At a Glance
- Tasks: Coordinate global projects and support senior leaders in a fast-paced environment.
- Company: Join a leading global energy company with a focus on innovation.
- Benefits: Competitive salary, professional development, and exposure to senior stakeholders.
- Other info: Dynamic role with opportunities for growth and collaboration across international teams.
- Why this job: Be the key player in driving transformation and making an impact globally.
- Qualifications: Experience in project coordination and strong organisational skills required.
The predicted salary is between 50000 - 65000 £ per year.
We are partnering with a global energy leader to recruit a highly organised Project Coordinator to support senior leadership within their Technology function. This is a fantastic opportunity for someone who thrives in a fast-paced, global environment and enjoys blending project coordination with executive-level support. As Project Coordinator, you will support three senior leaders across a complex international technology landscape. You will play a critical role in ensuring the smooth coordination of projects, leadership schedules, and team activity—acting as the glue that keeps operations aligned, efficient and moving forward. This is a high-impact role offering exposure to senior stakeholders, global teams, and transformation-driven initiatives.
Key Responsibilities
- Calendar & Scheduling Management: Coordinate complex, global diaries across three leaders, ensuring meetings align with key milestones and priorities.
- Project & Meeting Coordination: Drive meeting effectiveness by organising agendas, preparing materials, tracking actions, and distributing minutes to maintain accountability.
- Stand-Up Management: Coordinate daily transformation stand-ups, ensuring sessions are scheduled, outcomes tracked, and momentum maintained.
- Executive Support: Provide high-quality administrative support with discretion, managing communications and flagging conflicts proactively.
- Stakeholder Liaison: Act as a central coordination point between internal teams, external stakeholders, and executive assistants.
- Team & Event Coordination: Support team meetings, workshops, and planning sessions—handling logistics, materials, and communications.
- Global Travel Management: Organise complex international travel, including itineraries, visa considerations, and contingency planning.
- Expense Management: Manage expenses end-to-end, ensuring timely submission, reconciliation, and compliance.
- Onboarding Support: Coordinate onboarding for new team members to ensure a seamless experience.
- Confidentiality: Handle all tasks with the utmost professionalism and discretion.
Requirements
- Proven experience in project coordination, team coordination, or senior administrative roles.
- Background in fast-paced, global organisations preferred.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Experience working with senior stakeholders and confidential information.
- Excellent communication skills (written & verbal).
- Proactive, solutions-focused mindset with strong attention to detail.
- Proficiency in Outlook and SAP Concur (Microsoft 365 tools including Word & PowerPoint essential; familiarity with Microsoft Copilot advantageous).
Global Executive Project & Schedule Coordinator in Sunbury-on-Thames employer: NES Fircroft
As a global energy leader, we pride ourselves on fostering a dynamic and inclusive work environment that empowers our employees to excel. Our culture emphasises collaboration and innovation, providing ample opportunities for professional growth and development within a fast-paced international setting. Join us to be part of transformative projects while enjoying competitive benefits and the chance to work alongside senior leaders in a role that truly makes an impact.
StudySmarter Expert Advice🤫
We think this is how you could land Global Executive Project & Schedule Coordinator in Sunbury-on-Thames
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and engage on platforms like LinkedIn. We can’t stress enough how personal connections can open doors that applications alone can’t.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your responses to highlight your project coordination skills. Show them you’re the perfect fit for their fast-paced environment!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. We suggest mentioning something specific from your conversation to remind them of your enthusiasm and fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we often have exclusive opportunities that you won’t find elsewhere.
We think you need these skills to ace Global Executive Project & Schedule Coordinator in Sunbury-on-Thames
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Project Coordinator. Highlight your experience in project coordination and working with senior stakeholders, as this will show us you understand what we're looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed complex schedules or projects in the past.
Showcase Your Organisational Skills:In your application, give us a glimpse of your organisational prowess. Mention any tools or methods you use to keep track of multiple priorities and deadlines, especially if you’re familiar with Microsoft 365 tools.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at NES Fircroft
✨Master the Calendar Game
Since you'll be coordinating complex diaries for senior leaders, brush up on your calendar management skills. Familiarise yourself with tools like Outlook and be ready to discuss how you prioritise meetings and manage conflicts effectively.
✨Showcase Your Project Coordination Skills
Prepare examples of past projects where you successfully managed multiple priorities. Be ready to explain how you drove meeting effectiveness and maintained accountability through tracking actions and distributing minutes.
✨Communicate Like a Pro
Excellent communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you would handle communications with senior stakeholders and be prepared to demonstrate your proactive approach to flagging conflicts.
✨Be Ready for Global Challenges
This position involves working in a fast-paced, global environment. Research the company’s international operations and think about how you would manage logistics for global travel and team coordination. Show that you can adapt to different time zones and cultural nuances.
