Site Administrator / Document Controller
Location: Grimsby, UK
Contract: 12 Months
Hours: 37 Hours per Week
Sector: Offshore Wind
Our client, a major offshore wind farm developer, is seeking a Site Administrator / Document Controller to join their Operations & Maintenance facility in Grimsby on a 12-month contract basis.
This position offers a varied role with approximately 75% site administration responsibilities and 25% document control duties, supporting a busy offshore wind operations team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office while maintaining high standards of document management and project compliance.
Key Responsibilities Site Administration (75%)
Provide general administrative and secretarial support to the site team
Arrange travel, accommodation, meeting rooms and team events
Welcome visitors and manage incoming calls and enquiries
Coordinate communication across internal departments and stakeholders
Handle incoming and outgoing correspondence
Maintain office filing systems and records
Raise and track purchase orders and support team requisitioning activities
Coordinate meetings, prepare agendas and record meeting minutes
Organise team workshops, conferences and events
Support training coordination activities for approximately 48 personnel
Undertake additional ad hoc administrative duties as requiredDocument Control (25%)
Support the document management function within the Operations & Maintenance team
Assist managers and project teams with document workflow processes and requirements
Ensure accurate traceability and control of project documentation throughout the document lifecycle
Maintain compliance with established document control procedures and standards
Ensure documentation is accurately stored, maintained and easily retrievable
Monitor incoming drawings and documents, distributing them in accordance with document distribution requirements
Perform document management verification activities with contractors and suppliers
Provide support, guidance and training to project personnel on document management systems and processes
Support project close-out documentation activities and reporting requirementsRequirements
Significant experience within a Document Controller, Site Administrator, Project Administrator or similar role
Experience supporting large, multidisciplinary engineering, construction, infrastructure...
Site Administrator & Document Controller in Lincoln employer: NES Group Ltd
At NES Fircroft, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. Our commitment to employee growth is evident through structured training and mentorship programmes, alongside flexible working arrangements that promote a healthy work-life balance. With exciting travel opportunities and a global network of over 45 offices, we empower our team to thrive in their careers while making meaningful connections in the recruitment industry.
