At a Glance
- Tasks: Coordinate projects and support leaders in a dynamic tech environment.
- Company: Join a diverse team at a leading technology firm.
- Benefits: Hybrid work, competitive pay, and opportunities for growth.
- Other info: Exciting role with global exposure and career advancement potential.
- Why this job: Make an impact by supporting innovative projects and leaders.
- Qualifications: Experience in project coordination and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Location: Hybrid 60/40 – Sunbury-On-Thames, UK
Start Date: ASAP
Contract Length: 6-months
Working hours: 40 hrs/week
Role Overview
We are looking for a Project Coordinator to provide coordination, planning and administrative support for three leaders in Technology. This role blends hands-on project coordination with exec-level support, ensuring our leaders and their teams operate effectively across a complex, global landscape.
Key Responsibilities
- Coordinate and manage schedules across three leaders’ diaries, ensuring meetings are planned, sequenced and aligned to key milestones and deliverables, including identifying optimal dates for internal and external engagements.
- Coordinate daily stand-ups as part of ongoing transformations, scheduling and tracking outcomes from these daily stand-ups.
- Drive project meeting effectiveness by managing attendance, preparing and distributing pre-read materials, tracking actions when required and circulating meeting minutes to ensure follow-through and accountability.
- Manage the Leadership calendars with strict confidentiality, ensuring all correspondence is courteous, timely and professional, and proactively flagging conflicts or dependencies.
- Support the coordination of team activities, including team meetings, workshops and planning sessions, ensuring logistics, materials and communications are in place.
- Act as a key liaison between internal and external stakeholders, coordinating across teams, PAs and business functions to ensure alignment and smooth delivery of business arrangements.
- Manage complex global travel logistics, including compiling itineraries, anticipating visa requirements, coordinating with the clients offices internationally and maintaining contingency plans.
- Oversee expense management, including collating receipts, preparing monthly submissions, reconciling and submitting within deadlines.
- Coordinate onboarding activities for new team members, ensuring a seamless and well-organised introduction to the team.
- Handle all work with the highest level of confidentiality and discretion.
General duties
- Build and maintain strong working relationships with peers, colleagues globally and external contacts.
- Provide cross-cover for other coordinators and team assistants during periods of absence.
- Act as a day-to-day point of contact, confident in prioritising activities and acting or escalating as appropriate, often with minimal supervision.
What you will need to be successful
- Proven experience in a project coordination, team coordination or senior administrative role, ideally within a fast-paced, global environment.
- Strong organisational and planning skills, with the ability to manage competing priorities and deliver to deadlines.
- Confident working with senior stakeholders and managing sensitive information with discretion.
- Excellent communication skills, both written and verbal.
- A proactive, positive, self-starting approach with strong attention to detail and problem-solving ability.
- Proficient in using Outlook and SAP Concur.
- Understanding of MS Copilot, Word and PowerPoint.
Your team & who you will support
You will directly support the Senior Principal Delivery Managers for Talent & Analytics Solutions, Reward and Legal Solutions and Core People Solutions in Technology’s Digital Security & Core, PC&C, Legal and E&C team. Our team is diverse with a global remit, building, maintaining and developing global technologies across PC&C, Legal and Ethics and Compliance portfolios.
Why join our team?
We support our people to learn and grow in a diverse and challenging environment. We believe our team is strengthened by diversity and are committed to crafting an inclusive environment in which everyone is respected and treated fairly.
Key Skills
- Adaptability
- Calendar & Schedule Management
- Communication
- Confidentiality
- Cross-functional Coordination
- Decision Making
- Digital Fluency
- Ethical Judgement
- Event Coordination
- Expense Management
- Global Travel Logistics
- Managing Volatility
- Meeting Facilitation
- Onboarding Coordination
- Organisation
- Prioritisation
- Problem Solving
- Project Coordination
- Relationship Building
- Resilience
- Stakeholder Engagement
- Stakeholder Management
- Time Management
- Writing Skills
Project Coordinator employer: NES Fircroft
As a Project Coordinator at our Sunbury-On-Thames location, you will thrive in a dynamic hybrid work environment that champions employee growth and inclusivity. We offer a supportive culture where your contributions are valued, alongside opportunities for professional development and collaboration with diverse teams across the globe. Join us to be part of a forward-thinking organisation that prioritises innovation and teamwork, ensuring you have the resources and support needed to excel in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Project Coordinator role.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. We suggest you jot down key points about their recent initiatives and think of how your skills can contribute. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you’ll need to liaise with various stakeholders. We recommend doing mock interviews with friends or using online platforms to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator role. Highlight your experience in project coordination and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that align with the responsibilities listed in the job description.
Showcase Your Communication Skills:Since communication is key in this role, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at NES Fircroft
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Prepare Real-Life Examples
Think of specific examples from your past experiences that demonstrate your organisational skills, ability to manage competing priorities, and effective communication. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it easier for the interviewer to see your capabilities in action.
✨Showcase Your Tech Savvy
Since the role requires proficiency in tools like Outlook and SAP Concur, be ready to discuss your experience with these platforms. If you have used MS Copilot, Word, or PowerPoint, mention how you’ve leveraged these tools to enhance your productivity and support project coordination.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be coordinating, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
