Location: Helsinki, Finland Contract: Permanent Rotation: 3 Weeks On / 1 Week Off (3/1 Rotation) Employer: Leading Irish Electrical Engineering Contractor Start Date: ASAP / Negotiable Salary: €50,000 - €60,000 + Flights, Accommodation & Rotation Package The Opportunity We are currently recruiting for an experienced Document Controller to join a leading international electrical engineering contractor, supporting a major hyperscale data centre construction project in Helsinki, Finland. This is a permanent opportunity for a highly organised and detail-oriented professional with experience managing project documentation within large-scale construction, engineering, pharmaceutical, industrial or mission-critical environments. The successful candidate will be responsible for the control, distribution and management of all project documentation, ensuring records are accurately maintained, tracked and issued in accordance with project procedures and client requirements. The position operates on a 3 weeks on / 1 week off rotation, offering the opportunity to work on one of Europe's most significant data centre developments while maintaining a structured rotational schedule. Key Responsibilities Document Control & Management Manage all project documentation in accordance with company and client procedures. Maintain document registers, tracking logs and document control systems. Ensure all drawings, specifications, reports and technical documents are issued, received and archived correctly. Control document numbering, revision management and approval workflows. Process incoming and outgoing project correspondence. Distribute project documentation to internal teams, subcontractors and clients. Project Support Support project teams with document management requirements throughout the project lifecycle. Ensure all project records are maintained and readily accessible. Assist with the preparation and submission of project reports and documentation packages. Coordinate document submissions for client review and approval. Support project close-out activities and final handover documentation. Quality & Compliance Ensure all documentation complies with project quality standards and procedures. Monitor document status to ensure timely reviews and approvals. Maintain accurate audit trails and revision histories. Assist QA/QC teams with quality documentation and compliance records. Support internal and external audits as required. Stakeholder Coordination Liaise with Project Managers, Engineers, Commercial Teams and Client Representatives. Coordinate documentation requirements with subcontractors and suppliers. Respond to document requests and support project teams with information management. Attend project meetings where document control input is required. Systems & Reporting Manage electronic document management systems (EDMS). Produce regular reports on document status, approvals and outstanding actions. Monitor workflows and identify potential bottlenecks in the document approval process. Ensure project documentation is organised and maintained throughout all project phases. Requirements Minimum 3 years' experience as a Document Controller within construction, engineering or infrastructure environments. Previous experience supporting data centre, pharmaceutical, industrial or mission-critical projects is desirable. Strong knowledge of document control procedures and best practices. Experience using Electronic Document Management Systems (EDMS). Excellent administrative and organisational skills. Strong attention to detail and accuracy. Ability to manage multiple priorities within a fast-paced project environment. Proficient in Microsoft Office Suite. Excellent communication skills. Fluent English. Desirable Experience Previous experience working on large-scale data centre projects. Experience using systems such as Autodesk Construction Cloud (ACC), Procore, Aconex, Asite, BIM360 or Viewpoint. Familiarity with QA/QC and commissioning documentation. Understanding of engineering and construction drawings. Experience working for international contractors on European projects. Key Competencies Document Management Organisation & Planning Attention to Detail Communication Skills Time Management Information Management Problem Solving Quality Compliance Stakeholder Coordination Administrative Excellence What's On Offer Permanent position with a leading Irish engineering contractor. Competitive salary and rotation package. 3 Weeks On / 1 Week Off rotational schedule. Flights, accommodation and travel provided. Opportunity to work on a landmark hyperscale data centre project. Long-term career progression within a rapidly growing international business. Exposure to some of Europe's most complex mission-critical construction projects. Ideal Background Candidates may currently be working as: Document Controller Senior Document Controller Project Administrator Information Manager Technical Administrator Engineering Document Controller Quality Document Controller Project CoordinatorInterested? If you have experience managing busbar installation packages within data centre or large-scale electrical construction projects, we'd be keen to hear from you. Apply today to discuss the opportunity in more detail. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients
Document Controller in Helsinki employer: NES Group Ltd
At NES Fircroft, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. Our commitment to employee growth is evident through structured training and mentorship programmes, alongside flexible working arrangements that promote a healthy work-life balance. With exciting travel opportunities and a global network of over 45 offices, we empower our team to thrive in their careers while making meaningful connections in the recruitment industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Helsinki
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like NES Group Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at NES Group Ltd.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at NES Group Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
