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- Tasks: Support executives with scheduling, meetings, and project coordination in a fast-paced environment.
- Company: Join a dynamic team that values organisation and communication.
- Benefits: Competitive salary, professional development, and a collaborative work culture.
- Other info: Opportunity to grow in a vibrant and supportive workplace.
- Why this job: Be the backbone of the executive team and make a real impact.
- Qualifications: 5+ years admin experience and strong organisational skills required.
The predicted salary is between 45000 - 55000 £ per year.
Our client is seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to their executive team, with additional responsibilities as the Company Secretary Assistance. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Responsibilities:
- Manage executive calendars, including scheduling, organizing & preparing for meetings, appointments, and travel arrangements.
- Attend assigned meetings as note taker and follow up agreed actions as appropriate.
- Prepare and organize documents, presentations, and reports for executive meetings.
- Act as the primary point of contact for internal and external stakeholders, including screening calls and emails.
- Coordinate and prioritize incoming requests and ensure timely responses.
- Assist with project coordination and follow‑up on action items as needed.
- Handle confidential information with discretion and professionalism.
- Anticipate the needs of the executive team and proactively address them.
- Assist with ad‑hoc tasks and projects as assigned.
- Perform Company Secretary duties, including maintaining statutory registers, preparing and filing statutory documents, and ensuring compliance with relevant regulations.
- Organize board and committee meetings, including drafting agendas, taking minutes, and facilitating resolutions.
- Assist in the preparation of annual reports, proxy statements, and other corporate governance documents.
- Liaise with internal and external legal counsel and regulatory authorities as necessary.
- Stay updated on relevant laws and regulations affecting the company's operations and governance practices.
Qualifications:
- 5+ years administration experience supporting C‑Level Executives.
- Experience or knowledge of Company Secretary duties and corporate governance practices.
- Strong organisational skills and ability to prioritise multiple tasks.
- Significant experience in using Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and working knowledge of SAP would be desirable.
- Highly organised, with excellent attention to detail, practical and solution‑oriented, and able to work effectively both independently and as part of a team.
- Confident in dealing with clients and employees at all levels.
- Excellent communication (written and verbal) and interpersonal skills.
- Professional manner both in person and on the telephone.
- A solutions‑orientated approach to situations.
- Energetic, personable and a team player.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Very strong interpersonal skills and the ability to build relationships with key members of the team.
- Ability to maintain the confidentiality of information related to the company and its employees.
- Familiarity with travel booking and expense management systems.
Executive Assistant employer: NES Group Ltd
Contact Detail:
NES Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Understand their values and goals, so you can tailor your responses to show how you can support them effectively. We want you to shine!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be articulate and professional. Try mock interviews with friends or family to get comfortable with discussing your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-Level executives and any relevant Company Secretary duties. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed multiple tasks efficiently and your approach to maintaining confidentiality.
Show Off Your Communication Skills: Since communication is key in this role, make sure your application reflects your excellent written and verbal skills. Keep your language clear and professional, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at NES Group Ltd
✨Know Your Executive Team
Before the interview, take some time to research the executives you'll be supporting. Understand their roles, backgrounds, and any recent news about them or the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Art of Organisation
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, as this will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Showcase Your Communication Skills
Since communication is a big part of the role, practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation on a relevant topic to showcase your skills. Remember, they’ll be looking for someone who can effectively liaise with both internal and external stakeholders.
✨Prepare for Company Secretary Duties
Brush up on your knowledge of corporate governance practices and statutory requirements. Be prepared to discuss your experience or understanding of these areas, as well as how you would handle confidential information. This will show that you’re not just a great assistant but also a reliable partner in compliance.