At a Glance
- Tasks: Manage office operations, coordinate events, and ensure a welcoming environment.
- Company: Join NES Fircroft, a global leader in engineering staffing with 90 years of experience.
- Benefits: Earn £14.50 - £15.00 p/h plus generous holiday allowance.
- Other info: Flexible part-time role with opportunities for growth in a dynamic environment.
- Why this job: Be the heartbeat of the office and make a real impact on team dynamics.
- Qualifications: Strong admin skills, Microsoft Office proficiency, and excellent communication abilities.
Based: Coventry CV6 - (Foleshill Enterprise Park)
Rate: £14.50 - £15.00 p/h + Holidays (33 / 25 DAYS + 8 bh)
Duration: 12 months plus
Days: Tuesday/Wednesday/Thursday, flexible to support the office at busy periods Mondays & Fridays
Core Experience of the Office & Facilities Administrator
- Strong office administration experience
- Workplace Operations
- Supplier/Vendor Management
- Facilities Management
- Administrative Support
- Reception & Visitor Coordination
- Event Coordination
- Asset & Security Management
Key Skills of the Office & Facilities Administrator
- Strong client skills
- Excellent written and verbal communication
- Strong Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint)
- Comfortable using AI tools to improve efficiency and productivity
- Occasional travel to London
Office Management
- Act as the primary contact for all office-related matters.
- Maintain a professional, safe, and well-presented office environment.
- Oversee office opening and closing procedures.
- Manage office supplies, consumables, and stock levels.
- Support employee offboarding processes, including company asset recovery.
Facilities Management
- Coordinate repairs and maintenance of facilities, furniture, and equipment.
- Manage third-party contractors and service providers.
- Conduct regular workplace inspections and proactively address issues.
Vendor & Supplier Management
- Manage relationships with office and facilities suppliers.
- Approve and process invoices in accordance with company procedures.
Reception & Visitor Experience
- Coordinate employee, customer, and visitor requirements.
- Manage meeting room bookings and hospitality arrangements.
- Support customer meetings and external events.
Employee Engagement & Events
- Assist in organising office events, team activities, workshops, and engagement initiatives.
Administrative Support
- Provide administrative support to leadership teams as required.
- Assist with travel, accommodation, and logistics arrangements.
Security & Asset Management
- Manage office access systems, passes, keys, and security procedures.
Essential Experience
- Previous experience in Office Management, Facilities Management, Workplace Management, Operations, or a similar role.
- Experience managing suppliers, contractors, and external service providers.
- Proven track record of coordinating workplace operations and facilities maintenance.
- Strong administrative and organisational experience.
- Excellent stakeholder management and communication skills.
Ideal Candidate for the Office & Facilities Administrator
- Highly organised, proactive and able to work independently, adaptable, and capable of managing multiple priorities while maintaining exceptional attention to detail.
Office & Facilities Administrator (Part-time) in Coventry employer: NES Group Ltd
At NES Group Ltd, we pride ourselves on being an excellent employer, offering a dynamic work culture that fosters innovation and collaboration in the heart of Aberdeen. Our commitment to employee growth is evident through continuous training opportunities and a supportive environment that encourages leadership development. Join us to be part of a team that values your contributions and provides unique advantages such as competitive benefits and a focus on work-life balance.
