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- Tasks: Support executives with scheduling, meetings, and project coordination in a fast-paced environment.
- Company: Join a dynamic team that values organisation and communication.
- Benefits: Competitive salary, professional growth, and a collaborative work culture.
- Other info: Opportunity to work closely with C-Level executives and enhance your career.
- Why this job: Be the backbone of the executive team and make a real impact.
- Qualifications: 5+ years admin experience, strong organisational skills, and excellent communication.
The predicted salary is between 45000 - 55000 £ per year.
Our client is seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to their executive team, with additional responsibilities as the Company Secretary Assistance. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Responsibilities
- Manage executive calendars, including scheduling, organizing & preparing for meetings, appointments, and travel arrangements.
- Attend assigned meetings as note taker and follow up agreed actions as appropriate.
- Prepare and organize documents, presentations, and reports for executive meetings.
- Act as the primary point of contact for internal and external stakeholders, including screening calls and emails.
- Coordinate and prioritize incoming requests and ensure timely responses.
- Assist with project coordination and follow‑up on action items as needed.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executive team and proactively address them.
- Assist with ad‑hoc tasks and projects as assigned.
- Perform Company Secretary duties, including maintaining statutory registers, preparing and filing statutory documents, and ensuring compliance with relevant regulations.
- Organize board and committee meetings, including drafting agendas, taking minutes, and facilitating resolutions.
- Assist in the preparation of annual reports, proxy statements, and other corporate governance documents.
- Liaise with internal and external legal counsel and regulatory authorities as necessary.
- Stay updated on relevant laws and regulations affecting the company's operations and governance practices.
Qualifications
- 5+ years administration experience supporting C‑Level Executives.
- Experience or knowledge of Company Secretary duties and corporate governance practices.
- Strong organisational skills and ability to prioritise multiple tasks.
- Significant experience in using Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and working knowledge of SAP would be desirable.
- Highly organised, with excellent attention to detail, practical and solution‑oriented, and able to work effectively both independently and as part of a team.
- Confident in dealing with clients and employees at all levels.
- Excellent communication (written and verbal) and interpersonal skills.
- Professional manner both in person and on the telephone.
- A solutions‑orientated approach to situations.
- Energetic, personable and a team player.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Very strong interpersonal skills and the ability to build relationships with key members of the team.
- Ability to maintain the confidentiality of information related to the company and its employees.
- Familiarity with travel booking and expense management systems.
Executive Assistant employer: NES Group Ltd
Contact Detail:
NES Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Understand their values and recent projects so you can tailor your responses and show how you can support their goals effectively.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and professional. Consider doing mock interviews with friends or using online resources to refine your pitch.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance to stand out from the crowd.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-Level executives and any relevant Company Secretary duties. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and explain why you're the perfect fit for our dynamic team. Don’t forget to mention your organisational prowess and attention to detail!
Showcase Your Skills: In your application, be sure to highlight your proficiency in Microsoft Office and any experience with travel booking or expense management systems. We love seeing candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at NES Group Ltd
✨Know Your Executive Team
Before the interview, take some time to research the executives you'll be supporting. Understand their roles, backgrounds, and any recent news about them or the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to prioritise and stay organised under pressure.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll handle confidential information. Be ready to share examples of how you've maintained confidentiality in previous roles. This will reassure the interviewers that you can be trusted with sensitive matters.
✨Prepare for Company Secretary Questions
Since the role includes Company Secretary duties, brush up on corporate governance practices and relevant laws. Be ready to discuss your experience or knowledge in this area, as it shows you're well-rounded and prepared for all aspects of the job.