At a Glance
- Tasks: Coordinate materials and provide admin support in a dynamic warehouse environment.
- Company: Join a leading company in the oil and gas industry based in Aberdeen.
- Benefits: Full training, potential for permanent position, and supportive team culture.
- Other info: Enjoy a collaborative atmosphere with ongoing support and development.
- Why this job: Kickstart your career with hands-on experience and growth opportunities.
- Qualifications: No experience needed; just bring a positive attitude and eagerness to learn.
The predicted salary is between 25000 - 30000 £ per year.
ENTRY LEVEL POSITION
Full time hours, initial 6 month contract then a permanent staff position if all goes well.
Aberdeen Based Oil and Gas Industry.
Under direct supervision, responsible for ensuring timely materials goods movements (including goods receipt processing), accurate and appropriate storage and movement of products and inventory accuracy. Also responsible for other daily operations functions of the warehouse which includes various clean-up and housekeeping activities.
Experience working in an operations (warehouse) environment is preferred, including knowledge and use of related equipment (Kardex storage unit). Job will also require the performance of other duties and activities as directed. Entry level position. No previous experience required.
The other duties and activities will include providing administrative support to a Technology Design Team. Works under close supervision, with work closely defined and standardized. Performs simple, routine, and repetitive administrative functions. Requires 0-2 years of experience.
RESPONSIBILITIES
- Physical receipt of goods
- Checking packaging, shipment details, and delivery documentation
- Experience in the use of a forklift is desirable (full training will be provided)
- Inspection and verification
- Confirm items match the purchase order
- Check quantity, quality, specifications, and any required certifications
- Record damaged or missing items
- System entry (creating the Goods Receipt document)
- Enter the goods receipt in SAP
- Update inventory stock levels
- Note batch/serial numbers if required
- Stock Management
- Allocation of deliveries to storage location
- Organising, storing, and labelling items
- Exception handling
- Damaged goods
- Missing items
- Incorrect product delivered
- Department Admin
- Timesheet Management
- Travel Booking & Journey Management
- Holiday Administration (Spreadsheet update)
- KPI Tracking (Mileage etc.)
- Induction Folders (ID Badges)
- Stationary & IT consumables
- Project Archiving
- Updating local Org Charts & Floor Plans
- Tay Facility Administration (mail, deliveries etc.)
- Use of Microsoft Office packages
- General Administration tasks (room booking, meetings etc.)
- Interface with Real Estate (Tay Facility)
ENVIRONMENT
Ability to work within an API Q1/ISO 9001 design environment. Adhere to QHSE philosophy.
ATTRIBUTES
- Positive attitude, eagerness to learn
- Determined & self-motivated
- Team player
- Ability to communicate clearly
- Ability to write logically and clearly
- Manage tasks independently
- Strong attention to detail
- Ability to work within strict deadlines
QUALIFICATIONS & EXPERIENCE
No essential qualifications or previous experience required. Full training and ongoing support will be provided.
EXPERIENCE
Experience in a related role such as administration, operations, customer service, logistics, or technical work. Knowledge or awareness of SAP.
Material Coordinator / Admin Support (Warehouse) in Westhill employer: NES Fircroft
Join a dynamic team in the heart of Aberdeen's oil and gas industry, where we prioritise employee growth and development. As a Material Coordinator / Admin Support, you'll benefit from comprehensive training, a supportive work culture, and opportunities for career advancement within a well-structured environment. Our commitment to quality and safety ensures that you will thrive in a role that is both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Material Coordinator / Admin Support (Warehouse) in Westhill
✨Tip Number 1
Get to know the company! Research their values and culture, especially in the oil and gas industry. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. A friendly chat can sometimes lead to insider tips or even a referral, which can give you a leg up in the hiring process.
✨Tip Number 3
Prepare for the interview by practising common questions related to warehouse operations and admin support. Think about how your skills align with the job description, and be ready to share examples that highlight your attention to detail and ability to manage tasks independently.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Material Coordinator / Admin Support (Warehouse) in Westhill
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight any relevant admin or warehouse experience, even if it's from a different context. We want to see how you can fit into our team!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're a great fit. Don’t forget to mention your eagerness to learn and grow with us at StudySmarter.
Show Off Your Attention to Detail:In a role like this, attention to detail is key. Make sure your application is free from typos and errors. A well-organised application shows us that you can manage tasks independently and take pride in your work.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the position. Plus, it’s super easy!
How to prepare for a job interview at NES Fircroft
✨Know the Basics of Warehouse Operations
Familiarise yourself with the key responsibilities of a Material Coordinator. Understand the processes involved in goods receipt, inventory management, and the importance of accuracy in stock levels. This will show your potential employer that you're proactive and ready to hit the ground running.
✨Highlight Your Team Player Skills
Since this role requires working closely with others, be prepared to discuss examples of how you've successfully collaborated in a team environment. Share specific instances where your positive attitude and eagerness to learn made a difference in achieving a common goal.
✨Brush Up on Microsoft Office and SAP
Even though no previous experience is required, having a basic understanding of Microsoft Office and SAP can set you apart. If you have any experience using these tools, mention it during the interview. If not, consider doing a quick online tutorial to get familiar with their functionalities.
✨Prepare Questions for Your Interviewers
Think of insightful questions to ask about the company culture, training opportunities, and what a typical day looks like in the warehouse. This shows your genuine interest in the position and helps you determine if it's the right fit for you.
