operations /li li Strong organisational and prioritisation skills /li li Experience coordinating contractors and suppliers /li li Excellent communication and stakeholder management /li li Proactive, solution-oriented approach to day-to-day issues /li li Experience with purchase orders, invoice processing and expenditure tracking /li li Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) /li li English fluency; local language as required by location /li /ul ul li service-minded /li li structured /li li proactive /li li purchase orders and invoicing /li li expenditure tracking /li li operational reporting /li /ul