Executive Assistant

At NAVEX, we’re transforming the world—making it safer, more ethical, and ensuring every voice is heard. Our high-performance culture is driven by our values. We move with speed, passion and purpose—as one team. We are bold in our ideas, accountable in our actions, and committed to doing the right things right.

We are seeking a proactive, highly organised, and experienced Executive Assistant to support multiple senior executives within our EMEA leadership team. This is a fast‑paced environment and highly visible role requiring exceptional judgment, discretion and organisational skills. The successful candidate will act as a trusted partner to their executives, managing complex priorities, coordinating across international teams, and ensuring the smooth running of day‑to‑day business operations. You will be comfortable navigating ambiguity, anticipating needs, and building strong relationships with stakeholders at all levels of the organisation. You’ll thrive in this hybrid role surrounded by an engaged, collaborative team deeply committed to your success.

What you’ll get:

• Meaningful Purpose: Your work helps organisations operate with integrity and protect their people—at a scale few companies can match.
• High-Performance Environment: We move with urgency, set ambitious goals, and expect excellence. You’ll be trusted with real ownership and supported to do the best work of your career.
• Candid, Supportive Culture: We communicate openly, challenge ideas—not people—and value teammates who embrace bold thinking and continuous improvement.
• Growth That Matters: You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth.
• Rewards for Results: We provide clear, competitive compensation designed to recognize measurable outcomes and real impact.

What you’ll do:

• Provide high‑level executive support to multiple executives, managing competing priorities in a dynamic, global environment.
• Efficiently manage complex and frequently changing diaries, schedule meetings, and coordinate events, ensuring effective prioritisation.
• Coordinate travel arrangements, including flights, accommodations, ground transportation and detailed itineraries.
• Serve as the first point of contact for internal and external stakeholders, maintaining professional and effective communications on behalf of executives.
• Prepare, edit and proofread presentations, reports, correspondence and meeting documentation, ensuring timely delivery of materials.
• Coordinate logistics for meetings, including setting up conference calls, video conferencing, catering, and managing venue arrangements.
• Gather information, prepare briefing packs and ensure leaders are well prepared for meetings and business reviews.
• Track actions, deadlines and deliverables across multiple initiatives, driving accountability and follow‑through.
• Handle highly sensitive and confidential information with the utmost discretion and professionalism, ensuring executives are well‑prepared for strategic decision‑making.
• Anticipate challenges, identify solutions and proactively manage issues before they impact business operations.

What you’ll bring:

• 5+ years’ experience as an Executive Assistant supporting multiple executives or senior leaders in a fast‑paced or corporate environment.
• Exceptional organisational, planning and time‑management skills, with strong attention to detail.
• Excellent verbal and written communication skills, including the ability to communicate confidently with stakeholders at all levels.
• Demonstrated ability to exercise sound judgement and maintain confidentiality in handling sensitive information.
• Proficiency with MS Office and collaboration tools (e.g. Teams).
• A proactive, solutions‑oriented mindset with the ability to anticipate needs and work independently.
• Adaptability and resilience in a changing environment with shifting priorities.
• Excellent relationship building skills, with the ability to interact with stakeholders at all levels.
• Culture Agility: Comfort working in a fast‑paced, candid environment that values innovation, healthy debate, and follow‑through.
• AI Readiness: Curiosity and willingness to use AI and emerging technologies to elevate your work and deliver smarter outcomes.

Our side of the deal:

We’ll be clear, we’ll move fast, and we’ll invest in your success. You deserve to be supported, challenged, and rewarded for the impact you make—and we commit to doing that every step of the way. The starting pay for this role is 60,000 GBP. Discover how you can grow, lead, and make an impact by visiting our career page to learn more. NAVEX is an equal opportunity employer committed to including individuals of all backgrounds, including those with disabilities and veteran status.