The Role
Programme Coordination
- Work closely with Programme Managers and Assistant Programme Managers to enable smooth day-to-day programme execution.
- Monitoring of milestones, evaluation and finance to keep check of project budgets and deadlines. Flagging action points to the Programme Manager when necessary.
- Develop, maintain and revise (as necessary) administrative systems that will underpin the delivery of the prizes.
- Carry out procurement activities end-to-end, including development of contracts, legal documents and updates to the Salesforce system
- Development of key documents relating to the delivery of the prizes.
- Support internal and external meetings, including coordinating meeting times and spaces, and writing minutes.
Stakeholder Management
- Work with internal and external stakeholders to ensure effective delivery of the prizes.
- Innovator liaison management and supporting other external stakeholder relationships including clients.
- Stakeholder landscape mapping and upkeep of stakeholder databases
- Manage the prize inbox and liaise with finalist teams
Communications & Event support
- Support communications activities of various challenge prizes, for example, managing monthly newsletters, social media and updating websites.
- Help create opportunities for public engagement activities.
- Help to create events, workshops, and deliver them to a high standard.
General
- Work with diverse Nesta departments, including financial, legal, and communications.
- Take on ad-hoc projects and tasks to support the team as necessary.
- Occasional international travel and out-of-hours work.
The Person
Strong programme and client coordination
- Solid organisation, prioritisation and time management skills with the ability to coordinate multiple projects simultaneously.
- Initiative and drive, proactively identifying tasks that need to be actioned to enable effective delivery of the programme.
- Ability to coordinate and control aspects of large projects, along with general office support/administrative capacity.
- Experience of using project management software such as Asana, or a willingness to learn.
- Experience of working to tight deadlines, delivering high-quality outputs across multiple projects and tasks.
- Good attention to detail and high standards of accuracy.
- Experience of organising and running events.
Strong communication skills
- Strong written skills - e.g. professional written communication with external stakeholders, drafting marketing materials.
- Strong verbal skills - e.g. able to ask questions and seek clarification when required, confident in speaking to a range of stakeholders.
- Strong interpersonal skills with the ability to work effectively with a wide range of high-profile partners, clients, team members and stakeholders.
Excellent computer skills
- Ability to use project management platforms, databases and programmes (Asana, Salesforce, Microsoft Word, PowerPoint & Excel and/or Google Docs, Slides and Sheets) to support the successful delivery of a prize
- Ability to spot gaps where there might be potential tech solutions to drive efficiencies.
What we offer
Hours
37.5 hours per week
Salary
£29,300 - £42,500 (offers are expected to be made towards the bottom of the band)
Location
Hybrid with 2 days per week in our London Blackfriars office
Term
Permanent
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Programme Coordinator - Challenge Works in City of London employer: Nesta
Nesta is an exceptional employer that fosters a dynamic and inclusive work culture, perfect for those passionate about driving innovation in the UK startup ecosystem. With a strong emphasis on employee growth, you will have access to unique opportunities for professional development while working in the vibrant city of London, where collaboration and creativity thrive. Join us to make a meaningful impact and be part of a community dedicated to shaping the future.
